Easy administration of time with Outlook 2007

A lot of people have this experience, work every day tense and busy, but often by the leadership suddenly issued orders to disrupt the plan, too much mail how can not find the attachment of the document, the meeting before the waiting helpless and must, to the end of the time to remember that there are several tasks must be completed today. Today I'm here to help you solve this dilemma by explaining how to use Outlook2007 for effective time management.

First, color and subsequent marking--quick annotation of message information

Open Outlook every morning, we may receive a large number of emails: some are the tasks assigned by the leadership, some are friends of the jokes, some are colleagues asked questions, some friends and relatives sent blessings, and some hate spam. Should we read each letter carefully and deal with it one by one? I don't think that should be the case. We should first preview the message, judge the importance of the message, delete the spam, and reply to the easily processed message. For messages that require a lot of time to process or need to be followed up, mark the color of Outlook 2007 and the subsequent markup feature.

In Outlook 2003, color markers and subsequent tags are the same concept. In Outlook 2007, separate them into two features. Among them, color tag can select the color, modify the name, the same message can be labeled more than one color tag, to facilitate the specific regulation of the message and management. We can click the right mouse button on the color-coded box and choose "All categories" to name the colors in the pop-up window. After the naming, we can right-click on the color-labeled box and choose the color tag for this letter.

If we still need to follow up on the relevant events for this email, we need to add a follow-up tag. Subsequent markup is no longer just a tag in Outlook 2007, it is given the concept of a time node. The purpose of setting up a follow-up tag is to remind you to complete the follow-up work within a limited time. We can see that after you set up a follow-up flag for the message, the to-Do Bar and the tasks all add a reminder that prompts you to complete the follow-up of the message within a limited time.

If this email is a reminder for a meeting, we can drag it directly to the date of the to-Do Bar, select the appropriate time, and we can see the corresponding meeting schedule, when Outlook will remind you to attend on time.