If you have a large amount of data in the Word2010 mail Merge Recipients list, and the user needs to find a specific recipient from the list, you can do so by looking for the recipient feature, as described in the following procedure:
Step 1th, open the Word2010 document window and switch to the mail ribbon. Click the Edit recipient list button in the Start Mail Merge group, as shown in Figure 1.
Figure 1 Click the Edit recipient list button tip: If the Edit recipient list button is unavailable, you will need to click the Select Recipient button in the Start Mail Merge group and select the appropriate recipient list. Step 2nd, open the Mail Merge Recipients dialog box, and in the Adjust Recipient list area, click Look for the recipient hyperlink, as shown in Figure 2.
Figure 2 Click the Find Recipient Hyperlink Step 3rd, open the Find Entry dialog box, and enter the lookup character in the Find box. Lookup scopes By default Select all fields, and the user can also select the "This field" Radio box and select a specific field in the Drop-down list. When you have finished finding criteria, click the Find Next button, as shown in Figure 3.
Figure 3 The Find Entry dialog box Step 4th, if you have a recipient record in the recipient list that matches the lookup criteria, the find results are highlighted in the Mail Merge Recipients list. Click the Cancel button to close the Find Entry dialog box, as shown in Figure 4.
Figure 4 highlighting the target recipients to find