How to find recipients when mail merge in Word 2010

If you have a large amount of data in a Word 2010 mail merge Recipients list, and the user needs to find a specific recipient from the list, you can do so by looking for the recipient feature, as described in the following procedure:

Step 1th, open the Word 2010 document window and switch to the mail ribbon. Click the Edit recipient list button in the Start Mail Merge group, as shown in Figure 2011080506.

Figure 2011080506 Click the Edit recipient list button

Tip: If the Edit recipient list button is not available, you need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list (refer to the Edit recipient list in Word 2010 document).

Step 2nd, open the Mail Merge Recipients dialog box, and click the Find a recipient hyperlink in the Adjust Recipient list area, as shown in Figure 2011080507.

Figure 2011080507 Click the Find recipient hyperlink

Step 3rd, open the Find Entry dialog box and enter the lookup character in the Find box. Lookup scopes By default Select all fields, and the user can also select the "This field" Radio box and select a specific field in the Drop-down list. When you have finished finding criteria, click the Find Next button, as shown in Figure 2011080508.

Figure 2011080508 "Find Entry" dialog box

Step 4th, if you have a recipient record in the recipient list that matches the lookup criteria, the find results are highlighted in the Mail Merge Recipients list. Click the Cancel button to close the Find Entry dialog box, as shown in Figure 2011080509.

Figure 2011080509 highlighting the target recipients to find