How to do the acceptance of software project

1. Proactively communicate with customers

(1), must have communication strategy in the project, and how to report the progress of the work, to obtain support? and the middle-level how to continuously confirm the business objectives, and gradually clear? How to achieve consistent and continuous improvement on the project application operation mode? All need to be completed through communication feedback.

The role of communication for executives is to let them know that the project has been moving in accordance with the objectives, the progress of each phase is smooth, the impact of the normal operation of the reason is what, the need for resources to help. More communication with executives, the first advantage is that executives often hear the report to know the progress of the project, can arrange feedback check, See if there is progress in the project, so that once the goals of each stage have been recognized, it would be logical to finally ask the executive to sign the confirmation. To the Executive report skills is concise, real objective, well-reasoned analysis of the problem, put forward the countermeasures and suggestions please their decision.

The middle level is often the main driving force and actual implementation of the project, but also often the most important requirements for specific business needs, they are the most clear of the actual operation of the enterprise, the most specific requirements, And the acceptance of the project without middle-level consent is often not easy to do. Often through the preliminary business research can only have a big, macro understanding of enterprise project objectives, but how to refine and finally implement is not a one step process. Therefore, in the whole project process, both sides of the project team to continuously communicate, especially the middle-level communication , can gradually realize more and more profound, finally reached agreement.

and grass-roots communication mainly embodies the care of the end user, regular active and end-user communication, to eliminate some resentment, so that users can persist, this time often found that many users are really very good to get along with, although the software there are many places to improve, but once they recognize the team, Instead, they are dedicated to helping drive the project.

(2), the current general requirements of each project manager in the project to fill out a detailed monthly project report, reflect the project progress, deviation from the plan, the completion of the project content, input manpower, the current project problems, as well as the estimated progress of the project next month and so on. Report to the department head, Project Management Center, general manager for review .

(3), similar to the development of a monthly report to the customer or even a weekly newspaper, the relevant information to respond to the customer's head, and the relevant high-level. You can send e-mail first, and then call the implementation received and oral brief report, especially the executive level, do not think that the hair is equal to others will go to see, must be To ensure that all aspects of the customer responsible for the progress of the project.

2. Write memos and issue tracking records

(1), in a long project cycle, a lot of work done also do, recognized also recognized, time a long also forget a lot of commitment and agreement, to the acceptance of the time to turn out again, this kind of thing many people may have experienced, Clearly said can not do before the final acceptance of the content is a necessary condition. So in a project to smooth acceptance, be sure to write a memorandum, the usual project in the process of the important stage of the consensus reached in detail to record, in order to inquire.

(2), the project team must write a memorandum in each field work, the memo must indicate the working days of the site, according to the time period to write clear work content, nature and length of time.

For example, training work to write clear training staff name, training content, training hours, training to master the effect;

For example, the installation work to write clearly installed software, number of installed units, whether normal use and so on details.

(3), each MOU to oral exchange of approval before printing the signature to determine the results of the phased work. The next work is carried out on the basis of the agreement between the two parties, guaranteeing that the project will continue to advance on every work, and bind the actions of both parties with a memorandum.

(4), the memorandum standard writing is the first brief report stage work content, must use positive affirmation the text to oneself the former section work or some formulation to give the positive conclusion, thus everybody looked has the confidence.

(5), This work content is often the last stage agreed to solve the content, and in this field work to be resolved content, to consider and the last memorandum agreed work content echo, many people write memos, purely for memo and memo, memorandum three functions, the first is memo, The second is to pay the work, the third is to agree on the follow-up arrangements to promote things to move forward. So write the memo first to say what we agreed on the work, whether this time to complete, the completion of the quality, did not complete what causes, whether included in the next resolution of the content, such a document only system, can also reflect a person throughout the project process of the context, What's the use of writing so many memos?

(6), Conclusion after the memorandum to describe in detail their work details, the details of the better, so that the project team to each other to recognize the job content and quality, and the service workload can have an objective assessment. and when you write a memo and find that you are not communicating effectively or pushing the project, it means that the project is already out of control and should be alerted immediately and take steps to resolve it.

(7), the memorandum finally agreed to the next stage of the work of the two sides, in the follow-up work in strict accordance with the memorandum to design their own work plan, understand the enterprise project team progress, if the enterprise project team to cooperate with problems, in the next memorandum to clearly point out the responsibility of the party, To the user to form a certain pressure, so as to better promote the project to move forward. Some important project objectives or acceptance comments can be written in separate memos, in the final acceptance can be used as a basis. Such a memo a footstep pushes the project toward the goal, each memo has a little bit of progress in the previous phase of work, and the final project acceptance is a matter of the day.

(8), In addition to the implementation of the memorandum, the implementation of personnel best to do a detailed record of the daily work, the implementation of the memorandum personally think that only a work progress is probably described, and may have moisture, Thus need to have a detailed record of daily work for their own or team members to accurately grasp the pulse of the project, timely detection of problems, individuals can always do project review, users can be repeated at any time on record, if there is delay in the project, can also be justified by the section and user response.

3. Carefully prepare a successful report

(1), If the project is ready for acceptance, generally to arrange an acceptance appraisal, this identification may be to ask experts, may be an enterprise internal organization, may also be a few people agree to sign. Therefore, if the acceptance, the final identification of the quality of the work is high.

(2), to prepare a simulation of the environment of the demonstration environment, to have enough real data, to design a set of embodiment of application characteristics of the introduction process, to prepare a set of detailed reporting materials and corresponding PPT.

(3), to ensure that the acceptance of the successful adoption of the General Assembly, in fact, before the acceptance of the Conference will be related to reporting and on-site applications and business leaders have done a report, and have been fully recognized.

Reference material: How to do the acceptance http://www.studyofnet.com/news/955.html of software project

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How to do the acceptance of software project