Word usage tips

Word is one of the most commonly used office software. It is also the most commonly used tool by many friends at work. Today we have collected some good word skills, hoping to help you provide efficiency and convenience ......

Replace text with image

Copy the image to the clipboard first, then open the replace dialog box, and enter the text to be replaced in the "search content" box, enter "^ C" in the "Replace with" box (Note: The input must be a half-width character, and C must be in lower case). Click "replace. Note: "^ C" means that the wordxp command replaces the content in the "search content" box with the content in the clipboard. Based on this principle, "^ C" can also replace any visible content including carriage returns that can be copied to the clipboard, or even an Excel table.

3. Remove the line in the header.

1. In the header, set "NONE" for the table and border in "format"-"border and shading" and apply it to "paragraph"
2. Just set the border color to white (in fact, it is not deleted, but it does not seem to have been deleted)
3. Change "Header" to "body" in the "style" column.-strongly recommended!
There will be more -- (two horizontal bars) This is what the user does not want to see, and another step is required to delete --
Solution: Add a space before the quotation marks to solve the problem.
Shortcut for inserting Date and Time

Alt + Shift + D: current date
Alt + Shift + T: Current Time
Bulk conversion of full-width characters to half-width characters

Select All. Then, select "format"> "Change case". In the dialog box, select "half width" and click OK.

Introduction to word startup parameters

Click the "Start> Run" command, and enter the path and parameters of the word to run the command, for example, "C: \ Program Files \ Microsoft Office \ office 10 \ winword. EXE/N ", these common parameters and functions are as follows:
/N: no new file is created after the word is started.
/A: Disable Automatic startup of plug-ins and general templates.
/M: The macro that disables automatic execution.
/W: Start a new word process, which is independent of the running word process.
/C: Start word and call netmeeting.
/Q: the startup screen is not displayed.
In addition, for commonly used parameters, you can right-click the word shortcut icon and add the parameter after the path of the "target" item.

Quickly open the Last edited document

If you want word to automatically open the document you edited last time when it is started, you can use a simple macro command to complete it:
(1) Select the "macro" menu item in the "Tools" menu and click the "Recording new macro" command to open the "Recording macro" dialog box;
(2) In the "Recording macro" dialog box, enter "autoexec" in the "macro name" input box and click "OK ";
(3) Select "file" from the menu, click the first file name displayed in the recently opened file list, and "stop recording ". Save and exit. When you start word again next time, it will automatically load the last document of your work.

Usage of format brush

1. Set the format of text 1.
2. Place the cursor at text 1.
3. Click the format brush button.
4. If other text (Text 2) is selected, text 2 is in the same format as text 1.
If you click double-click in step 1, the format brush can be used infinitely until you click the format brush again (or press the ESC key.

[Practical] Delete the linefeed for online download (such as "break ")

Enter the halfwidth ^ L in the search box (the lowercase L is not the number 1 in English). If no content is entered in the Replace box, click replace all to delete a large number of line breaks.
You can choose to delete recently used file shortcuts under the File menu.
Tools → options → you can delete all the items that can be deleted by changing the number of recently used files to 0. to delete them selectively, press CTRL + ALT +, after the cursor changes to a rough minus sign, click the file, and then click the shortcut you want to delete.

Create a rectangle Selection

The left mouse button can be used to create a selection area, or shift can be used with function keys such as pgup, pgdn, home, end, and arrow. When copying a regular rectangular area, you can hold down the Alt key first, click the left mouse button to select. I usually use this method to delete unnecessary block spaces at the beginning of a segment.

How to quickly change the font to the upper or lower mark

I accidentally discovered this method. I chose the words you want to subscribe to, and then press CTRL in the English state, and then press the +/= Key next to baskspace. As long as you press Ctrl and shift, you can try it.

Split Word tables into two

Position the cursor in a separate table and press Ctrl + Shift + enter. At this time, you will find that an empty row is automatically inserted in the middle of the table, thus achieving the goal of dividing a table into two.

Split words with word

First click "tool/custom/command/break down image", Press and hold the left mouse button to drag it to any position on the toolbar, and then click "insert/picture/art word ", for example, enter the hollow word "heart", select the "heart" to cut, select an image (Windows Metafile) in the selective paste, select the word, and click the "break down image" button in the toolbar, in this way, you can select any stroke in the "heart" to split it.

Quickly delete any number of spaces after a segment

Select the paragraphs, click the center button, and then click the original alignment button. (if the original section is centered, click other alignment Buttons First, click the center button.) are all the spaces missing?

When you open Word to create a new blank document, it appears not an empty document, but a document that I used to create

First, set resource manager to display all files and folders;
Then:
C: \ Documents and Settings \ Administrator \ Application Data \ Microsoft \ templatesfolder to delete all normal.doc files;
Then: OK (XP system)

Quick square Input Method

Enter 2 first, then select again, and press Ctrl + Shift + +.

Selective table input in Word

1. Set the table, select table-View-tool-form-insert drop-down form field
2. input data, complete
3. Click the lock button to protect the lock. after entering the lock, click another key.

Full/half conversion of punctuation marks: Ctrl +.
Full/half conversion of numbers and letters: Shift + Space

Easy to understand the functions of toolbar buttons

Press the "Shift + F1" key, and there is a "?" next to the mouse pointer. To know which button is used, click it with the mouse.

Always insert company information into documents

Company Name, company address, contact number, contact name, QQ number
You can select the content first, and then click tools → automatic correction → enter a tag name (such as "company information") in the replacement box → add → OK, in the future, if you want to use this information in the document, enter the words "company information" (do not quote the quotation marks) and replace it:
Company Name, company address, contact number, contact name, QQ number
Note: Some input methods do not support this function. After you type the tag name, press a space.

Quick Page change method

Double-click the lower right corner of a page, and the cursor will be positioned there. Press enter until the page is changed. Press Ctrl + press enter to insert a new button, separator, select the paging character, and then confirm it !!!

Adjust the table width

When you move the cursor over the right border of the table, you can adjust the size of the table.
Double-click
Adjust the table size based on the table content

Replace Kingsoft

Click tool-language-translation. Enter the words to be searched in the search box on the right and press enter to translate the words. You can switch from English to Chinese or English.
Installation may be required for the first use.

[Alt] keys to precisely locate the ruler

If you often use a horizontal ruler to precisely locate tags, page borders, first-word indentation, and page objects, When you click the ruler to set the page border or label, you can only set it to 1 or 2 characters, but not 1.5 characters! To set a more precise measurement unit (for example, a few percent characters), while holding down the [alt] key, click and move the ruler or border, the ruler uses a number to precisely display the current position as a few percent.

Use NotePad to remove the format

What is copied on a webpage is often made of a grid. If it is directly pasted in a word, It will be messy. Paste it to notepad first, and then paste it to word to remove the grid and other formats. Then select clear format for all, and then cancel center to cancel all formats. You can directly perform the following operations in word: (menu) Editing/selective pasting ...... /Unformatted text/OK. This saves a lot of trouble.

Quickly convert a document to an image

Save the document to be converted and exit. For example, save it on the desktop.
Create a new file and cast the document you want to convert to on the page.

[Practical] restore the default office settings

For example, you may accidentally mess up the word settings (such as deleting the menu bar ).
Search for normal. Dot and delete it directly.
The default value is restored when word is started next time.

Let word paste only the text on the webpage and automatically remove the image and Layout

Method 1: select the desired webpage content and press Ctrl + C to copy it. Open the word and select Edit> paste ", in the displayed dialog box, select "unformatted text ".
Method 2: select the required webpage content and press Ctrl + C to copy it. Open notepad and other plain text editing tools, press Ctrl + V to paste the content to these text editors, and then copy and paste the content to word.

CTRL + ALT + f you can enter a footer

This should be helpful for friends who often write papers.

Converts an Arabic number to a Chinese number or serial number.

1. Enter an Arabic number (such as 1234), select all, and click "insert/number type (1, 2 ......) /OK ", that is, to change to an upper-case number (for example, the number of accounts), accounting friends are very suitable.
2. Others such as one thousand two hundred and thirty-four, a, B ......, Child, ugly ......, For the conversion of Roman numerals, refer to the above method.

[Practical] common shortcut keys in Word

"Font" dialog box Ctrl + d
Select the font box Ctrl + Shift + F in the box Toolbar
Bold Ctrl + B
Tilt Ctrl + I
Underline Ctrl + u
"Superscript" effect Ctrl + Shift + =
"Subscript" effect Ctrl + =
"Close" command Ctrl + W

Word shortcut list

Serial number shortcut key Ctrl + meaning
1 ............ Z ............ Undo
2 ............ A ............ Select All
3 ............ X ............ Cut
4 ............ C ............ Copy
5 ............ V ............ Paste
6 ............ S ............ Save
7 ............ B ............ Bold
8 ............ Q ............ Left aligned
9 ............ E ............ Center
10 ............ R ............ Right alignment
11 ......] ...... Zoom in
22 ............ [............ Zoom out
12 ............ N ............ Create document
13 ............ I ............ Font skew
14 ............ W ............ Exit
15 ............ P ............ Print
16 ............ U ............ Underline
17 ............ O ............ Open
18 ............ K ............ Insert a super connection
19 ............ F ............ Search
20 ............ H ............ Replace
21 ............ G ............ Positioning
23... CTRL + ALT + L ...... Number with parentheses
24... CTRL + ALT + .________...
25... Alt + number ......... Location Code Input
26... CTRL + ALT + DEL ......... Shutdown
27... CTRL + ALT + Shift + ?...... & Iquest;
28... CTRL + ALT + Shift + !...... & Iexcl;
29... Alt + Ctrl + e ...............?
30... Alt + Ctrl + r ............... & Reg;
31... Alt + Ctrl + T ...............
32... Alt + Ctrl + ctrl ............ & Copy;
33 ...... CTRL + D ............... Format font
34 ...... CTRL + Shift + = ......... Superscript
35 ...... CTRL + = .................. Subscript
36 ...... CTRL + Shift +> ...... Font Extension

Word double-sided printing skills

Printing materials may be indispensable when we use computers. Word is one of the most commonly used office software. Sometimes we use word to print many pages of documents, out of the format requirements or to save paper, will be printed on both sides.
The common operation method is to select "Print odd page" or "print even page" in the "print" drop-down list box at the bottom of the "print" dialog box to implement dual-sided printing. We set to print the odd page first. After the odd page is printed, re-place the printed paper to the printer. Select "print even page" for this setting and click "OK. In this way, dual-sided printing can be achieved through two print commands.
We can also use another more flexible dual-sided printing method: Open the "print" dialog box, select "manual dual-sided printing ", after confirmation, a "please take out the printed side of the paper and put it back into the paper delivery device, and then press" OK, continue to print the dialog box and start printing the odd page. After hitting it, re-place the previously printed paper to the printer, and press the "OK" button in the dialog box, the word will automatically print even pages, so that only one printing command can be used.
Compared with the two methods, the latter is more convenient than the former.