Time management--always do important and not urgent things _ time management

The starting point of time management is to learn to deal with the priorities of things, first consider the "weight" of things, and then consider the "priorities"-that is, we usually use the "second quadrant of the Organization law." Take a look at the picture below.
Kiss, always do something important and not urgent

The first quadrant is an important and urgent matter. such as coping with difficult clients, completing work on time, operating in hospital, and so on.

The second quadrant is important but not urgent. For example, including long-term planning, problem-finding and prevention, participation in training, suggestions to superiors to deal with, and so on.

The third quadrant is not urgent nor important. Since it is not important or urgent, it is not worth spending time in this quadrant.

Quadrant Four is a matter of urgency but not importance. The surface appears to be the first quadrant, because pressing calls will give us the illusion that "this matter is important"--even if it is important to others. Telephones, meetings, and visitors all fall into this category. We spend a lot of time in this circle, self-righteous in the first quadrant, actually just wandering in the fourth quadrant.

Now let's review the life and work of last week, which quadrant you spend the most time on. Please note that in dividing the first and every three like the limit should be particularly careful, urgent things are easily mistaken for important things. In fact, the difference between the two is whether it helps to achieve a certain important goal, if the answer is negative, it should be grouped into the third quadrant.

Learn to spend time in the second quadrant and do something important and not urgent. That will reduce the importance of the matter into the first quadrant, become urgent.

Case: A proposal worth 25,000 of dollars
Aibe Li Hu, a former expert on efficiency research, gave the president of the then-Skaru steel company Charus A time management proposal that Charus because the proposal gave Aibe Li Yi a cheque worth 25,000 of dollars in order to appreciate the magic advice that Lee gave him, and what this suggestion was. Let's uncover the riddle.

Originally, Charus busy in the company's complicated affairs, he is a pursuit of perfection, but in every detail, he is a person how can control over, so many things in the end can not be effectively done.

And Lee's advice is exactly:
1. Don't try to get things done.
2. What you have at hand is not necessarily the most important thing.
3. Write every night what you have to do tomorrow, in order of the importance of the matter.
4. The next day, do the most important things, do not have to take into account other things. After the first thing is done, do the second one, and so on.
5. In the evening, it doesn't matter if your list isn't done, because you've done the most important things, and the rest of the work will be done tomorrow.

So, Charus in accordance with Lee gave his advice to try for a while, who knows the effect is very amazing. Of course, you can also try Li's suggestion.

Time is always conserved, how to do more effective things in a limited time.

The answer is to always do something important and not urgent.

How

Practice, Pro, please connect with the reality

A. What is urgent and important

What is "urgent matter".

It means things that must be done at once. For example, in order to complete the task must immediately go to work overtime, in order to achieve performance must immediately go to socialize guests, in order to be punctual to the appointment will have to speed up, in order to join the ranks of the car must hurry to fight to make money, ... There's a lot more. These all seem urgent and must be done right away.

What is the "important thing".

The important thing is also the things that seem to be not urgent, but do have a significant impact on the company, department or individual. For example, in order to life must pay attention to safety, in order to less stomach trouble to eat on time, in order to have a good body to go to forge, in order to self-cultivation to practice yoga, in order to make family or friendship to accompany relatives or friends ... These are seemingly not urgent things, but they are very important things.

Two. Looking for important things

What is my most important responsibility.

Every one of us comes to this world with a heavy responsibility, and it is possible that in another 20 years, each of us will be the leader of the company, the big entrepreneur, the big scientist. So the first problem that we have to solve is that we have to understand what we are going to do in the future. Only in this way can we persevere in working towards this goal and discard everything that has nothing to do with ourselves.

--I need to do something.

Not only prioritize, but also figure out what you need to do. There will always be tasks that you must do. It is important to distinguish whether a task must be done, or whether it must be done by you. The two situations are different. Do not have to do, but do not necessarily have to do the things you do, you can delegate others to do, you are only responsible for overseeing its completion.

What can give me the highest return.

People should focus their time and energy on the things that give them the highest reward, that is, what I do better than others. In this regard, let's use the Baleto (80/20) Law to guide ourselves: People should spend 80% of their time doing the things that bring the highest returns, and 20% of the time to do other things, so the use of time is the most strategic vision.

--What gives me the greatest sense of satisfaction.

Some people think that the things that bring the highest rewards will certainly give you the greatest satisfaction. But this is not the case in any situation. No matter what your status, you need to spend part of your time doing things that will bring you satisfaction and happiness. This way you will always keep your life warm because your life is interesting.

When you figure out these four questions, what is important and what is urgent is a distinction. So the next step is to start acting on their priorities. Just stick to it and you will find that you are slowly approaching the point of success in life.

List the three most important things in one day. The best way to find the most important task is to streamline the three most important things of your day. Ask yourself: "If I can only do three things in one day, what will make me feel most fulfilled." ”

Focus on creating value. The easiest way for me to measure whether my job is important or urgent is to ask myself how much value I will create for myself or others. I know that going to the gym, writing articles and having a quality life with my wife is a longer term influence than filing, checking my site stats every 30 minutes, and playing Russian Rubik's Cube. Ask yourself: "How much value will it create for me and others?" ”

Important things in the first place. I have found that the best way for me to accomplish the most important things is to start at once in the morning. When I spend my time on urgent but unimportant things, I always finish one thing and then rush to save a fire. Also, when I do important things later in the day, it's always easy to be distracted and disturbed. At the beginning of the day to finish my most important things, to make sure that when the afternoon arrives, be busy work, I still can at the end of the day feel that I have done what I want to do.

A clear plan. It's about what you're most important about, but here we are talking about our long-term planning. If you cannot measure it, you will not be able to achieve it. Set a plan and see objectively what you will look like in the next 5, 10, or 20 years. It can also include what you feel when you reach those goals, what it looks like, sounds, smells, and tastes. When we have a clear plan for the future that we want, we will be more likely to focus on our own affairs rather than answer the next email or voicemail. Think about the work you're doing to get yourself closer to your dreams, or not to bring any difference tomorrow or next week.

When we do the above mentioned planning, priorities, importance, long-term thinking and focus on creating value, it is natural that we will become more efficient. We will also use a more meaningful way of life to satisfy our desire to hold our own lives, and sometimes just to raise our awareness is enough to focus on the important things. When we spend most of our time doing what is most important to us, we will create valuable wealth for ourselves and others.

Think for a longer term. Another great way to measure the importance of what you're doing is to consider how long it will work. Cleaning up my inbox will be shorter than writing an article that people can read for many years, and going to the gym and eating a healthy breakfast is more useful than a hurried drink of Grande soy latte. Ask yourself: "Will it make a difference in the next week, one months or a year?" Five years.    A Important and urgent

1. What is.

The agreement with important customers, the impact of corporate morale of the sudden incident, illness treatment.

2. How to do it.    Two Important but not urgent

1. What is.

Learn foreign languages, do exercise, and even socialize

Make development plan, investigation and investigation

2. How to find.

3. How to do it.

Three Urgent, but not important.

1. What is.

Reception of uninvited guests

Processing of certain letters, documents and telephones

The presence of certain meetings

2. How to do it.

Four Not urgent and not important

1. What is.

Some chores to do but not to do, some unnecessary socializing.

2. How to do it.

[This paragraph is extracted from other sources: for example, it is important to exercise and keep healthy, while a doctor is an urgent matter. If you do not exercise to keep healthy, you will often worry about the pain. For example, fire prevention is an important thing, and fire is an urgent matter, if you do not pay attention to fire, we must often fire. Looking for a job is also the case, think about what you want to be important things, looking for a job is an urgent matter, if you do not want to be good, will often have to look for work. Often urgent things give people a greater pressure, forcing people to do, relatively important things instead of so much pressure, most people do things are pressure-oriented, under pressure, always feel that the first thing to do urgent things, the result is always fire everywhere, never stop time. ]

Urgent, important

Not urgent, important

Urgent, not important

Some of the necessary and unimportant meetings, activities

A (gravel type of business)

B (Stone-type affairs)

C (Fine sand type of business)

D (water type Business)

Crisis

Explore new opportunities

Reception of uninvited guests

Some chores to do but not to do.

The urgent question

Planning

Processing of certain letters, documents and telephones

Some unnecessary socializing.

The plan with the term pressure

Improve capacity

The presence of certain meetings

Building partnerships

Nip

Planning, team building, strategic research and analysis, networking with key customers, partners, and communication and coordination above

Everyone in the post is doing something "important" to him, so their recognition of the job and their interest in the job will improve.

Everyone in the post is doing something "important" to him, so their recognition of the job and their interest in the job will improve.

Not to let "important" occupy all the time, people always need to rest, pressure is also need to alleviate, normal interpersonal or need, or that sentence Einstein's words

Time management: Importance and urgency--boulder, gravel, sand and water and bucket bis

Zhuge Liang said: "The biggest capacity of this bucket symbolizes the maximum amount of work a person has to do over a period of time." Gravel symbolizes important and urgent affairs, the stone symbolizes important but not urgent affairs, the fine sand symbolizes urgent, but unimportant matters, water symbolizes neither important nor urgent affairs. He said, drawing a business classification table for Liu Bei to see.

"What kind of business do you usually have to deal with?" "Zhuge Liang asked. Liu Bei did not hesitate to answer: "Of course, Class A." Zhuge Liang continued: "So, what about class B?" Liu Bei said: "I also know that Class B is very important, but there is no time to consider"

Zhuge Liang asked: "is not like this." "He filled the bucket with gravel, and then the stone didn't fit."

"It is so. Liu Bei nodded.

Zhuge Liang asked again, "if there is another way of pretending." He put one by one stones into the bucket. When there was no longer a stone in the bucket, he stopped and asked, "Is there anything more in the bucket now?" ”

Is Liu Bei replied.

"Really?" said the other. "Zhuge Liang asked. Then he grabbed a piece of gravel and put it on the surface of the iron bucket that had been filled with stones, then shook slowly, then grabbed a piece of gravel ... In a short while, the bucket of gravel was all packed into the bucket. "Now the bucket is not going to fit anything anymore." "Zhuge Liang asked again.

"Also ... Yes, you can. "With the last experience, Liu Bei became cautious.

"Yes!" Zhuge Liang said, while the sand slowly poured on the surface of the bucket. He slowly shook the bucket. About half a minute later, the surface of the bucket could not see the fine sand.

Zhuge Liang once again said: "Now the bucket is full." ”

"Also ... No. Liu Bei replied, but in his heart there is no bottom.

"Yes!" Zhuge Liang said excitedly, while slowly pouring water into the bucket. The water in the jug was finished, Zhuge Liang looked up and smiled and asked, "What does this experiment say?" ”

Inspiration like lightning from Liu Bei's mind, he said in amazement: "I understand, this is what you call classification processing, priority solution." ”

To You are very smart. Zhuge Liang paused and said: "This experiment tells us: if the bucket is already filled with gravel, sand and water, then you never have the chance to put the stones in the bucket." However, if you first put the stones into the bucket, there will be a lot of your unexpected space to install the rest of the things. Therefore, efficient time management requires you to know what rocks are. What is gravel, sand and water. And always put the stones in the first place. ”

"But," Liu Bei is still a little puzzled, "these four kinds of classification how to affect the result?" , Zhuge Liang said: "People who are busy dealing with gravel affairs all the time have a sense of pressure, always dealing with the crisis, cleaning up the mess, so it appears to be exhausted." People with a particular emphasis on sand are often short of self-control, serious short-term behavior, like rhetoric, and human relationships are floated. People with a particular emphasis on water are totally irresponsible, and I am afraid it is difficult for them to live on their own. ”

Liu Bei continues to ask: "will not because of the heavy stone and delay the gravel, because the bang is urgent!"

"Does the body know how the gravel came from?" It was broken by a stone. "Zhuge Liang Laughs," The man who has a particular emphasis on stone will have very little gravel. A man with a heavy emphasis on gravel will keep his gravel flowing. ”

Liu Bei nodded thoughtfully.

Zhuge Liang continued: "Only those with a particular emphasis on stone matters are really efficient people, he is good at the situation, can grasp the crux of the problem, anxious to be quick, decisive and preventive." While there are times of immediate urgency, it can be managed to minimise it. Therefore, this kind of person appears to have the foresight, has the ideal, defends the discipline, the self-control is strong, the life balance has the regularity, moreover can become the big event. ”

This is like a small story: The philosopher saw a farmer chopping a tree, each axe can only cut off a small piece of bark, because his ax is too blunt. So the philosopher asked him: "Why don't you sharpen your axe and chop it?" The farmer replied, "I have no time to grind an axe." "We may all laugh at the farmer silly, do not know to do this efficiency will improve, but in fact, in real life we are not often in making the same mistake."