Easily reduce the size of Word files without deleting text

Do not delete text easy to reduce the size of the word file, in fact, the method is very simple, the first use of Word generated documents, each page in the 20KB, in Notepad to generate documents, the same content only 1KB or so, so that word can also reduce weight loss? In fact, we can use some effective methods to reduce the file size of Word documents.

1. Cancel fast Save when a file is open, using fast saves requires more space than using a full save. You can select the Save tab in the tools → options command, and cancel the Allow fast saves check box.

2. Save files in Word when saving doc files, only the information that was modified is saved, so that even if you delete some of the contents of the file will make the file become larger, if we use the "Save as" command to save the file, Word will rearrange the parallel disk, so that, You can effectively reduce the capacity of Word files.

3. Carefully embedding fonts Word has embedded font technology that can combine the fonts contained in an article into one file so that the file can be displayed correctly on another computer, which will undoubtedly increase the volume of the file. To embed TrueType fonts, you can reduce the capacity of Word documents by clicking the tools → options command, selecting the Save tab, and then canceling the Embed TrueType fonts check box. If you need to embed fonts for presentation documents on other machines, be sure to embed only the fonts you want. Be sure to check the "Embed characters only" checkbox so that you have the required fonts in your file, and you can reduce the size of your document.

4. Create only one version of Word version feature allows you to generate multiple versions of the file, to make it easier to read in different word, but that will increase the file size, and click file → save to see if there are other versions, and if so, the file capacity will be greatly reduced.

5. Page Setup before saving the file, click file → page setup, open the Page Setup dialog box, click on the "Paper Size", "margins", and so on, and the contents can be fixed, and then saved, you will find that the file capacity is also reduced.

6. Paste selectively when you add a picture to a Word document, first use the tool software to open the picture and then copy and paste operation, so that the results of the operation will increase the size of the document capacity, the original, when the Paste command, the contents of the document added in addition to the picture itself, there are many pictures and software-related information, And Word also automatically creates links in the pictures and the original software. Instead of choosing to paste the picture, only add the picture itself to the document, greatly reducing the file size.