Best Practices for archiving (archiving) applications

Content Summary

Archiving (archiving) – consisting of a range of policies, processes, and technologies – has slowly become a necessary business for companies that comply with laws, regulations, and complex information technologies. While the company is facing an annual growth in critical data, storage capacity management technology bottlenecks have not improved. And the company also faces other challenges, such as keeping records in compliance with the rules and disclosing information in legal proceedings, and keeping more and more of the data in force. As a result, a new archiving technology has emerged. To improve management efficiency, protect legacy investments, and disaster recovery, new management of data storage, archiving, and archiving technology makes archiving the technology that companies must adopt.

In the face of business and information technology challenges, the enterprise's information department is constantly looking for the best solution for archiving applications. These best practices for archiving include methods, strategies, and related technologies that meet the size of the economy, reduce risk, and increase efficiency. As a first step, companies must differentiate and classify information sets and then implement policies based on data content, business rules, and information technology standards. Once this step is done, the policies that have been implemented are automatically executed, reducing the cost of managing the storage environment and reducing the risks to the company. Plasmon's unique, enterprise-class solution-the High optical density archive (Udo Archive) application combines performance advantages with the simplicity of RAID caching that comes with the network, with the longevity and authenticity of UDO Media, providing an easy access, read-write performance highlighting, Long-term storage data retention, mobility, and management of a flexible archiving approach that is consistent with the company's core business objectives.

Current status overview

Today's businesses and information technology companies are under pressure to integrate information technology, laws, and norms. As more corporate information is created electronically, the company's archived content grows and its importance increases dramatically. Today, the challenges that companies face in archiving are as follows:

ensure compliance with specifications. Some specifications, such as Sec 17a-4, NAND 3110, HIPAA, CFR Part 11, and Sox, require companies in many different industries to be properly captured and maintained in a secure manner that ensures the integrity of records, Reliability and accessibility, and there are ways in which the media used in the request for storage cannot be overridden. Some specifications guarantee the retention of information, including the indexing of special periods and the storage of information. The core of meeting compliance requirements lies in the ability to provide timely and rapid delivery of information required for auditing, typically within 24-48 hours.

Reduce the risk of electronic retrieval (edisconvery). Recent amendments to the US Federal Act have set more steps and controls on electronic retrieval, and the rules of the various state courts and federal tribunals have imposed stricter penalties for information destruction and tampering. In today's increasingly litigious business environment, companies must comply with their duties under the law to protect electronic information for a particular purpose. In the case of a request for electronic retrieval, it is expensive and often inefficient to use a traditional sequence based archive technology, such as tape, to find e-mail and other documents. Therefore, the retrieval of authoritative index information for electronic discovery is absolutely necessary in today's environment.

Effectively manage disparate knowledge bases, archiving, and related technologies. Today, companies are looking for ways to archive the content of different applications-including business and corporate development-to form a single archive architecture. But for the current company, it is very common to have different content resources, resources themselves are different physical archives and adopt different archiving technology. The resources needed for management, training, and technology for different systems are huge, and this disparate architecture limits the corresponding information management services, such as centralized search/acquisition, data security, auditing, and data integrity.

Reduce management and capital costs. Information technology companies seek to increase the efficiency of their operations in the investment protection of the archiving architecture. The goal of managing the results of disparate archiving and seeking to improve the efficiency of information management operations and share knowledge within the company is completely inconsistent. Information technology companies need to protect their investments in technology, applications and information technology strategies. If the technology used is fully spread out and the company still cannot combine with other components at the technical level, it will limit the company's ability to maximize investment. As a result, software, systems, and storage, whether old or new, should work together to form an integrated, holistic approach to management, which in turn allows the company to optimize and ensure extended protection of existing technology investments, and it is important to understand this.

The ability to ensure disaster recovery. Disaster recovery methodologies and technologies are critical to business and legally valuable data. Focus on ensuring that corporate information is protected, and that disaster recovery plans and methodologies are important for both primary and archived data. When a physical disaster occurs, the archived data is recoverable and the static data can be accessed. As a result, many companies are now relying on remote replication capabilities as a disaster recovery scenario, and, of course, some companies are using low-cost removable media solutions to implement offline storage.

The best way to archive

The best way to archive is to consider business and the company's technical needs. The best approach includes both how companies manage key information set business rules, as well as cost, performance, availability, and established security requirements.

The process of achieving the best approach

1. Assessment of Information records

The result of changes in US domestic law is the need to prepare for and understand what information is stored. Once a detailed record of the information set has been made, the company must establish a policy for the information set. Policies should combine access/request requirements, record keeping, and deployment requirements with sensitive information that protects companies, employees, and collaborators.

2. Policy development and documentation

Archiving is a horizontal, cross functional process that uses technology to instantiate business rules. The most important first step in archiving is the development of policies and documentation. When using technology to implement the above strategy, there are ways to validate and prove that these strategies are valid.

3. Building a comprehensive strategy

Policies are actually business rules that take account specification (retention, completeness, usability), legal (retention), and business deployment into account, and reuse these requirements within the system. Companies not only consider external needs, but are also constantly taking into account internal information technology management, because the company itself wants to manage its very important information sets, such as finance, employee and customer data, the company's intellectual property rights and so on.

4. Adopt A team based approach

Archiving needs to take into account the core technologies and the different needs of business-related people. Companies need to build a technology based approach to information management, which includes archiving. The main business-related organizations of the archiving team generally need to include finance, risk management, legal, regulatory, security, records management, information technology, and business managers.