Access 2007 saves files in PDF format

Guide: PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when you view or print a file online, the file is completely in the expected format and the data in the file is not easily changed. In addition, the PDF format is useful for documents that are copied using commercial printing methods.

To view a PDF file, you must have a PDF reader installed on your computer. Acrobat Reader is one of the readers that can be obtained from Adobe Systems.

After you save a file as a PDF, you cannot use the 2007 Office release program to make changes directly to the PDF file. You must make changes to the file in the 2007 Office release program that created the original 2007 Office release file, and then save the file as a PDF again.

Open the table or report that you want to publish as a PDF.

Click Microsoft Office buttons, point to the arrow next to Save As, and then click PDF or XPS.

In the file name list, type or select a name for the file.

In the Save as type list, click PDF.

If you want to open the file immediately after you save it, select the Open file after publication check box. This check box is available only if you have a PDF reader installed on your computer.

Next to optimize, do one of the following, depending on whether you pay more attention to file size or print quality:

If your table or report requires high print quality, click Standard (Publish online and print).

If the print quality is not as important as the file size, click Minimum file size (publish online).

To specify the options for the file, click Options. Find links to more information about these options in the See also section. ) Click OK.

In the publish as PDF or XPS dialog box, click Publish.