Word software application skills required by financial staff

Word is one of the most common office software for financial staff, and some of the following word skills related to financial work should be helpful.

First, the use of "edit-paste-selective" function to facilitate the editing of copied text data

We sometimes copy the relevant selection in the relevant software interface and use "paste" in Word, which often copies the original format. If you copy several columns of text or data in Excel, when you paste in Word, the table format is copied instead of plain text, and when you browse the page with a "paste" in Word, you copy the page form so that you can't edit the text. If you use the "edit"-"paste-free"-"unformatted text", then all the problems can be solved, the copy is in plain text format, you can copy over the text independently edited.

Second, do not switch transmission mode, quickly enter the decimal point in the number

Audit staff at the end of the site audit work, when compiling the audit report, you need to enter a large number of audit data, if you are using the Wubi font or pinyin input method when you install Office, will be in the number of decimal points in Chinese and English input method between the adjustment and trouble (using Chen Bridge Wubi will not appear these problems, It automatically modifies the period between the data to a decimal point after entering data and then data. However, by using AutoCorrect in the Word tool, you can resolve this issue once and for all. Methods: Open the Tools-AutoCorrect-AutoCorrect, and replace with Replace with the "..." in "." "、"." (decimal point), click "OK", return to the word input interface, enter two after the input data. "And then enter the data and see." Does it turn into a decimal point "." This method will allow you to enter a decimal point is more than one "." , but it's much easier to adjust the input method than if you need to enter a decimal point in each input data. In this way, you can quickly enter the decimal point in the number by using the same input method in Excel. This method can be used for serial number corrections in text materials, if "1" is changed to "⒈", the correction of "0" in the year, if "200" is changed to "200", and the correction of "brackets" in the official document year, if "(" "(") "(").

Third, use version information skillfully, save all the changes before and after the original face of the document

We in the preparation of audit reports and other text materials, need to go through the main trial, group leader and so on many times, word in the "revision" provided some features, but can not keep every modified record, but in order to ensure the authenticity of electronic documents before and after the modification, Auditors sometimes need to save a file after each modification and also indicate when and who changed it, but it is a very troublesome thing. The "version" feature in Word solves all of the above problems, saves all changes with a Word file, and retains the original appearance of all modified files. Once you have built a Word file, first select "File"-"Version"-"Save Now", enter a document contributor, file time, and other items that need to be described, open the document after the reviewer has modified--"version"--"Save Now", and then enter the document to modify the reviewer, Modify the time and other things need to be described, and then file processing, and finally save the file, so that a complete and comprehensive reflection of an audit report or other documents of the revision, validation and other electronic documents are concentrated in an electronic document, you can open to see all the changes before and after.

Four, solve the Windows xp/2000 environment in Word imitation, italics _gb2312, etc. third font display fuzzy method

The current auditor in the use of laptops or LCD screen when the operating system is more than Windows xp/2000, in this environment, open Word using the National standard document font imitation, italics _gb2312 third, the computer display may appear the text has sharp edges blurred, very annoying. Sometimes auditors think that the computer is intrinsic or want to adjust and do not know where to start, so that the input time is a long dizziness. In fact, the solution is simple, whether it's in Windows XP or in Windows2000, you open the desktop, right-click the mouse, appear menu, choose "Properties"-"appearance"-"effect"-the "smooth font edge" before the check out, and then click "Apply"-"OK", the problem solved , and see if the effect is different?

Five, the magical "ctrl+z", cancels the automatic item number

If you do not change the word default settings, enter: "First, basic situation," and then change the line, the system automatically changes its behavior into a project AutoNumber, and adds the words "two," on the next row. If you press BACKSPACE, you can delete the item number in the second row and not eliminate the item numbering in the first row, which means that the "one" in the first row has become the item number, not optional, after we continue to enter text, word "Automatic item number" Will directly affect the layout of the document effect. How to remove, use "ctrl+z" can play a role. We enter "one, the basic situation" after knocking back, conveniently click "Ctrl+z", everything OK, the first line or the original appearance, nothing changed. The reason for this is that there is an AutoCorrect feature in the word system, and you can automatically correct what you type by following some conventions. For example, we enter "1, the actual application of the computer" and hit the return, the system automatically made two actions, one is to switch to the next line, and the second is automatically the two lines into the form of automatic numbering. The role of "Ctrl+z" is to undo the previous action and revert to a previous step. We pressed the "ctrl+z" and just canceled the second action, the system does only one action, but does not do the automatic numbering, therefore in the later action, the system no longer uses the automatic numbering function "AutoCorrect" (That is, "AutoCorrect" is the automatic numbering form), you may prepare the paragraph title number according to your need.

Six, with "table--header row Repeat" function, to achieve on each page can print row headings, and do automatically full page display

It's hard to make text in Word when you print a row heading repeatedly on each page, if you use Table function, the last page is how many rows to hit, there is no title, can not achieve full page printing. If you use the word "table--header row Repeat", you can achieve this function. Methods: Copy the Excel table to Word with the paste feature, and then select the section that you want to set as the header row, and click on "Table"--"repeat header row" to complete. Try to enter data or text in a continuous space outside the header line, and then change the line to the second page, is it automatic full page display? This function in the processing of the final accounts of the audit table, you need to be in the Word table for continuous entry needs to have a text title on each page to display, while the second page needs full page when it works.