R12 AP corrected the handling process of paid invoices due to incorrect allocation line

Overview

In daily economic activities, payment amount errors may inevitably occur. After payment is made and recorded, an incorrect accounting subject for invoice registration will be discovered. In many cases, it is an error in the invoice distribution line. If the economic matters of the invoice have been recorded, in the manual age, such errors may be corrected by a hyphen correction or a red-letter correction, but the disadvantages exposed by these methods are obvious: it is difficult to track the cause of the error; it increases the difficulty of not collecting information for a month. The solution provided by Oracle EBS is not only flexible, but also covers the entire economic business process.

 

Overall process

When the economic matters of an invoice have been paid and registered, an error (for example, an incorrect accounting account is registered) is discovered ). The process provided by the Oracle ebs ap module is as follows:

 

1. Cancel (void) Payment

2. Create an accounting entry after withdrawing payment -- create an accounting entry for this payment document after withdrawing payment

3. offset the corresponding distribution line-offset the distribution line with incorrect invoice

4. Fill in a new distribution line -- reassign the invoice amount and the corresponding Accounting Account

5. Follow the invoice processing process (for example, "verify"> "create invoice accounting entry"> "Payment"> "create Payment Accounting Entry") to proceed.

 

The flowchart is as follows:

Example

Assume that the following example is used:

 

Use Case vision operation on EBS as a demonstration. The company has made a payment for the invoice of 1000 yuan (invoice No.: 9527) and has registered it. Later, I found that the accounting subject for invoice registration was incorrect: I registered the original "rental fee" account, but mistakenly registered it to the "Telephone Fee" account! To correct these errors, the EBS processing process is as follows:

 

1. Cancel the payment for this invoice.

 

2. After you cancel the payment, click "actions", execute "create accounting", and select "final post ". In the menu tools-> View accounting, you can see the following accounting entries. The two accounts with the same account have the opposite accounting direction, and the amount is offset by each other.

 

3. Find the invoice corresponding to the payment on the invoice workbench, that is, the invoice numbered 9527. Offset the incorrect invoice distribution line. And re-enter the correct allocation row .. Someone may ask: why is it so troublesome to directly correct the wrong account? At this time, you can think: Why does the Accounting Law stipulate that the credential for incorrect accounting subjects should be corrected in red letters? The truth is the same. For invoices with incorrect accounting entries, you must use the offset method to correct the errors, just as if you were using the red-letter correction method: use a red token to offset the incorrect credential.

 

4. Verify the invoice and create accounting entries to get the following information.

 

If you have learned accounting knowledge, you can easily understand the meaning of these entries, but it may be a bit confusing for people with it backgrounds. The most confusing is the last entry. Why is it 0? My detailed solution:

The following accounts are involved:

1. Telephone Fee account: 01-000-7450-0000-000

2. Payable account: 01-000-2210-0000-000

3. rental fee account: 01-000-7420-0000-000

 

Before an error is found, only the first and second accounting entries are created for the invoice. That is

Dr Phone Fee: 1000

Cr payable 1000

After the error is corrected, the accounting entries created for the invoice should be as follows:

Dr Phone Fee: 1000

Cr payable 1000

Dr payable 1000

Cr Telephone Fee: 1000

1000 Dr rental fee

Cr payable 1000

 

There should be three entries in total, 6 rows in total. The second entry is the first one. The Dr payable of item 3 and Cr payable of item 6 are in the opposite direction. The accounting amount is the same and belongs to the same economic business, so they can offset each other. The EBS record is: Dr payable 0. Finally, the following entries are obtained:

 

Dr Phone Fee: 1000

Cr payable 1000

1000 Dr rental fee

Cr Telephone Fee: 1000

Dr payable 0

 

5. Now, the error has been corrected. After that, you can make payment for the invoice, write off the prepayment, write off the expense report and other operations.

 

Last

Cancel EBS has developed a rigorous process for correction of errors in various documents. The degree of accuracy of the entire EBS can be imagined. If the so-called large state-owned enterprises in China can seriously consider how to restructure their business processes and how to standardize economic business processing. In this way, they will certainly enhance their competitiveness both in China and internationally, and do not need to be put on the bad name that they can only rely on monopoly and extract the hard-earned money of the people to survive.

 

From http://blog.csdn.net/saiya_kwok/article/details/4969453