Exchange Server 2013 series 12: Basic mailbox Management

Exchange Server 2013 series 12: Basic mailbox Management

Du Fei

Mailbox is the most common recipient type for information staff in exchange organizations. Each mailbox is associated with an active directory user account. You can use your mailbox to send and receive emails, and store emails, appointments, tasks, notebooks, and documents. Mailbox is a main tool for Email Delivery and collaboration for users in exchange organizations. Each mailbox consists of an active directory user and mailbox data stored in the Exchange Mailbox database (as shown in ). All configuration data of the mailbox is stored in the Active Directory attribute of the exchange user object. The mailbox database contains the actual data in the mailbox associated with the user account.

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Delete a mailbox, the mailbox data stored in the Exchange Mailbox database will be marked as deleted, and the associated user account will also be deleted from Active Directory. To retain the user account and only delete the mailbox data, you must disable the mailbox.

Email type:

• The user email address is assigned to a single user in the exchange organization. User email provides users with a rich collaboration platform. You can send and receive emails, manage contacts, schedule meetings, and maintain task lists. They can also send voice emails to their mailboxes. User mail is the most common mailbox type and is usually the mailbox type assigned to users in the Organization.

• A linked email address is a mailbox accessed by a user in a trusted forest. If your organization deploys exchange in the resource forest, you may need to use a linked mailbox. The resource forest solution enables organizations to centralize exchange in a single forest and allow users in one or more trusted forests to access the exchange organization.

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Next, let's sort out the basic mailbox operations:

Enable email

This is relatively simple. It can be divided into assigning a mailbox when creating a user and assigning a mailbox to an existing ad user. The operation is relatively simple. To assign a mailbox to a single user, you can use the EAC interface, you can also use the following command:

Enable-Mailbox [email protected]  -Database DB01

As shown in:

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If batch enabling is enabled, run the following command:

Get-user-recipienttypedetails user-filter {userprincipalname-ne $ null} | enable-mailbox

As shown in:

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Email migration

Email migration is also called email migration. When you move a mailbox, it willSource email databaseMoveTarget email database. The target mailbox database can be located on the same server or different servers of different domains in different Active Directory Sites, or in another forest. In general, we need to perform email migration when the exchange upgrade, mailbox corruption, physical location changes, and so on. The method is as follows: here we will migrate the mailbox in the db01 data to the DB02 database.

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Then, select the mailbox name in the migration db01:

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Next, you need to specify the target database name. In DB02, you also need to specify the migration name.

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Next, the following interface is displayed: specify a user to receive the Migration Report.

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Next, wait for the migration to be completed:

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The status changes from "synchronizing" to "completed", and the migration information is displayed in the exadmin Email:

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The batch migration just introduced is only suitable for local migration. If you want to move a mailbox between two different internal exchange forests or perform remote operations in hybrid deployment, you need to use the migration endpoint. In the same exchchange system, the migration between two databases is local, and the Migration endpoint is not required.

Add or delete email addresses of mailboxes

You can use EAC or the command line management program to add or delete the email address of a user's mailbox. You can configure multiple email addresses for the same mailbox. These additional addresses are called "proxy addresses ". You can use a proxy address to receive emails sent to other email addresses. Any email sent to the user's proxy address will be delivered to its primary email address, also known as "primary SMTP address" or "Default reply address ".

The method is as follows: in EAC, navigate to "recipient"> "Mailbox ". In the user email list, click the email address to which you want to add an email address, and then click Edit ". The interface shown in is displayed:

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Each email address type has a default reply address. The default reply address is in bold. To change the default reply address, select the email address that you want to set as the default option, and double-click it to edit it.

Email Forwarding

Email Forwarding can be used to forward emails sent to users to other recipients. Method: on the mailbox properties page, click "Mailbox function ". Under the transfer options Option, click View Details to view the settings, or change the settings to forward emails sent to users to other recipients. As shown in:

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On this page, you can also set the maximum number of recipients that a user can send. For an exchange organization deployed internally, the number of recipients is not limited. For exchange online organizations, the limit is 500 recipients.

By defaultDelivertomailboxandforwardSet the parameter value$false. This value is not changed when you configure Email Forwarding using EAC. This means that the email sent to the user's mailbox will be sent to the forwarding address, but it will not be copied to the user's mailbox. If you want to send the email to both the user's email address and the forwarding address, you mustDelivertomailboxandforwardSet the parameter$true.

Set-Mailbox -Identity "Dan Park" -ForwardingAddress "[email protected]" -DeliverToMailboxAndForward $true

 

Email size limit

By default, there is no limit on the size of mails sent and received when you create a mailbox. Operation Method: on the mailbox properties page, click "Mailbox function ". Under "mail size limit", click "View Details" to view and change the following mail size limit. A message sent must specify the maximum size of the message sent by the user, select the "Maximum Message Size (Kb)" check box and enter a value in the box. Operations on received messages are similar, as shown in:

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Mailbox quota

The storage quota allows administrators to control the mailbox size and manage the mailbox database growth. When the mailbox reaches or exceeds the specified storage quota, exchange will send a notification to the mailbox owner.

Generally, you can configure the storage quota based on each database. This means that the quota configured for the mailbox database will be applied to all mailboxes in the database. As shown in:

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To limit the size of a user's mailbox, you can modify the attributes of a specific mailbox. On the "mailbox attributes" page, click "Mailbox usage ", click "more options ". Click "Customize settings for this mailbox", and then configure the following box. The value range of any storage quota is between 0 and 2047 GB.

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