Focused art from36kr

Tell me the truth: Have you ever sent back an email when you are on a teleconference (even if you are on a phone call with someone? Did you bring your notebook while you were in a meeting and pretend to take notes, but you actually went online without any aim? Do you have lunch or dinner at your desk? Do you call or even occasionally send text messages while driving? Even if you know you shouldn't do this!

Why do 25% to 50% of people complain that they are overwhelmed by work, and they are overwhelmed by work? Why?

In addition to the long working hours, it is likely that we have spent a lot of continuous time simultaneously doing a lot of things.

This kind of work model makes us lose a lot of things. The most important thing is that we do not have the pause points and the point of completion-technology makes the boundary between the working state and the non-working state blurred. Wherever we go, our work goes through our electronic devices, with an indomitable spirit of aggression. It's like an itch that we can't stop looking at, even though we know that getting caught will make the situation worse.

But the biggest cost is that, if you haven't crashed in this situation, your efficiency will actually decrease! Part of the reason is that you are distracted-you are doing a lot of things at the same time, but you are not concentrated on anything. Another reason is that when you move from one thing that you are focusing on to another, the time cost of completing the previous thing will actually increase by 25%.

But the most sinister thing is that, because you are always busy and you are always doing something, you are actually consuming all your energy throughout the day. The result is that in the past hour, you actually have less disposable energy. Based on my own experiences, I know this very well. When I concentrate on writing for a certain period of time without interrupting my work and leaving my desk for a while, I write two to three times as much as in other cases.

For an organization, the best way to improve efficiency and stimulate more creative thinking is to encourage employees to focus completely within a limited period of time, and then set aside a few small periods of time, truly rest and clear your brains. If you are a manager, here are three suggestions for reference:

Maintain meeting order. Set the meeting time to about 45 minutes, instead of one hour or longer. In this way, participants can always stay focused and have time to reflect on the important content discussed in the meeting and resume it before the next task. Also, you need to set all the meeting time at a specific time point and ask the staff to close all the electronic devices during the meeting.

Do not ask or expect your employees to be instantly replied. This forces your employees to be on standby all the time, distracting them and making it difficult for them to concentrate on what they think is important. Ask them to turn off their email within a specific period of time. If something is urgent, you can call them.

Encourage employees to take proper rest. Set aside at least one period of time in a day to encourage your staff to stop their work. You can offer yoga in the afternoon, or meditation courses to organize a team walk or exercise, or open up a dedicated lounge area so that employees can relax or take a nap moderately.

There is another core of all these suggestions, that is, when you are at work, you must concentrate, but you must be limited to a certain amount of work time; when you are at rest, you must also rest completely. Relax, relax, and you don't have to be so depressed and passive all the time!

Via HBr