Combine word with Excel to print envelopes in bulk

Many schools at the end of the semester to send students the results of the notice, the Dean needs to print a large number of envelopes. Use Word XP to collaborate with Excel XP to print envelopes in bulk, take a look.

1. Preparation Stage

(1) Create a new Excel file "Freshman list", the new list of information import or direct input, such as: Postal code, mailing address, name and so on.

(2) Create a new Word file "envelope", invoke menu "tools → letters and messages → Chinese Envelopes Wizard", open the Envelope Making wizard dialog box (without this feature to be installed with the Office XP source disk), design an envelope according to the wizard prompts, set the font, font size.

2. Call data

(1) in the "envelope" file, call menu "view → mail Merge", display the Mail Merge toolbar, click the [Open Data Source] Tool button, press the prompt to select the new Excel file "Freshman list", select Sheet1.

(2) Select "000000" (for postal code), click on the Mail Merge toolbar [insert field] button, select Insert "Zip Code" in dialog box, "000000" be replaced by "ZIP code". Then do the same thing, substituting "address", "name".

(3) Click on the Mail Merge toolbar [view merge Data icon] button to display the student data in the "Freshman list".

3. Print Envelopes

Click Merge to printer on the Mail Merge toolbar, and then set the dialog box to print out the envelope.