What does the PMO look like eventually? (2)

PMO What does it look like? (2)

Next, continue to talk about what the PMO will look like.

To function, 8 typical duties

1 Monitoring, identification and presentation

Project processing units from the point of view must be monitored and identified. Each project in the critical period of its development is not the same as scheduled, whether there are key experts to assess the key node, to ensure that the project with the direction we expected, these originals are the project processing units need to do the work.

I myself also when the project manager life, and some time to do the project to forget in the process to assess the direction of the project is right. When the project manager or project leader is usually a very enthusiastic group of people, there are enthusiastic people will be very brief continuous forward, when rushed to a certain degree of time to forget in the process to see their direction after all, it is possible to finally find a lot of things are now done wrong. In order to avoid this situation, it is necessary for the project to be differentiated by time, assuming that the center does not have a control point by the time period. It is difficult to know whether the project is the same as hope.

But this thing assumes that the project manager's own control does not necessarily work well, the best is the project handling units to bear such a person, always prompt us to see you every other time the development of this project deviated from No, is not with the predetermined direction, this project process is not some doubt is now you can not be negligent, The original project handling units are to be evaluated from a monitoring point of view.

2 risks, questions and changes

Many of the project changes are difficult to control, because the project change processing is not the project team can control it, the project change processing has always been the organization and the company to deal with the consistent.

For example, I did a project, the need to change this project is because he felt that the assumption of change is very useful, perhaps he has some need is also very important, a lot of time the project manager direct rejection is not able to refuse, because you will be complained of a refusal. So a lot of time this is necessary to have a suitable group of people standing in the company's perspective to identify, according to the project's policy and capital investment, should not be changed after all. This time will find that change control is not by a self can manage, nor rely on a few of their own, it is necessary to rely on mechanisms, so a lot of time a project it is not allowed to change, perhaps it is not suitable for changes, more is based on the company's pleading it can not be changed, can not say that according to a certain of their own disagree Because that would attack a lot of hostility.

Therefore, the change processing, the question processing, the risk management is necessary to constitute the company level processing mechanism in the company actually has perhaps put these things up, this responsibility falls in what position? The original was landed on the project handling unit. Project handling units are active use to establish these related mechanisms, change control, risk control, the responsibility of the question control can not be dependent on the project manager himself, or the project leader or project team consciously, this is not realistic, it is necessary to become a company's overall appeal, it becomes a principle into the process.

3 Information processing, equipment processing, asset handling

In the company there will be a more visible phenomenon, the project's process assets, projects have a lot of experience, the project process is composed of some good best practice and documentation is usually only the project team of their own people know, other project team is difficult to know. This original was due to the fact that there was no mechanism for sharing between projects and projects, and that many companies did not have a mechanism for the asset heap of such project processes.

The PMP knowledge system of the United States PMI believes that all key activities must have an asset called the organizational process, the original is to see if we have some successful experience of the best internship, so can end our standing in the arm of the predecessors to expand the project, do not start from scratch. But the question is that in our national organization process assets are a very rare thing to see, basically a lot of people's success experience will be in their own mind. In the functional processing inside a little bit, is because the function of the leadership will promote the operation, a lot of time at the project level this is more difficult, a lot of project team above no functional leadership to pay attention to this job, many project level of the best internship and process assets are not. It means that every project leader and project team they do is like a brand new project, but the original may have been done many times by the people in front of them, but they are starting from scratch.

The organizational process assets of the company's projects include document processing, equipment processing, sharing of information, and these responsibilities fall on the project handling units, and usually we see that there is really no project handling unit or something like one of our own to push the matter, and that the various assets of this project level are difficult to preserve, It is difficult to form an experience or other way of sharing with us.

4 Financial processing

This responsibility uses a word is finance, English translation come called Finance, the back is said in the project implementation process after all the money of this project should be how to spend talent to ensure that the project's income is maximized, this thing original also need a set of mechanism.

The original company to do project processing usually have several levels, the initial level in the company first to do is the calculation of processing , of course, our country has a lot of capital-type companies, some of the company is not particularly short of money, which is not particularly short of money companies it has a characteristic is to do the project calculation processing is not, When you want to do a project to do, the money spent a little less, from the initial step of the nuclear as much is no plan, this is some of our country is now the most money-free companies.

It is even more than just mentioned that some companies, project processing a little bit more to achieve cost management . The primary treatment for computational processing is the project to be done in the next year. I have to do a calculation first, at least let the finance some know how much to spend; the next year I will spend money is necessary to be with the calculation of the money is together, this is called computational processing, this is the preliminary level. Cost management is to say that we not only want to ensure that the calculation together, because the calculation is just not together, the calculation is the accuracy of grasping, the cost of processing it to consider is the calculation of the project cost and calculation is not the minimum money, this time we have to consider from the angle of saving money, The question of how to deal with the cost is what money should be spent in the project. This original is the second level in the project to do with the financial related processing, this time there will be some assessment and assessment, in this project which money spent in science unscientific, reasonable unreasonable, there is not a very good way to spend less money, the calculation of how this amount is calculated, The calculation process is not really a large water, this is the cost of treatment.

Cost processing and then the time we call financial processing , financial processing to pay attention to input-output ratio, it is not only pay attention to how much money, but also my project income to make how much money. This time each project evaluation criteria will become project managers and project leaders in every period of constant attention, according to the project period of revenue and speculation on the cost of investment, consider the cost of the project, is not worth doing.

Assuming that we want to move the project up to the input-output ratio, the original is a very financial one, so no financial involvement is likely to happen. At this point usually the company it will do with the financial some together to each project to do a similar to the brief financial statements, made template, so the project manager, project leader and related people just according to the Project Financial report template fill in the relevant information, it automatically can generate input-output ratio of the value out, A lot of time this table assumes that there is no information system of cent, usually after Excel attack a brief financial statement, the project manager has the opportunity to take this report constantly to assess their own projects ultimately yield output than is not excellent. Suppose there is no project processing unit to finance some and project team to promote together to form the financial statements of the project, the original will not be completed.

The original project handling unit was also very useful in the process of project implementation, and we found that many of the elements in the company's projects were not controlled because no one was standing in the perspective of the project handling unit to assist these projects to bear the responsibilities of the original company.

Project Processing Unit planning function, the above mentioned four responsibilities are very important, and other business (including supply chain processing), quality assurance, transition processing, the secretariat of the four responsibilities, here first not to open the narrative.

What does the PMO look like eventually? (2)