Reading Notes (I) Project management platform Introduction

Note: I will publish all the notes of a recently completed project management book on my blog. This book is called "IT project management best course".

A project management platform mainly refers to a set of management systems that an enterprise or organization must establish to manage its business through project management:

I. Project Management Organization
Generally refers to the organization responsible for project implementation and management process establishment and maintenance. For the latter, such as PMO (Project Management Office)

2. Project Management Process
The project management process is generally based on the life cycle and provides guidance to PM and project team members in implementing the project by defining the main project management activities at each stage of the cycle. Other reference templates and tools are provided.

1. Process Creation
First, you must obtain high-level support and then set up a team dedicated to process creation. You can also ask the consulting company to establish the process.
Work to be completed to establish a process
1) understand the existing processes of each department
2) understand the whole process of project implementation
3) understand the organizations involved in the entire project implementation process and their respective roles
4) analyze the roles and roles that each department should play throughout the process.
5) Clarify the interface relationships between departments
6) propose solutions and suggestions
7) Communicate with all departments and management to obtain approval
8) trial run and maintenance optimization of subsequent processes
2. Main content of the project management process
1) Project management lifecycle template: Generally, you can define a project type and a project cycle template for the type.
2) project management activities: specific production implementation activities and management activities (basically the same)
3) Project management organization roles responsibilities: clearly defines the departments and personnel involved in each stage and their division of labor and roles in corresponding stages
4) Project management tools and templates: such as Gantt charts and projects
The project level is also defined based on the actual situation so that optimal resource combinations can be made based on the project level during subsequent project implementation to maximize the benefits of the Organization.
3. Process Form
1) Manual
2) Graph
.....
4. implementation and use of the process
The best way to establish and promote is from top to bottom. Relevant measures should also be formulated to ensure the effective use of the process, such as inspection of Process training and process usage, which is usually undertaken by PMO.

Iii. Project Management Training
1) Trainees: not only PM or potential PM personnel, but also middle-level management personnel and functional departments and members who will support the project. In addition, customers can also be trained as needed during project implementation.
2) pm training Improvement and Development Plan

4. PMIS (Project Management Information System)
Timely, accurate, mandatory, transparent, early warning, and efficient. The PMIS of general IT projects mainly includes
1) Create project information. Such as customer information, contract content, project type, project level, team member, subcontractor information, etc.
2) Establish a project plan.
3) record project implementation. The actual completion of the project, which is maintained and updated by the project owner
4) generate a project execution report. Progress, Scope change, cost, Earned Value, problem risk, and other reports
5) project documents: project management documents, technical documents, and acceptance documents
6) support for multi-project environments and generate comprehensive multi-project reports