About the personal knowledge management system 2014-03-08

American educator Bruner once said: "The acquired knowledge, if there is no perfect structure to link it together, it is a kind of knowledge that is mostly forgotten." --The importance of self-organizing

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First, the definition

?? Individuals build a knowledge system (a knowledge network) through tools (i.e., software) and keep track of the process of optimization, knowledge collection, digestion and innovation, as well as structural adjustment or content updates at any time, and provide a strategy for translating scattered pieces of information into something that can be systematically applied (personal) and to expand our personal knowledge. English is personal knowledge Management (PKM).

?? The main carrier of the non-endogenous knowledge that the individual can access at any time is the document, while the enterprise is more structured data, and the book is also the carrier, but it is not very important for the individual to "manage", it is necessary for the large library; that is, the main source of knowledge is Office documents, Web pages, and PDF documents. Only need to do 20% of the focus, you can play a 80% effect. There is no long tail theory.

?? Under the technical conditions, the personal knowledge management can make full use of the various readily available mainstream hardware and software tools, combined with other convenient auxiliary gadgets. such as Microsoft Office, MS Outlook, Lotus notes and ICQ, MSN and other commonly used software, as well as conceptual maps, mind maps, blog weblog and Wikipedia wiki and other ancillary gadgets. Hardware has a mobile phone, notebook computer, PDA and other personal digital tools.

Ii. Classification of knowledge

?? From the cognitive point of view, knowledge can be divided into explicit knowledge (Explicit knowledge) and tacit knowledge (Tacit knowledege). Explicit knowledge can be imparted through documents, images, or other precise communication processes, but the acquisition of tacit knowledge can only depend on its own experience, intuition and insight. In the OECD Division of Knowledge, the first two belong to the explicit knowledge, the latter two belong to tacit knowledge. Explicit knowledge and tacit knowledge can be transformed and dynamically circulated. The knowledge that can be managed by individuals refers not only to the tangible content of books and literature, but also to information, which is organized and systematized from the original material. The focus of personal knowledge management is on the management of Invisible knowledge,

Third, the role

1. The only capital of knowledge workers is "knowledge", which helps individuals to improve work efficiency, integrate their information resources, and systematically manage "personal knowledge" to achieve the goal of improving individual competitiveness.
2. By implementing PKM, individuals can process large amounts of information in a short period of time, quickly and efficiently acquire the required knowledge, accurately express knowledge, improve work efficiency and self-ability.

Iv. attention

1. Personal knowledge management is more important is the habit of the formation, rather than the use of tools, the best tool is to embody the good habits of excellent people curing.
2. Realize that to develop the habit of PKM is a certain adaptation process, because to create a knowledge classification system, and according to a certain rules of storage and classification, sometimes do not know how to classify and worry, a moment can not see the effect and give up. Therefore, this process to constantly tell themselves, adhere to a period of time can be effective, continue to set their own rules for data collection, processing, processing, digestion and so on, and constantly PDCA (plan), do (execute), check (check) and action (processing), P (plan) plan. Including the determination of policy and objectives, as well as the development of activity planning. D (DO) execution, according to known information, design specific methods, plans and planning layout, and then according to the design and layout of the specific operation to achieve the content of the plan. C (check) check. Summarize the results of the execution plan, distinguish what is right, what is wrong, clear the effect, find out the problem. A (action) processing. The results of the inspection are processed, the successful experience is affirmed and standardized, and the lessons of failure are summed up and paid attention to. For unresolved issues, should be submitted to the next PDCA cycle to solve. It is the basic method of quality management, can achieve "knowledge of 5S": identification, positioning, etc., so that their knowledge structure at a glance, it is easy to find the need to use.

V. Tools

1. PKM Software tools:
   Various cloud Notes
2. Hardware: pad, cell phone, paper books, diary, notes.

VI. including

?? Statement One

?? 1.Skyrme (1999) also provides a more detailed description of the personal knowledge management strategy in terms of experience, including the following:
1) identify their own information needs and develop a (knowledge) acquisition strategy;
2) Prioritize information, determine what information can be discarded, and what information can be collected;
3) determine how and when to process the information on hand;
4) Establish specifications for the knowledge required for archiving and preservation;
5) Create a personal file system that balances (manages) your work, life, and other knowledge activities, and establishes information catalogs (bookmarks) and indexes for different purposes;
6) regularly evaluate/evaluate the value of stored information and catalogs.

?? 2. Seven knowledge management techniques and methodologies are required by knowledge workers in the 21st century and can be summarized as:
1) Techniques for retrieving information;
2) Techniques for evaluating information;
3) organization of information skills;
The principle of effective organization of information is that, regardless of the environment, the organized information should be easy to use effectively. This technique involves using different tools to organize the various information together. In a hands-on environment, we use folders, drawers, and other primitive methods to organize information. In modern high-tech environments, we use electronic documents, databases and Web pages, or use specialized knowledge management software to organize information
4) analysis of information skills;
Analysis of the information must involve how to analyze the data and draw useful conclusions from it. The common method of analyzing information is to establish and apply the model, and to derive the relationship between the information through a large number of data analysis. Electronic forms, statistical software, data mining software, and so on provide the method of analysis information, but in the establishment of a variety of analysis software model work, people are still the most important.
5) Techniques for expressing information;
By expressing information, we can realize the transformation of tacit knowledge into explicit knowledge. Personal knowledge is sublimated in communication and sharing. The expression of information, whether through PowerPoint, the Web site, or through text, most of the work should revolve around how to make others understand, remember, and interact with themselves.
6) Tips for ensuring information security
7) Information co-ordinated skills.

?? Argument two

?? Based on simple, effective and economical principles, the framework of a personal knowledge management system consists of two parts: information networks and knowledge systems. Information is extracted and processed before it can form its own knowledge system and network. Need to tidy up. So it is divided into two layers. Not just a collection process.

?? Knowledge and information can not be confused, information is free, but without the goal of access to information, can not transform information into knowledge. Therefore, learning must have a goal, if you use limited time to learn infinite knowledge, you will be "overwhelmed" by knowledge, we have to learn those to bring themselves the greatest improvement of knowledge.

?? Time is one of the most scarce resources, in the process of learning knowledge, we must consider the "cost" of knowledge acquisition, the cost, in addition to money, the most important is the time cost. Therefore, the tools to learn knowledge need to meet: "Take a short time to obtain higher value of knowledge."

?? Part One: Information networks

?? Three-dimensional information network architecture. Obtaining a large amount of useful information is the basis for personal knowledge management. The information network represents the ability to collect information, the number of data and quality, and becomes the first influential factor to determine the quality of knowledge output. In general, PKM should establish at least three information networks: networking, media networks, and Internet resource networks.

?? 1. Interpersonal networks (interpersonal circles)
Interpersonal network is a kind of invisible network, also is an important way of individual learning knowledge. The establishment and maintenance of interpersonal networks is not easy, and once personal knowledge management is established, it is often the source of the most direct and in-depth problem information available. In interpersonal communication, we can learn a lot of knowledge-tacit knowledge, which is not learned in books and software. The wider the interpersonal circle, the better the quality of the people you communicate with, the more knowledge you can learn. Therefore, to expand their circle of communication, make full use of a variety of hardware and software tools, such as ICQ, MSN, email and mobile phones, PDA, and so on, and "Plato" for friends, and more exchanges, communication and discussion, improve their own.

?? 2. Media Networks (television and radio magazines and newspapers, books)

?? The media is a real-time and breadth source of information, which, through television broadcasts of magazines and newspapers, can often get the latest information from different corners of the news. In combination with their own learning, work needs, will often use the media information to classify and identify. Keep a close eye on those major media and make the collection of information a system rather than a temporary act of randomness. Make the data messages of the main media sources arrive at their work table in time, promote their knowledge structure to develop healthily.

?? 3. Internet (website, favorites, blogs)

?? Internet is an important tool for people to learn, and it is an important symbol of modern man to take full advantage of the powerful function of Internet. Whether the website or the e-newsletter, regardless of quality or quantity, the Internet has more resources than the existing single library and media. Effectively set up a list of network resources, familiar with the relevant resources, will greatly improve work efficiency. Using the Internet to learn, we must use the search engine tools, make full use of IE favorites, backup information regularly. In addition, network tools such as blogs and wikis have been used by more and more people as a personal knowledge management system.

?? Part Two: Architecture of personal knowledge system

?? Collecting data is just the first step in knowledge management, and then build your own knowledge system architecture. Knowledge system architecture, simply said is the structure of storage knowledge. The systematization of the knowledge structure helps to store the collected data efficiently and to obtain the future fast.

?? 1. Classify the knowledge required for management

?? From a personal point of view, the knowledge resources that need to be managed are the following: interpersonal resources (such as contact person's address book, each person's characteristics and specialties, etc.), communication management (correspondence, e-mail, fax, etc.), personal time management tools (transaction reminders, to-dos, personal memos), Network resource management (website management and connection), file management and so on.
?? The classification of knowledge, according to their own needs, according to the "I need what information, how to find it the quickest" principle to operate. The professional classification of knowledge can be divided according to the subject of study, and the classification method of library documents can also be referenced. For taxonomy need not delve into, as long as the individual situation, in practice gradually developed their own knowledge base of the best classification method.

?? 2. Choose the right knowledge management tool

?? For the individual, different information can be used in different tools, do not need to adopt a unified portal, as long as easy to use, suitable for their own line. such as mail management, Address Book management, which is the most common part of personal knowledge management. There is the management of knowledge content, you can use wikis and blogs.

?? 3. Building a personal Knowledge base

?? In the knowledge base, all knowledge is stored in a directory structure. You can set up a temporary directory to store information that cannot be processed in a timely manner, and then classify it later to keep the knowledge base clean. In addition, the file naming should be simple and clear, see the name of the meaning, supplemented by digital coding, time, source and other principles. With the continuous enrichment of knowledge and the ability to strengthen, we should continue to maintain and manage the personal knowledge base. In general, individuals should mainly do the following tasks: To add new learning resources and knowledge categories, to delete, modify and update some resources, to further improve personal knowledge management guidelines, to collaborate on learning to exchange and share knowledge, and to gradually improve the structure of individual knowledge in the practice of knowledge management.

Vi. purpose of personal knowledge management--application of existing knowledge

?? In the management of personal knowledge, we should not focus solely on knowledge accumulation, but not on the release of knowledge Energy. The starting point of knowledge learning and accumulation is the use of knowledge and the creation of new knowledge in the use and communication of knowledge. In the use of knowledge, some traditional methods may be helpful to the management of personal knowledge, such as induction and deduction. In order to make use of the existing knowledge, it can be summed up on the basis of a large amount of knowledge possessed by the individual, find out the law between things, then apply it to practice to test the result, and then revise the inductive knowledge from practice, and also can deduce the original knowledge and help the new practice.

?? The use of knowledge in knowledge management is still in the exploratory stage, because it involves different individual knowledge background, living environment, values and other factors are more complex. In general, application knowledge can be followed by the following rules.

?? The first is to carry out knowledge collection, the problem-related knowledge to find, in the Internet age this is not difficult to do;

?? Then digestion and absorption, that is, reading the relevant information, including to the experts to consult;

?? Establish a comparable model, based on professional knowledge, design a comparison and evaluation program;

?? The evaluation report will complete the knowledge application process, in which the decision-making or the conclusion of the model is completed. Brainstorming, professional forums, sandbox simulations, and even chat conversations are all preparation stages of knowledge application, which can help individuals to process knowledge and form a rule consciousness of applied knowledge.

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Vii. Knowledge Management Process

And my personal knowledge management process is:

• Data acquisition (notes, software, mind Mapping)
• Knowledge refining (learning by using it)
• Deepen your understanding (write a summary of your own thoughts, publish to a blog, or direct wiki archives)
• Wiki archiving (Finally, using wikis to archive these summaries, structuring the knowledge to form your own mind map)
• Share (Blog comments, forum responses, QQ groups, readers discussion)

?? I understand this: knowledge management equals the organization, management, creation of knowledge through information technology, and the maximization of the value of knowledge management through sharing.

Eight, the establishment of small skills:

2. The classification of knowledge, according to their own needs, according to the "I need what information, how to find it the quickest" principle to operate. The professional classification of knowledge can be divided according to the subject of study, and the classification method of library documents can also be referenced. For taxonomy need not delve into, as long as the individual situation, in practice gradually developed their own knowledge base of the best classification method.

4. In the knowledge base, all knowledge is stored in a directory structure. You can set up a temporary directory to store information that cannot be processed in a timely manner, and then classify it later to keep the knowledge base clean. In addition, the file naming should be simple and clear, see the name of the meaning, supplemented by digital coding, time, source and other principles.

6. Mind mapping can play the role of personal knowledge management. You might as well create a new folder named "My latest Knowledge" or "My knowledge management", and create a new mind map in it, also named. However, drag your latest files, thought clips, PPT, URLs, pictures, audio videos, etc. into this folder, and use the mind map to string them together, just like the picture above. The best use of pictures, PPT, such as the first page of keywords, so that you can more easily identify, while stimulating your right brain thinking. These pictures, keywords linked to the relevant files, PPT, pictures, URLs, audio and video, and so on. This way you open the computer and start working, first open the mind map, you can easily find the relevant files. And you can have a comprehensive understanding of what you are thinking and focusing on, at a glance of your knowledge structure. After each update, update this mind map to keep it consistent with your latest knowledge, not to let them be obscured by unnecessary information, greatly improve work efficiency, this is my recent attempt to harvest.

8. I manage fragmentation knowledge, the most commonly used tool is OneNote, first I will set up a classification in OneNote, when I see some worth preserving the fragmentation of knowledge, I will put these articles or sentences in different categories into the partition, some of the sentences are not categorized, will be unified into the "couplets" this section, of course, Do not store these sentences within the can, but also to review, regular or irregular, to see personal habits. Some people are accustomed to collection, but often forget to review, so, even if the collection, the role is not very big. So Evernote is used to collect fragmentation knowledge.

10. Summarize the above blog, link, personal library and other products, as knowledge management their strengths are recorded, collection, sharing, but using tag to organize personal knowledge, lack of expressiveness, knowledge in the mind should be a huge map, rather than a series of parallel keywords. So I thought about mind mapping.

12. Before, first mark oneself read the more favorite books, do not suggest to mark entertaining books, so can guarantee "watercress guess" accuracy, after the watercress will be able to find the relevant books according to your reading interest, you can according to other people's evaluation of the book to decide whether to buy. The same is true of journal magazines.
    ?? In general, Web and e-books are suitable for shallow reading, with deep and professional knowledge or the need to read paper books, you pay money, but save time.
    ?? Usually work in the study encountered problems, you can use the search engine directly to find the answer, through the search engine can also learn some of the small knowledge you do not know.

Appendix:
Self-knowledge management--Baidu encyclopedia.
Manage your knowledge with mind mapping neo- constructivism Sina Blog
Write a blog and knowledge management process | Reading on the left bank
Personal knowledge Management: My Processes and Tools | Learning @ bit by bit
A personal knowledge management scheme for Web bookmarks-Moonlight Blog
My personal knowledge management tool software-Moonlight Blog
Chat personal knowledge management and mind map-urban people
Getaway • Shing: How to manage fragmentation knowledge

About the personal knowledge management system 2014-03-08