Project Management Office-PMo

According to the information, the Project Management Office (PMO) appeared in the early 1990s S. At that time, PMO only provided a small number of services and support work, and more companies were used to "control" the project
Instead of providing them with the direction and guidance of project management. In the late 1990s s, for enterprise leaders, the need to put projects in the operation of the entire enterprise became increasingly apparent, AND PMo increased.
Volume appears. PMO has proved to be an ideal choice for both the project manager and Enterprise Supervisor. Because the company needs to establish an ideal environment for implementing business strategies, PMO has achieved this
It evaluates and sorts each project based on business strategies, and then allocates appropriate resources to them.

Specifically, the project management office is set up to meet two needs:

I. Meet the needs of Business Competition

An important reason for the early establishment of PMO is the painful feelings that failed projects bring to enterprises. However, the cruelty of competition in the modern business society makes it possible for any enterprise to fall into trouble due to the failure of individual projects. The success or failure of projects is inseparable from the success or failure of enterprises in today's society, resulting in an urgent need for PMO.

A successful medium and large enterprises must have many projects in progress, whether they have excellent project management technical talents, and whether they can be at a limited time and cost, the key to fulfilling customer requirements. However, excellent
There are various limitations to talent, and the talents that an enterprise can possess are limited. In the implementation process of a large number of projects, enterprises must have an organization that provides strong support for project work.
Help the project manager and project team to overcome various difficulties and complete projects with high quality and high performance in a timely and effective manner. In order to make the project management technology and experience become the fortune of the enterprise's organization, the overall project team can be improved.
Productivity and profitability improvement are inevitable and urgent to establish PMO within an enterprise.
Once the project starts, PMO continuously monitors the changes of each project and provides the support and services required by various project managers and project teams. One of the key points I want to emphasize here is that
Changes, the status of any project also needs to change. PMO adjusts the project to adapt to the strategic changes of the enterprise by revising the project, accelerating, terminating, or sorting the priorities.
Business Competition needs.

Ii. Meet the needs of rational resource allocation

To obtain the benefits of PMO, the size of an enterprise must first reach a certain level. If an enterprise has only one project each year, do not waste limited resources on PMO. For a large number of projects
For enterprises, you will find that there are quite a few project managers, each with different skills and experience. These project managers often don't realize the success of other projects, or even know what others are doing. If a class appears
In this case, we should establish PMO. Any PMO operation requires capital and personnel investment. However, the time and money invested in PMO will be worth the money, which enables the project manager
Better, faster, and more economical to execute the project. Because PMO rationally allocates the limited resources of the enterprise at the height of the entire enterprise operation rather than the height of a single project
Provide various support to ensure successful implementation of projects that comply with the enterprise strategy.

Centralized PMO ensures that all project managers have core project management skills, use common methods, process and templates, and get support from the highest level of the enterprise. The simplicity of the PMO organization makes every
People can establish such an office. However, PMO staffing is very important and complex. To provide support and configure resources in various aspects, PMO should include the enterprise's senior supervisor and Project
Managers, various special experts, project coordinators, and other roles.

PMO generally has the following responsibilities and functions:

1. provide administrative support to the project manager and project team, such as the generation of various project reports;
2. centralize project management experts to the maximum extent, and provide consulting and consulting services for project management;
3. Organize the enterprise's project management practices and expert knowledge into a set of methodologies suitable for the enterprise and provide dissemination and reuse within the enterprise;
4. Provide training on project management skills within the enterprise;
5. Some project managers can be configured for PMO. If necessary, they can directly participate in specific projects and provide key support for key projects.

Although a mature Project Management Office has very powerful functions. However, we need to step by step. Without the PMO operation experience, I personally think that at the early stage of PMO's establishment, the work should be focused on the following aspects:

1. Develop a development plan for the project manager and promote its implementation
The Human Resources Department, Department Director, AND PMo jointly lead the project manager's development plan. At the same time, it consists of department heads, project managers and future project managers to form a project management collaboration organization (or project management
Management club ). The project management collaboration organization summarizes and shares their experiences through various discussions and exchanges. PMO should set up various training programs based on the requirements of the project management collaboration organization and the development plan of the Project Manager in the enterprise.
The training class provides professional training and face-to-face communication.

2. Collect and organize project experiences and share them with other projects.
By participating in meetings of various projects, we will summarize and share relevant knowledge, technologies and experiences in different fields to form reusable support capabilities, so that knowledge management can be implemented in daily operations.

3. Analysis of the construction period and cost of project input
Establish and implement a set of tools, record the manpower and time spent by each project, and generate project management reports that can be referenced by the project manager and the supervisor.
4. Prepare templates for project proposals, project plans, and project summary reports, and provide them to the Project Manager and project team for reference.

Project managers and project teams often face problems and situations that have not been encountered before when performing specific projects. However, these problems and situations may have been encountered or implemented within the enterprise, so PMO can pass
Summarize other projects, provide standard solutions, and provide them in the form of document templates. In this way, the work of the project team can always move forward on the basis of the past accumulation of the enterprise, rather than a simple low level
Duplicate.

In short, the establishment of PMO is imperative within a project-based enterprise. However, how to successfully set up PMO, and more importantly, how to successfully operate PMO is a very complex and professional task that requires long-term efforts of the company and its employees.