Insert Address block in Word 2010 for mail merge

Address blocks are built-in fields in Word 2010 to help users quickly insert recipient address information when they make a mail merge. The steps to insert an address block in a Word 2010 document are described below:

Step 1th, open the Word 2010 document window and move the insertion point cursor where you want to insert the address block. Switch to the Mail ribbon and click the Address Block button in the Write and Insert Fields group, as shown in Figure 2011080205.

Figure 2011080205 Click the Address block button

Tip: If the Address block button is unavailable, you will need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list (refer to the Edit recipient list in Word 2010 document).

Step 2nd, open the Insert Address Block dialog box, select the display format for the recipient name in the Select format to insert the name of the mobile person list, select the Insert Company Name check box to display the recipient company in the address block, and select the Insert Mailing address check box to display the recipient's specific mailing address in the address block. Other options take the default setting, and click OK, as shown in Figure 2011080206.

Figure 2011080206 "Insert Address block" dialog box