Filter mail Merge recipients in Word2010

By using the filtering feature, you can help users select recipients in the Word2010 mail Merge recipients list that meet the criteria you specify, as described in the following procedure:

Step 1th, open the Word2010 document window and switch to the mail ribbon. Click the Edit recipient list button in the Start Mail Merge group, as shown in Figure 1.

Figure 1 Click the Edit recipient list button tip: If the Edit recipient list button is unavailable, you need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list. Step 2nd, open the Mail Merge Recipients dialog box, and in the Adjust Recipient list area, click the Filter hyperlink, as shown in Figure 2.

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Figure 2 Click the Filter hyperlink step 3rd to switch to the Filter Records tab by default in the Filter and Sort dialog box that opens. Click the Domain drop-down button to select a filter field (such as title), compare relative to select Equals, and enter a specific filter (such as "CEO") in the Compare objects edit box. After you finish editing the first filter rule, you can edit the second filter rule if you want. When you edit the second filter rule, you can select the and and or both conditions. When you finish editing the filter, click OK, as shown in Figure 3.

Figure 3 The Filter and Sort dialog box, step 4th, returns to the Mail Merge Recipients dialog box, where only the recipient records that meet the filter rules are displayed in the recipient list, and the OK button is clicked, as shown in Figure 4.

Figure 4 Mail Merge Recipients dialog box