Common skills in Word multiple typesetting

merging files in Word one

When editing a file, if you want to merge the contents of another file into the new file, is there any better way to do it than to copy the content by opening the original file and then pasting it into a new file?

A: If you want to merge another file, there's a better way to do it.

(1) Open the file you want to merge, and then select the tools → compare and merge files option in the menu bar.

(2) Select another file that you want to merge and select the merge to this file item in merge on the right side of the window. After these two steps, the two files are merged together, and to merge multiple files, you can do this in sequence.

　　Second, modify the automatic tagging

After the completion of a document and then to others to review or modify, of course, I hope to see the changes at a glance where, is there any way to do this?

A: Yes, just use Word's tracking revision feature to make some settings before handing the file over to someone else to change it. Open the file you want to use to track changes. Then click tools → tracked changes on the menu bar to turn on the change feature, so that when you make a file reading change, Word automatically modifies the modifier, and the changes to the different revisions are automatically differentiated by different colors.

　　Easy to call the data in the database file

If you want to invoke data from other databases such as Access, Excel, and so on when you use Word for editing, is there any better way to do it than the most common copy and paste method?

A: Regular copy and paste operations that call data in other databases can cause problems, such as updating data, editing, and so on. And if the "Insert Database" method to complete the call, it can greatly facilitate the subsequent operation of the processing. This is done by selecting the view → toolbar → database option first. Make the database Tools appear on the word interface, and then move the cursor to the location where you want to call the data, and then click the Insert Database button on the Database Tools panel to click the Get Data button in the newly opened Database dialog box. Set query options will work when you select the database file you want to invoke and then click OK to return to the Database dialog box. To set up a filter for the calling database here, you can set the criteria for the selected data and how to sort the parameters, depending on your needs. You can also sort the introduced data in sort records, filter the fields that introduce data in select fields, and so on. When all the filter criteria are set, you can insert the data.

　Four, let the mouse to help you quickly copy

When you want to copy some content in Word, generally, we all use the first choice of this content, and then use the mouse to click on the toolbar "copy", "Paste" button to complete, or directly on the keyboard using the combination of "CTRL + C" and "Ctrl + V" completed, may I ask whether there is a faster way?

A: Yes, there are three ways to use the mouse to quickly complete replication.

The first method is to select the content you want to copy, and then hold down the CTRL key to not release, and move the mouse pointer over the selection to drag the left mouse button.

The second option is to quickly complete the menu with the right mouse button, when you select the content that you want to copy, move the pointer over the selection and right-click, choose Copy from the pop-up menu, and then move the cursor to the location where you want to paste and right-click to select the Paste option to complete.

The third way is to select the text you want to copy, and then hold down the right mouse button to drag the text block to the target position, releasing the right mouse button to complete the copy operation.

　　V. Techniques for signature in documents

You can add a signature that contains personal information in a Word file, but how do you add it, and what are the methods that you can implement?

A: Adding personal information to your personal files not only makes a good difference between file editors, but also makes them personalized. It is not difficult to implement it, you can use the following methods.

1. Use Word's Macro command

Action steps are as follows:

(1) On the Tools menu, select the Record New macro option for the Macro submenu.

(2) In the Macro Name text box, enter the name of the macro, such as "personal signature." And in the Save Macros in list box, click the template or file that will save the macro. Then click the OK button to start recording the macro.

(3) record the personal information that will be entered. Then click Macros on the Tools menu and select the Stop recording option.

To enter this information in the future, we can do the following to run "macros", on the Tools menu, click Macros, and then select the Next Level submenu "Macros ..." option, select the name of the "macro" you want to start, and click the "Run" button, so your personal information appears.

2. Using domain operations

Action steps are as follows:

(1) On the Tools menu, click Options, and then click the User Information tab.

(2) Enter personal information in the "Mailing Address" text box.

(3) On the Insert menu, click Field.

(4) In the Category list box, select the "User Information" item, select "UserAddress" or "Mailing address" in "Domain Name", click "OK" button, and the personal information is automatically filled in.

3. Use automatic correction to achieve

Action steps are as follows:

(1) On the Tools menu, select the AutoCorrect option.

(2) in the "Replace" text box, enter an infrequently used symbol (this is mainly to prevent the replacement of the normal use of text or symbols), such as "?". Then, in the Replace with text box, enter your personal information, and then click the Add button to finish.

After this is set up, the next time you just type "?", you will appear personal information. But using this method can not branch, finally we need to manually adjust some.

4. Using AutoText to achieve

Action steps are as follows:

(1) First select the personal information you want to save as an AutoText entry.

(2) On the Insert menu, click the AutoText command, and then select the new option.

(3) Enter the name of the new AutoText, such as personal information. So the personal information is recorded.

When you want to enter personal information in the future, simply click the AutoText command on the Insert menu, select the Body item, and then click Personal Information. In fact, not only can you use these methods to enter personal information, we can also use these methods if other content often needs to be typed repeatedly.

　　Six, page number anywhere inserted

Use the Insert → page number command in Word to add page numbers to each page, but its position is always fixed in several areas, can you break the limit, so that the position of the page number can be arbitrarily adjusted?

A: You can do this in two ways, the first way is to take advantage of the text box feature provided by Word. First insert a text box in the area where you want to insert the page number and adjust the size of the text box. Then, after entering the corresponding page number in the text box, right-click the text box border, select the Format text box option on the pop-up shortcut menu, set the line color to none, and click OK button to cancel the border line. The page number inserted with this method, as long as you click the page number, you can still pull out the dotted text box, hold down the left mouse button and drag the text box, the page number position can also move.

The second method is to use the mouse to drag the function directly, the specific method is: First use the "Insert → page number" command to complete the page number inserted, and then double-click the left mouse button on the page number box (this time you can edit the page number), and then move the pointer over the page number box, press the left mouse button to drag, as shown in Figure 1-20 You can adjust the position of the page number arbitrarily.

　　Seven, skillfully set different colors and fonts for pinyin

When editing a file in Word, some users always regret it, because the phonetic fonts and colors in the file cannot be adjusted according to their own needs, is there any way to set different colors or fonts for pinyin?

A: The phonetic settings are different from the text in the file settings, if you go directly to try to select Pinyin, the phonetic text will also be selected, so to solve this problem, you can do the following:

(1) First with the mouse to select the text has been added pinyin, and the right mouse button in the selection, select the "Switch field code" option in the pop-up shortcut menu, when we find that pinyin and text have become a string of strange characters, that is, pinyin, text related code.

(2) to the phonetic and text to set a different font and color, just select each word pinyin (also can be phonetic in the need to emphasize one or some characters) or Chinese character code for font or color settings.

(3) After the completion of the setup, then select all the code, click the right mouse button, select the "Switch field code" option, this time will find that pinyin and text has become colorful, colorful.

　Create a different header or footer for some files

When editing in Word, sometimes you need to create a different header or footer for different parts of the same file, is there any way to solve it?

A: You can be sure that you can create on demand. Because you typically want to create a header or footer, Word automatically uses the same header or footer in the entire file. If you want to create a header or footer that is different from the other parts of a file, first make a section of the file, and then disconnect the header or footer from the current section and the previous section.

If you haven't already done a section on a file, you should insert a section break at the beginning of a new section that you want to use a different header or footer, and then click the section for which you want to create a different header or footer, and then click Header and Footer on the View menu. Of course, if you want, you can also move the cursor to the header or footer you want to modify. Then click the previous option on the Header and Footer toolbar. Modify an existing header or footer, or create a new header or footer for the section. Word automatically makes the same changes to the headers or footers in subsequent sections. If you create a different header or footer for the next section, repeat the steps above.

　Nine, with "+", "-" The number of smart system form

The form of the general Word users will be, but if only using the keyboard "+" and "-" to quickly complete the production of the form, may not be many friends, it is the specific methods of operation how to proceed?

A: The use of the "+" and "-" on the keyboard to make a table, sometimes to bring us higher efficiency. Before making the first understand the "+" number means that the following will produce a line of lines, and "-" to play the role of wiring, its specific method is: first in the place to insert the table to enter the "+" number, used to make the top line of the table, and then enter the "-" number, used to make horizontal lines (also can be continuously entered multiple "-" number, "-" The more the table is wider, the more the number of "+" ("+"), the more columns, as shown in Figure 1-22. When you're done, press ENTER, and you'll get a table right away.

Tip: Use this method to create a table with only one row, if you need to make more than one row of the table, you can move the cursor in the table before the last carriage return symbol, press the "tab" key or enter (enter), you can insert a row after the table.

　　The whole movement of the table

It says how to scale the table as a whole, so if you want to move the entire table, how do I do it?

A: This feature is also available in Word 2000 and Word XP, when you move the pointer over any cell on the table, just wait a moment. A move handle (a small "field" glyph) appears at the top left of the table, moving the mouse over the handle (when the pointer turns into an arrow in four directions), press the left mouse button, and move the mouse so that the entire table can be moved in the file as freely as you want.