Office necessary! Detailed Word document Alternative tips 6

Editing a document in Word is very handy, but mastering some of the necessary skills is also very important. The general word skill is believed that we all more or less from the newspaper magazine or the book to see. Therefore, I would like to bring you some alternative skills, hope to give you a refreshing feeling!

1, display too wide document

When you open a document, you will sometimes find that the document is too wide to display on the screen. What to do, can not look at one line to drag a horizontal scroll bar! At this point, we can resize the line to fit the size of the document window. If you are using normal view or outline view, you can click Options on the Tools menu, click the View tab, and then select the Word Wrap within window check box. We can also make text fit into the document window in normal view or in print layout view by changing the display scale. Then we can click Zoom on the View menu and choose the page width option. We can also switch to Web layout view so that text wraps automatically.

2, change the document default directory

The default directory for all Office documents is the MyDocuments folder under C disk, which we can easily change, depending on the job requirements. Click the Tools menu, select Options, and click the File Location tab to display a list of options and the directories they currently store. In the File type list, select the document and click the Change button to enter the Change Location dialog box. Click the down arrow in the Look in box to select the folder you want.

3. Turn off syntax error marks

When you type, Word can check the spelling and grammar of the text we type, and you can see the delight wavy lines on the page. If you think that these lines affect the visual effect too much, you can hide it. Click the right mouse button on the spelling and grammar status icon on the status bar and select the "Hide Grammar error" Item, and the error marks from the grammar check are all gone. If you want to set details, you can select options in the right-click menu and click the Spelling and Grammar tab in the Options dialog box, where we can set the spelling and grammar properties in detail.

4, another magical ctrl+z

As we all know, the role of Ctrl+z is to undo the previous operation, so that we can cancel the wrong operation in time, or revert to a previous step in the process of writing the document. But you know, Ctrl+z also has a special role to play. First, for example, without changing the word default, enter in a blank line: "1, the actual application of the computer," the system will automatically change it into the form of a project number, and on the next line add the words "2,". In this case, if you press BACKSPACE, you can delete the item number in the second row, not the item number in the first row, that is, "1," in the first row, has become the item number, not optional. At this time, ctrl+z to play a role. We are in the input "1, the actual application of the computer" knock on the return, conveniently click Ctrl+z, everything OK, the first line or the original appearance, nothing changed. The original system has the function of "AutoCorrect", you can follow some conventions to automatically correct the content you type. For example, we enter "1, the actual application of the computer" and hit the return, the system did two things, first to the next line, and then the two lines into an AutoNumber form. We pressed the ctrl+z, just to cancel the second operation, as if nothing had happened, the contents of the system AutoCorrect can be changed under the AutoCorrect option under the Tools menu, which is no longer discussed here. This principle can be used to find more magical uses of ctrl+z.

5, control the conversion of the font

Sometimes you open a document from someone else and find that it contains fonts that are not installed on your computer. If you open a document that contains such fonts, Word replaces the fonts with the installed fonts in your machine. How do you control which fonts to replace? We can do this by clicking Options on the Toolbars menu, and then clicking the Compatibility tab. Click the Font Substitution button. Under Font substitution, select the missing font name in the document missing fonts. In the Font Substitution list box, select another font to replace, and then click OK two times to make the font conversion as required.

6. Pass styles to other documents

After you have created several styles in a document, you can use the following methods if you want to work with these styles in other documents. Open a document that contains these styles, select the Style command on the Format menu, and select the Organizer button in the Style dialog box. In the Organizer dialog box, a column style in the open document appears on the left, and the style in the Normal.dot template appears to the right. Select the style on the left and click the Copy button to add it to the list on the right. Click the Close button. The next time we can use these formats from the Normal.dot document.