Paper writing, let Word help you

Introduction: For graduating college students, using Word to complete the graduation thesis will be the last course before they take the school gate. However, unfortunately, because many people do not have a deep understanding of word and learning, so in the paper writing process often can not give full play to the word function, many walk a lot of detours. To this end, I would like to introduce some of the writing process in the paper is very efficient and practical functions and skills, I hope to be able to write a paper to help friends.

Dictionary Dictionary step aside

In translating papers or reading English materials, if you encounter an inability to translate Chinese words or do not know English words, the usual solution is to read the dictionary or with the help of translation software. But is it too much trouble to switch frequently between a computer and a dictionary or a different software? At this point, why don't we try the translation function of Word? Select the Chinese vocabulary or English word you want to translate, right-click it, choose Translate, and the corresponding translation results will appear in the right pane. It also comes with a number of related examples, very practical (see Figure 1).

Figure 1

In addition, when doing Chinese-English articles, we sometimes use which English words are more suitable to handle. It would be nice to have a list of synonyms that are similar in meaning at this time. No problem! The synonym feature of Word is designed for this purpose. Select an English word, right-click it, select Synonyms/thesaurus, and all synonyms for the selected word are listed in the right pane (Figure 2).

Figure 2

If you want to replace the current word with a word in the thesaurus, simply move the pointer over the appropriate synonym, click the down arrow to the right, and click Replace.

Chaff has a quick recruit.

When collecting papers, the sources of information are diverse, such as PDF documents, Web pages, and so on. When we put this variety of data directly into a Word document, there is always a problem: When you put text content into a Word document, you also bring the text to the document and even the picture. This will make it difficult for us to further typesetting. Therefore, these additional information must be eliminated.

After copying the data, select Edit/Paste in Word, select "Unformatted Unicode Version" in the pop-up dialog box, and click OK so that the formatting of the text is eliminated. However, the format is eliminated, but another common problem comes back to it: a paragraph marker in the text that is like a locust (it can also be a manual line break or a space). The most original solution is to delete it manually! But such symbols are often hundreds, and manual removal is too slow and too cumbersome. There is a quicker way to do this in Word. The following is an example of deleting a paragraph marker and pressing "ctrl+h" to open the Find and Replace Window. Click the Advanced button to display search options, and then position the cursor in the Find box, click Special character/paragraph mark, and leave blank in the Replace box. Then click Replace All (Figure 3).

Figure 3

Tip: "Find and replace" is very powerful, but be sure to note the letter case and punctuation marks in full-width corners.

Let the header "move" up

Headers and footers are often far-reaching. When we modify a page header footer, the entire document's header and footer are modified accordingly. Therefore, in order to save trouble, many people often only in the header to add a paper title. This will make the paper seem too monotonous. So how do you avoid this monotony and let the header "move"? That's easy! Let's make a "dynamic" header with the title of each chapter in the paper as a header.

Click View/Header and footer to enter the header and footer edit view. Position the cursor in the header area, click Insert/Field, select StyleRef in the field Name list, and then in the Style name list, select the Heading 1 style (this assumes that the title of the thesis section is titled "Heading 1"), and click OK to return (Figure 4). This way, a header that changes with the section is set up.

Figure 4

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