How to Improve Your Work Efficiency

Are you busy every day, but always busy and reactive? Does it feel a lot of effort, but the boss scolded me? Is there no idle time, but I cannot tell the result when I summarize it?
If you are exhausted, but have nothing to gain, you may not work hard, but fail to master the correct way to improve work efficiency, and inadvertently waste your life.
The following suggestions are not a panacea, but provide some useful reference for you to improve your work efficiency:
1. Divide all work into two categories: "transactional" and "thinking:

There are only two types of jobs: "transactional" jobs do not require your brains. You can follow the familiar process and do not fear interference or interruption; for a "thinking" job, you must concentrate on it in one breath.
For "transactional" jobs, you can handle them in any order as planned; for "thinking" jobs, you must arrange the time carefully, in the case of concentration without interference.
For a "thinking" job, the best way is not to do it in a hurry, but to keep thinking about it in daily work and life: thinking at dinner, thinking at sleep, thinking on the road, thinking on WC. When you wait for a certain amount of time to concentrate on your thinking, you will find that the results will be like spring water, and you will automatically seek help without any effort, all you have to do is record and sort them out!

2. Complete daily work on a regular basis:

You need to do some daily work every day to maintain necessary contact with others, or maintain a good working environment, including checking emails and communicating with colleagues or superiors, browsing the BBS you must visit, cleaning, and so on. These regular jobs are messy and trivial. If you treat them carelessly, they may jump out and harass you at any time, you may not be able to accomplish other tasks with your own mind, or cause immeasurable losses due to your negligence.
The best way to deal with these daily work is to do it at regular intervals: you can concentrate on these tasks at the scheduled time every day, either once or twice, it is usually arranged at the beginning of the morning or afternoon work, and at other times, do not think about it!
Unless there are any special reasons (for example, you are waiting for an emergency email from someone), you are forced not to check your email address outside of the specified time, not to browse BBS, or to report to the leadership, in this way, the efficiency of processing these transactions will be improved, and it will not affect your other major tasks.

3. List the work plans and display the progress in an obvious way:

Remember: work plans are essential! This kind of plan is not to report to someone, nor to put pressure on yourself, but to let you remember what needs to be done, rather than being overwhelmed by invisible and unclear work pressure.
First, list the plans for this week at the beginning of each week. The content of the plan is what we are going to do this week, unless it is a task with strict time constraints (for example, we must submit the product documentation to the customer on Wednesday). Otherwise, the weekly plan does not need to set the time for each task to be prepared, nor does it need to detail the task content. You only need some tips so that you do not forget the work you want to do this week;
Then, we will list the schedules every morning, select what we want to do for the day from the weekly plan, and arrange the specific time for completion. We will list all the calls and the content of each call. This schedule should be around you at any time, and you can see it with an eye up. It is like a loyal assistant who will tell you what to do next!
Finally, you must summarize the work plan. Many people think about the work summary very complicated, as if they need to carefully write the completion of all the completed tasks and the unfinished reasons for the unfinished tasks. This is a big misunderstanding !! In fact, the work summary is ongoing at any time, and the method is extremely simple: Use a rough script to overwrite what you have done from the weekly plan and the daily schedule !! The other conclusion is that we have completed the daily and weekly schedules in a simple way: copy the unfinished work of the current day or the week to the plan of the next day or the next week!
You must understand that the fundamental purpose of making a plan is not to put any pressure on you, but to give you an orderly and prepared work arrangement. Therefore, remember these tasks and arrange them as soon as possible! At the same time, the work plan will also bring you confidence and a sense of accomplishment: when a person sees a pile of tasks in front of him, it symbolizes that these enemies are conquered and wiped out, it's like a soldier seeing the addition of Venus on his shoulder, how fast it is!

4. Arrange backup tasks that can be performed at any time, so as not to waste your time

We often encounter a situation where we need to open or download the content of a website, but the network connection speed is slow as a crawler; there is still half an hour of free time before the scheduled appointment; wait anxiously for someone or something, but do not know when it will arrive; in a bad mood or in a low mood, do not want to do any work that requires effort; all tasks have been completed, but the end time has not yet arrived.
In general, when people encounter these situations, they will take two methods to treat them: Waiting for nothing, or taking up a job at will. Waiting for nothing is the best way to commit suicide, because your life will keep passing away when you are enlightened. The most likely result of a job is that your work efficiency is extremely low, when the blank period is over, you must give up the unfinished work and start again next time.
The best way to deal with such blank time is to prepare a backup task in advance, and use this time to do (not complete) It! This standby task requires the following features: it does not require a lot of mental power to think; it can start at any time, it can be interrupted at any time, and it can be continued next time; there is no time pressure, you don't have to finish it at a certain time; it can bring you some fun. Such jobs include browsing newspapers, magazines, reading useful but non-Professional Books, viewing online news, and visiting websites of interest, beautify the work you have completed (such as organizing documents, modifying the drawing design), organizing documents, and cutting the customer list into small pieces.
If you have arranged such a task, you can not only make full use of the remaining blank time, but also have an amazing harvest: neat and beautiful file cabinets, valuable news or articles, or reading all Balzac's novels within one year!

5. Do not hesitate or wait and act immediately;

This article is an important supplement to the above four items: Do not hesitate and wait, and act immediately. No job will automatically disappear because you leave it, and no worries will disappear because you don't think about it. You have no choice but to face and meet any challenges.

 

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