Tip: Let Email lead your efficient work (first half)

Subject:

Take GTD as the guiding ideology and use Google Calendar for personal management.

GTD:

　　GettingThings Done,SourceDavid AllenDavid Allen's best-selling book 《Getting Things DoneThe Chinese Translation in China is "Despite doing: The art of stress-free work".

Xianxian said, "Good memory is worse than bad writing ".GTDCore Idea: Clear all the things in your mind and organize and manage them through an excellent processing system.

To sum up, there are only two points:

1. Clear the memory of your brain.

2. Take actions on everything and projects. 

Tucao:The above text sounds a bit confusing. In fact, it's not as difficult as you think. For example, the English Getting Things Done translation is "the task is finished ". Change from not do/do (not done/in progress) to done (finished ).

In conclusion, the first point is to "Clear the memory of the brain", that is, let your brain no longer think about it, and no longer think, "What else do I have to do ?" For example, has someone commented on my space? Is there any interesting news? Want to eat KFC. I no longer want to "When can I complete what I am doing ?" For example, why are there so many videos in VB? When will it be finished?

The second point in the summary: "taking everything and projects into action" means to record what else you have to do with a piece of paper. For example: 1. VB Chen Wei video; 2. Reading Blogs and replying to comments; 3. writing emails-SB learning English; 4. Updating the learning progress in the current goal ;...... After listing all incomplete events, you can set a specific time for each task to complete. Just like before going to bed at noon, I told Tom, "Wake me up at half past one. I don't want to be late for class in the afternoon and I will be fined ". You only need to go to bed, and you don't have to think about anything. At that time, Tom will call you.

 

Google Calendar:

Do not blindly think that the brain can record everything. In fact, we overestimate our capabilities, especially some sudden ideas. So, how can we do everything right and efficiently? A calendar, a matter reminder is very necessary! 

Tucao:The preceding text can be summarized as follows: Google is used as a calendar and has the event reminder function.

Many people are using the Calendar function. For example, when can we start the course schedule? When Will class begin? The function of event reminder is more used. For example, when I go to bed at noon, I am woken up by the alarm clock. Isn't it a reminder? When I was in a professional class, I accidentally fell asleep. I was pushed to my deskmate, "class is over, it's time to eat". Isn't that a reminder? A few days ago, my parents called and said, "The Chinese New Year is coming on the 10th. What day is the holiday ?" Isn't a call a reminder? There are many reminders in life, but we ignore them.

Plan 1 

Tucao:First, let's talk about what it is called "planning". Baidu explains that "planning" is targeted and predictable. There is a typical negative textbook in life called "Rich, Rich for 30 days; poor, poor for a month. Financial management is a special form of planning. Similarly, isn't we spending our time So unplanned in our lives? As the saying goes, "one inch of time and one inch of money", isn't it even worse to waste time?

Steps:

1. Collection:

Clear the brain and record all the work to be done. 

Tucao:Don't think it's hard. "clearing the brain and recording all the work to be done" means very simple. For example, the last time I went home, my mother saw me very happy. "What do you want to eat, baby girl? Mom buys it for you !" I want to say, "Mom, I want to eat oil-boring prawns, braised pork, spicy hot pot chicken, mutton, beef, rice noodles, KFC, fresh dates, pears, pistachio ......" After talking about this, my mom couldn't remember it. She could only list a list. 1 ...... 2 ...... 3 ...... This list is "Collection ".

2. Organize:

Q: What can I do now? 

Tucao:I can't eat so much food in the list all at once, right? Don't say you can't eat so much. Even if you eat it, you can't stand it! Think about what I can eat? It is winter and there are no fresh dates. You can only remove them from the list. In a small town like ours, there are no hardware conditions to eat KFC, and there is no way to discard it. The remaining "oil boring prawns, braised pork, spicy hot pot chicken, braised mutton, beef, cross-bridge rice noodles, pear, pistachio..." in the list ......" Is the result after "sorting.

3. Organization 

Tucao:Later I thought about it. I can only stay at home for two days, but I can only eat four staple foods at most, right? So, organize it again. Noon today: spicy hot pot chicken; evening: Oil boring prawns; tomorrow noon: Mutton; tomorrow evening: crossing the bridge rice line; the train that will return to school at half past nine the day after tomorrow ...... Set a period for each thing. This is the result after the organization.

Identification: Important and non-urgent matters (done in advance)

 

 

Urgent and important tasks (to be done immediately ):

For example, if the boss asks for a meeting on a temporary basis, you will be fired if you don't go. For example, if you drive at on the train, you must check the ticket to enter the station in advance, the train will not violate national regulations because of you. For example, if your house is on fire, you will not continue to play your game, instead of fighting the fire?

Important and not urgent (work plan preparation ):

For example, a total of 50 sets of VB Chen Wei's video, with an average of 2 sets per day, and so on, almost finished watching in a month. And there will be no pressure. Otherwise, you are always thinking about what VB is about ?! So many! When can I finish it!

Urgent and unimportant (delegated ):

For example, if you are in the boss's office, the courier company will call you "Hello? Hello! Is it? Your courier arrived. Please sign for it !" You know, if you deliver the parcel, you will not pick it up today. You can also pick it up tomorrow. However, if you get a private package and get fired from the boss, it seems a little ....... At this time, you can call your colleague, "Hello? Is it Tom? My courier arrived. *** Can you sign for it? I have something important to do now ."

Not important or urgent (say no to it ):

For example, when you work, you suddenly want to eat KFC. However, the important thing at hand is that the work has not been completed yet, and the boss may check the attendance at any time. So, you have to consider: in fact, the company's lunch is good (the most important thing is that you don't have to spend money), then the rest of the KFC money, after all, the mortgage has not been paid off yet. Serious work is the most important thing.

 

Reminder method:

Email: Advance12-18 h.Features: it is not real-time and is generally pushed by email for non-important emergencies.

SMS: Generally advance30 min.Features: Real-Time. SMS is a storage and forwarding service that is always forwarded through the SMS center.

Desktop: generally advance5-10 min.Feature: You can choose this reminder when you make sure that you are always on the computer at work.