Document management-bottom

3. the software company's design personnel should know that for a design document, it will be constantly modified. Even after the final draft, a new change may be made and changed, but we often encounter a problem, that is, I have finished the change, but I found the change was wrong. I want to see how it was, or the customer is not satisfied with the intention to change back to the design one week ago, in short, I want to see the content of this document each time it is modified, and then perform some rollback operations, or sometimes I need to compare the content of two different versions to see what changes have been made, what is before the change and what is after the change. (Change management and Version Management)

 

InKnowledgewiseFor a document entry, each operation can use a snapshot to record a version. The snapshot method is similar to the snapshot function, it can only be viewed in the future and cannot be changed. Of course, you can choose not to save the version for each modification. You can save a version only when you modify some key areas. Otherwise, there will be too many versions, which will be quite tiring in the future.

 

The stored versions are mainly used in three ways,

The first of course is to look at the documents. You can look at the content of this document in the past period;

The second content is the rollback function. That is to say, if I modify this document and find it wrong, I can roll it back if I want to restore it to the original state, of course, you can roll back to any saved version, so the content in that version will overwrite the current content, so if you want to roll back, you can manually Save the version.KnowledgewiseAnd even if rollback is performed, all saved versions will not be affected.

The third role is the comparison between the two versions. Sometimes, after we make a change, we want to compare the differences between the two versions and the actual changes, once the comparison function is used, all the fields in this document can be compared one by one between different versions. The modified fields will be automatically marked, for example, this version deletes a paragraph than that version. In this case, when compared, the deleted section will be automatically colored and added with a deleted line. (Compared to this function, some version control management software is actually doing better, similar to subversion, soKnowledgewiseIt also provides the effect of integration with subversion. When any file is put in a document as an attachment, it can be automatically submitted to subversion at the same time, the attachment can also be compared)

 

The figure below shows where the version is saved.

 

 

 

4. documents similar to the FAQ are actually used by our customers after they are done, that is, for them, as a help document, so in the system, it is not suitable for them to see, but it is not easy to see, soKnowledgewiseProvides a wiki function that allows you to view specified documents in the Wiki mode. The following is a typical online FAQ help.

 

 

5. In addition,KnowledgewiseYou can also directly import the content into the system as an entry in the word or PDF document, or even import the segmented content in Word/pdf into several associated entries, of course, the export and report functions are also supported.

 

6.KnowledgewiseFile Management supports access in the form of a server-browser, so as long as you can access your company's web pages, you can access the documents you want. There is no difference between LAN and WAN Access.

 

In general,KnowledgewiseIt is a very good document management system that fully meets the requirements of our company, and even exceeds a lot of expectations, because it can be bought with otherTechexcelSeamless integration of products, that is to say, a document can be seen in different products. If there is an update, I can see it all at once. It is quite helpful for our company's software development process.