To sort mail Merge recipients in Word 2010

By sorting mail Merge recipients in a Word 2010 document, you can implement printing letters in a specific order. The user can simply sort by clicking the field name in the Mail Merge Recipients dialog box, or by clicking the Drop-down triangle to the right of the field name, and selecting the sort ascending or descending sort command in the open Drop-down menu, as shown in Figure 2011080501.

Figure 2011080501 Selecting the ascending sort or descending sort command

If the user needs to sort the recipients more advanced, you can do so in the Filter and Sort dialog box, as described in the following procedure:

Step 1th, open the Word 2010 document window and switch to the mail ribbon. Click the Edit recipient list button in the Start Mail Merge group, as shown in Figure 2011080502.

Figure 2011080502 Click the Edit recipient list button

Tip: If the Edit recipient list button is not available, you need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list (refer to the Edit recipient list in Word 2010 document).

Step 2nd, open the Mail Merge Recipients dialog box, and in the Adjust Recipient list area, click the Sort hyperlink, as shown in Figure 2011080503.

Figure 2011080503 Click the Sort hyperlink