Outlook Security Settings tab

The Outlook Security Settings tab allows you to configure default settings to apply to all users. You can also apply settings to individual users or to one type of user. The general way to do this is to use a form to create multiple send items: one for the default settings that you want to apply, and for specific settings that are created for each individual user or group of users. When you use Microsoft Exchange Server or Exchange Server 2003, Outlook allows you to specify the Windows Server classification group to specify the settings that you want to apply.

If you are using Exchange 5.5, you must enter each individual mailbox name in the group, with a semicolon split between them and up to 1000 mailboxes. The label diagram is shown in Figure 13-2. Control at the high level is the copy applied to the form. By default, the default security settings option for all users is checked, which means that on this Exchange server, these settings are applied to all Outlook users.

If you want to apply these settings to a subset of users, select the Exception Group security settings option, and then fill in the security group name and member area. The following is an example of how to control in a form:

Figure 13-2 Outlook Security Settings tab provides users with control over how Outlook handles attachments

Level one file extensions and level two file extension control groups let you specify the categories of files that are included in each group. You can add or remove attachment types by using the extension in the appropriate area and saving the project. Unfortunately, there is no provision to view the current level 1 or Level 2 Extensions list.

When you encounter a Level 1 project, the various attachment settings control provides you with the ability to control Outlook behavior.

The Level 1 attachment check box prompts Outlook if you want to display the attachment names in Level 1 to the information box, even though they are not available to users.

When sending an item, the information about Level 1 attachments is not prompted, and when you close a project check box to manage Outlook if you are sending a message containing a prohibited attachment, warn you about level 1 attachments without prompting you.

Allow embedded OLE object In-place activation check box to control whether Outlook allows In-place activation or not. In-place activation actually initiates an inline application that allows the application of menus and toolbars to be visible, and enables the multiple document interface (MDI) framework in an existing application to be active. Because this current application actually gives up control, the embedded object uses an automatic control server, which has a bit of a security risk because by default this is turned off. This operation allows you to open it.

The OLE Package object check box controls whether Outlook displays OLE packaged objects, as well as some minor security risks.

Multiple custom form settings The control group includes some strange features that are not suitable for use in all situations. The available script check boxes in the one-off Outlook Form control individual, unpublished Outlook forms (that is, distributed, such as. oft files, or by using the Send form definition of the Project check box when the item is sent) to run/stop the script. The Save option controls which Outlook item is specified when an external encoding, macro, form, or COM external program attempts to use the Outlook object mode to perform a form's custom action or access a form-controlled property. You have the following three options:

Prompts the user for action, and lets Outlook display a dialog box that prompts the user for permission to access.

Automatically confirm options, assigning Outlook to allow access without warning prompts.

Automatic veto option, assigning Outlook to reject all requests without prompting.