Project Procurement and contract management

Knowledge points of project procurement and contract management for the system integration project management engineer examination:

Project Procurement and contract management

1. Prepare the procurement plan

Input: 1) Project Charter

2) Project Scope statement

3) project management plan

4). WBS and WBS dictionaries

5) environment and organizational factors

6) organizational process assets

7) risk records

Tools and technologies: 1) Self-made and outsourced Analysis

2) Expert judgment

3) contract type selection

Output: 1) Procurement Management Plan

2) Statement of Work

3) Self-made/purchased decisions

4) Updated project management plan

Procurement Strategy: 1) bidding and procurement

2) Non-bidding procurement

Contract type selection:

1) fixed price contract

2) Cost Compensation Contract

3) unit price contract

Procurement Management Plan:

1) What types of contracts are used

2) who will prepare for independent evaluation? When to prepare

3) Where can I find a standard procurement document?

4) how to manage multiple suppliers

5) how to coordinate procurement with other parts of the project

6) Constraints and assumptions that will affect procurement in the plan

Statement of Work:

The statement of work is developed by the project scope statement, the WBS and The WBS dictionary.

 

2. contract preparation

Input: 1) Procurement Management Plan

2) Statement of Work

3) project management plan

4) Self-made/purchased decisions

Tools and technologies: 1) Standard Forms

2) Expert judgment

Output: 1) procurement documents

2) evaluation criteria

3) updated statement of work

Standard form: 1) Standard Contract

2) standard procurement item description

3) Proposal Evaluation Criteria

4) Checklist

5) standard version of all or part of the bidding documents

Procurement documents: 1) Request Proposal Form (RFP)

2) request a quote (RFQ)

Evaluation criteria: 1) used to evaluate and score a proposal

2) prior to formal bidding, different weights are assigned to each evaluation criterion.

3. Bidding

Input: 1) procurement document

2) assets in the organizational process

Tools and technologies: 1) Tender Notice

2) tenderee MEETING

Output: 1) Qualified seller list

2) purchase document packages

3) Proposal

4. Supplier Selection

Input selected by supplier: 1) bidding documents

2) evaluation criteria

3) organizational process assets

4) risk database

5) risk-related contract agreement

6) list of qualified sellers

7) purchase documents

Tools and technologies: 1) weighted system

2) Independent Evaluation

3) screening system

4) contract negotiation

Output: 1) selected supplier

2) Contract

3) Contract Management Plan

4) resource availability

5. Contract Management

Input: 1) Contract

2) performance report

3) approved change requests

4) work performance information

5) selected suppliers

Tools and technologies: 1) contract Change Control System

2) Performance Review

3) Check and audit

4) performance report

5) Payment System

6) claim management

7) Record Management System

Output: 1) Letters

2) supplier performance evaluation report

3) recommended correction measures

4) contract change

5). Payment request

 

6. Contract Closure

Input: 1) Contract Documents

2) contract acceptance request

Tools and technologies: 1) procurement process audit

2) Record Management System

Output: 1) assets in the organizational process

 

Note: Interpretation of Contract Law

Contract formation: Tender Offer

1) The offer takes effect when it arrives at the person on which the offer is made

2) The offer can be withdrawn

3) The offer can be withdrawn

Contract formation: Commitment

1) The contract was established when the commitment came into effect

2) The commitment can be recalled.

3) The promised content should be consistent with the content of the offer