Word software application skills required by financial staff

Word is one of the most common office software for financial staff, and some of the following word skills related to financial work should be helpful.





One, the use of "edit-paste-selective" function to facilitate the editing of copied text data



we sometimes copy a selection in the relevant software interface, and then use "paste" in Word, which often copies the original format. If you copy several columns of text or data in Excel, when you paste in Word, the table format is copied instead of plain text, and when you browse the page with a "paste" in Word, you copy the page form so that you can't edit the text. If you use the "edit"-"paste-free"-"unformatted text", then all the problems can be solved, the copy is in plain text format, you can copy over the text independently edited.





Two, do not switch mode, quickly enter the decimal point in the number



audit staff at the end of the site audit work, when compiling the audit report, you need to enter a large number of audit data, if you are using the Wubi font or pinyin input method when you install Office, will be in the number of decimal points in Chinese and English input method between the adjustment and trouble (using Chen Bridge Wubi will not appear these problems , it automatically modifies the period between the data to a decimal point after entering data and then data. However, by using AutoCorrect in the Word tool, you can resolve this issue once and for all. Methods: Open the Tools-AutoCorrect-AutoCorrect, and replace with Replace with the "..." in "." "、"." (decimal point), click "OK", return to the word input interface, enter two after the input data. "And then enter the data and see." Does it turn into a decimal point "." This method will allow you to enter a decimal point is more than one "." , but it's much easier to adjust the input method than if you need to enter a decimal point in each input data. In this way, you can quickly enter the decimal point in the number by using the same input method in Excel. This method can be used for serial number corrections in text materials, if "1" is changed to "⒈", the correction of "0" in the year, if "200" is changed to "200", and the correction of "brackets" in the official document year, if "(" "(") "(").





Three, skillfully use version information, save all changes before and after the original face of the document





We in the preparation of audit reports and other text materials, need to go through the main trial, group leader and so on many times, word in the "revision" provided some features, but can not keep every modified records, but in order to ensure the authenticity of electronic documents before and after the modification, Auditors sometimes need to save a file after each modification and also indicate when and who changed it, but it is a very troublesome thing. The "version" feature in Word solves all of the above problems, saves all changes with a Word file, and retains the original appearance of all modified files. Once you have built a Word file, first select "File"-"Version"-"Save Now", enter a document contributor, file time, and other items that need to be described, open the document after the reviewer has modified--"version"--"Save Now", and then enter the document to modify the reviewer, Modify the time and other things need to be described, and then file processing, and finally save the file, so that a complete and comprehensive reflection of an audit report or other documents of the revision, validation and other electronic documents are concentrated in an electronic document, you can open to see all the changes before and after.





Four, solve the Windows xp/2000 environment in Word imitation, italics _gb2312, etc. third font display fuzzy method



current auditors in the use of laptops or LCD screen when the operating system is more than Windows xp/2000, in this environment, open Word using the National standard document font imitation, italics _gb2312 third words, computer display may appear the text has sharp edges blurred image, Very annoying. Sometimes auditors think that the computer is intrinsic or want to adjust and do not know where to start, so that the input time is a long dizziness. In fact, the solution is simple, whether it's in Windows XP or in WINDOWS2000, you open the desktop, right-click the mouse, appear menu, choose "Properties"-"appearance"-"effect"-the "smooth font edge" before the check out, and then click "Apply"-"OK", the problem solved , and see if the effect is different?





Five, magical "Ctrl+z", cancel automatic item number



If you do not change the word default settings, enter: "First, basic situation," and then change the line, the system automatically changes its behavior into a project AutoNumber, and adds the words "two," on the next row. If you press BACKSPACE, you can delete the item number in the second row and not eliminate the item numbering in the first row, which means that the "one" in the first row has become the item number, not optional, after we continue to enter text, word "Automatic item number" Will directly affect the layout of the document effect. How to remove, use "ctrl+z" can play a role. We enter "one, the basic situation" after knocking back, conveniently click "Ctrl+z", everything OK, the first line or the original appearance, nothing changed. The reason for this is that there is an AutoCorrect feature in the word system, and you can automatically correct what you type by following some conventions. For example, we enter "1, the actual application of the computer" and hit the return, the system automatically made two actions, one is to switch to the next line, and the second is automatically the two lines into the form of automatic numbering. The role of "Ctrl+z" is to undo the previous action and revert to a previous step. We pressed the "ctrl+z" and just canceled the second action, the system does only one action, but does not do the automatic numbering, therefore in the later action, the system no longer uses the automatic numbering function "AutoCorrect" (That is, "AutoCorrect" is the automatic numbering form), you may prepare the paragraph title number according to your need.





Six, the "table--header row Repeat" function, to achieve on each page can print row headers, and do automatically full page display



in Word when the text layout is difficult to achieve each page repeatedly printed a row of headings, if the use of table function, set bad, the last page is how many rows dozen lines, there is no title, can not achieve full page printing. If you use the word "table--header row Repeat", you can achieve this function. Methods: Copy the Excel table to Word with the paste feature, and then select the section that you want to set as the header row, and click on "Table"--"repeat header row" to complete. Try to enter data or text in a continuous space outside the header line, and then change the line to the second page, is it automatic full page display? This function in the processing of the final accounts of the audit table, you need to be in the Word table for continuous entry needs to have a text title on each page to display, while the second page needs full page when it works.





Seven, skillfully use the "replace" feature to remove extra blank lines from Word documents



There are times when you need to remove many empty lines in a Word document (for example, from a Web site to a copy of a text-only version of a legal document), and a line of deletion takes time and effort, so we can easily fix it with the "Replace" feature (it's convenient to remove empty in WPS)





opens edit-replace and positions the cursor in the Find what input box. Click the Advanced button, select paragraph mark (p) in special characters two times, display "^p^p" in the input box, and insert a paragraph mark (p) in the Replace with input box ( A "^p"), and then press the Replace All button. This extra empty line will be deleted, if you find that there are some not to go away, can repeat it, if it is in the process of copying Web pages will also appear after the paragraph mark some space, then you try to find in the "^p" add a space, plus "^p", replaced by "^p", Then downloading some text material from the internet appears to be too many empty lines so that the high number of lines of the problem will naturally be solved.





at this point if the above method can't go to the empty line, then you need to look carefully at the line break paragraph mark, is the line wrap (the symbol at the end of the page is "?")), or manual wrapping (the symbol displayed at the end of the page is "↓"), and the line in front of it is an automatic line feed. A blank line formed by a manual line break ("shift+ carriage return") in a file is replaced with a "manual wrap (L)" in "special characters" two times, which is replaced with "^l^l" to "^l", which can be removed by a blank line. In short, use the replacement method to delete empty lines, to be flexible to find the content, otherwise you can not change ah.





Eight, use the "Insert-align-page-inside" feature, so that the positive and negative text page number can be printed in the correct position



when printing an audit report or other document that requires positive and negative printing, we will first ⒈⒊⒌⒎⒐ page number first in the right, the first dozen of these pages, and then to the opposite side of the ⒉⒋⒍⒏⒑ page layout on the left, and then to print, so that after printing the page number on the nature of the map, if the mistake, it will waste paper. However, you use the "Insert-alignment-page-Inside" feature, as long as the print interface to the first ⒈⒊⒌⒎⒐ page, and then the paper in turn to hit the ⒉⒋⒍⒏⒑ page, so that after processing the page number is naturally aligned.





Nine, resolving the first line indent two characters in a text input problem



When you enter text normally you first indent two characters in the first line. You determine in paragraph-indent and spacing-special formatting that you want the first line to indent two characters, "paragraph-indent and spacing-measures" sometimes display centimeters, so you can't exactly calculate how many two words are. How do I handle it? First select the area, then select the font "Arial", and then select "Paragraph"--indentation and spacing--special form-First line indent ", and then select" Measure "will appear indented two characters, click on, you will not have to consider how many centimeters should be indented.





10, the use of image processing tools, clever handling of digital camera forensics materials



We now generally use digital cameras for the collection of raw materials, the concealment of its evidence is better, the problem found in the audit is not finalized, often not for the audit unit to detect (in the past, the original data folding copy easy to find), but its subsequent image processing is not very convenient, It takes a certain amount of time to learn to use ACDSee or photoshp. In fact, Office2000 has a very useful image processing software Microsoft Photo Editor, combined with Word, you can easily handle digital image data. Method: The first step installs the picture software, carries on the safe installation to the Office2000, namely enters in the loading program--"adds or deletes the function"--selects "runs all programs from the computer" in "The Microsoft Office" drop-down menu--"Starts the update", After that, you have installed Microsoft Photo Editor on your machine; the second step opens all the pictures, and then one piece of "trim"--"copy"--opens the Word document--"paste", the third step in Word from the "tools" open in the "picture" format, for each picture's size, Contrast, black and white, etc. adjustment, try to integrate all the attachments of a voucher on a page or several pages, and then the need to be as audit evidence of the picture of the one-time printing, which saves paper, on the other hand, the formation of the audit evidence of electronic documents.





11, the Word file with Excel file, easy to find and collection of audit documents



When we use Word to edit a file, we need to use an Excel file to compile some tabular data, and if the Excel form file such as the audit adjustment questionnaire required for the preparation of the audit report or other reports is consolidated into a word, it is helpful to find, modify and organize the file form information. You don't have to print the word and then go to Excel to find the Excel file for the printed file. Method: The cursor is moved to the end of the word file that you opened, open Insert--object--"created by file", "Browse" to the right of "file name", select the file you want to insert, and then tick the "Show as Icon" on the line. An icon appears in the document, double-click to open the Excel file, note that this file has become a Word file attachment, save the Word file that saved the Excel file. Similarly, some Word files can be loaded in Excel. Consider printing a Word file will be the Excel file icon printed out, you can delete this icon, the Word file printing, and then with "Ctrl+z", undo just the action, you can restore the Excel file icon.





12, use the mail merge function, realizes the batch processing contains the data the text material



we are dealing with letters, notices, inquiries, audit diaries, audit work papers, etc., its format is basically consistent, but the specific content and objects are different, if each one of the input printing, so that the basic similar text format are repeated input, how to use their own data resources, Make this kind of duplication of work into an easy thing, with "mail merge" to solve, mainly using Excel data, in Word to set the location you need to enter, can be automatically generated, specific methods can be used in Word Help file learning.