How to use Word to write a good paper

Now you're mostly using Microsoft Word to edit your paper. If you don't have the power to make a lot of word, you may often have to worry about changing the format when writing and editing a long, scientific paper. Here I summarize my previous experience and lessons learned from word in order to make a point.

A paper should include two levels of meaning: content and performance, content refers to the author used to express their thoughts of the text, pictures, tables, formulas and the entire article chapter paragraph structure, performance refers to the paper page size, margin, a variety of fonts, font size and so on. The same content can have different performance, such as an article in different publishing houses will have different performance, and different content can use the same performance, such as a journal published in all the articles are the same performance. The relationship between the two is self-evident.

The author thinks, the editor of "performance" of the thesis is a very time-consuming and laborious work. If before writing a paper, do all aspects of preparation, and according to certain rules to write and arrange, will have a multiplier effect; otherwise, it will bring you endless pain. According to my own case, I would like to offer you the following suggestions for your reference.

Use good style.

To write a paper, be sure to use the style, in addition to Word originally provided the title, body and other styles, you can customize the style. If you find yourself using selected text and formatting in a format bar, be sure to think about whether the same format is needed elsewhere, and if so, it's best to define a style. For the same typesetting performance content must adhere to the unified style, this can greatly reduce the workload and error opportunities. If you want to make adjustments to the layout format (document performance), simply change the associated style at once. Another benefit of using styles is that Word can automatically generate various catalogs and indexes.

Under normal circumstances, regardless of the writing of academic papers or dissertations, the corresponding magazine or degree-awarding agencies will, according to their specific requirements, to the author of a clear format requirements. For example, ask for song body, small four, line spacing 17 points and so on. In this way, the writer can set the style before writing the paper, so it will be very convenient to write the paper.

Use a cross-reference to set the number.

Be sure not to knock the number, recommend the use of cross-references, or manually entered the number is likely to give you the article changes to bring endless trouble. The number of headings can be achieved by setting the heading style, and the number of tables and graphs is done by setting the number of captions. When writing the words "see chapter X, as shown in Figure X", do not knock the numbers yourself, use cross-references. When you do this, all the numbers and references are automatically updated when you insert or delete new content, without human maintenance. And you can automatically generate diagrams, table directories.

aligned.

Be sure not to use a manual space to achieve the purpose of alignment. Only English words will have spaces, Chinese documents have no spaces. All alignment should take advantage of rulers, tab stops, alignment, and indentation of paragraphs. If you find yourself playing a space manually, be cautious and think about whether you can avoid it by other means. In the same vein, you must not adjust the spacing of the paragraphs by knocking in the carriage.

Drawing tips.

The paper will use a lot of charts, I strongly recommend that paper writers to distinguish between the graphics and tables in the paper, the table can be written using the tools provided by word, very simple, here is no longer to repeat. Block diagram and flowchart editing, I strongly recommend using Microsoft Office Visio profes sional 2003, which is bound in Office 2003. If you can't tolerate the speed with which Visio objects are copied to Word, you can also try Smarddraw, which is no less powerful than Visio, and it's a lot faster to use than Visio.

Edit a mathematical formula

In the paper to edit the mathematical formula, personal advice to use MathType5.0, in fact, word integration of the formula Editor is its version 3.0. After you install MathType, Word adds a menu item, which features a clear glance. It is recommended that you use the automatic numbering and referencing features of MathType so that you have a good alignment effect, and you can automatically update the number. A common problem with inserting formulas in the body of Word is to make the top and bottom spacing large and unattractive, which can be fixed by fixing the line spacing. But to remind paper writers, if you have MathType5.0 installed on your computer, the formula is written very quickly and takes up a small amount of CPU. But when you're ready to print your paper, remember to look for a MathType5.0 computer to print, otherwise our formula "went missing".

Editing and management of reference documents

If you're writing a paper and you're thinking about sorting through the references, it's too late, but it's better to sort it out than when the paper is on the reference page. Should form to read the article at the same time to organize the habit of reference literature. Manual collation of the reference is painful and prone to error. Word does not provide the ability to manage references, and the method of inserting endnotes is not authentic.

I recommend using reference Manager, which is very well integrated with Word and provides the functionality of write-as-reference (Cite-while-write, CWYW-short). All you have to do is enter information like a form, such as the article name, author, year and so on in the article need to cite the reference of the square insertion mark, it will generate a very beautiful and professional reference list for you, and the reference number of references are automatically generated and updated. In addition to keeping the format consistent, standard, and reduce the chance of error, but also to avoid the body of reference references and references to the list of mismatches. And in the long run, this input of reference information can be reused in the future, so that once and for all.

Using section breaks

If you want to get a different header, footer, and page number format in a document, you can insert a section break and set a different format for each section.

Working with sub-documents

The degree thesis should be at least dozens of pages, and include a large number of pictures, formulas, tables, relatively large. If all content is stored in a file, it will take a long time to open, save, and close, and not be insured. It is recommended that each chapter of the paper be saved to a subdocument, while the style is set in the master document. So each file small, editing speed, and even if the document is damaged, there is only one chapter of the loss, not the whole army destroyed. It is recommended that you first build a master document, create a subdocument from a master document, and feel better than writing a subdocument before inserting it into a master document.

Save and make more backups in time

Set automatic save, and a ctrl+s.

Not only is word unreliable, Windows is unreliable, and every day's work is backed up. Word provides versioning to save versions of a document in one file, but after saving a few versions, the file is so big, and all the versions are gone when a file is corrupted, and personal feeling is not practical. It's still a lot of backup. Also, note that the inserted pictures, and formulas are best saved separately to the file to do another backup. Otherwise, the day when the document was found that their hard-earned editing pictures and formulas have become a big red fork, crying is too late.

Outline view and Document Map

Using outline view to write an outline of an article, it is convenient to adjust chapter order.