How WPS improves the efficiency of article modification

Nowadays, more and more people are 耍笔杆, and more and more people are knocking on the keyboard. With the computer to write things can not be separated from the changes, modify their own articles, modify other people's articles, many people modify the same article ... This will involve a lot of problems affecting efficiency. The following describes the use of classic text editing software emeditor and domestic Office software WPS, to improve the efficiency of the article modified three kinds of advanced techniques.

1. Solving the problem of content substitution

When the article changes, if there is not a lot of problems to find a uniform law. For example, collection of articles from the web, because of the Web page format symbol mischief, copied text after each paragraph may have some useless strings, such strings are often not only content is not the same, or even the length of the string is different, can not be done with ordinary replacement (Figure 1).

(Figure 1 has an irregular string at the end of the section before processing)

At this point, the text that will be processed is copied to the EmEditor blank document. Execute the ctrl+h command to start the replacement window, select the Use Regular expression check box, and in the Find box, enter the Chinese medicine net. *$, and the Replace with box remains blank without entering any content (Figure 2). Finally, by clicking "Replace All", it takes only a few seconds to complete the irregular segment end information processing of thousands of words (Figure 3). ". *" in the expression represents several arbitrary characters starting at the current position, and "$" indicates that it ends at the end of the paragraph.

(Figure 2 A simple expression to complete a complex substitution)

(Fig. 3 The uniform of the tail section after processing)

2. Review skills with Good articles

Traditional articles are generally modified by using a brush to sketch the painting, after the revised article at a glance. If the electronic draft is modified by ordinary means, it often does not see any traces of modification. To do this, WPS provides review functionality that mimics traditional modifications.

To modify the article, to add a suggestion, simply click on the "Review" menu, with the "Insert Annotation" button to insert comments (Figure 4). If you find that the content of the article error, repeat, missing, need to modify, delete or add, you can use the "revision" button and Drop-down menu, directly to the article changes (Figure 5). The revisions are automatically displayed in red.

(Figure 4 in-time insertion of modification comments)

(Figure 5 Click "Revise" to modify directly in the article)

Small tips:

For the processing of articles that have been annotated and modified by others, after reading the comments and understanding, you can delete comments through the delete → delete annotation command. For other revisions, you can respond with the Accept or Deny button. The Accept or reject revision buttons have two options to accept or reject the currently selected item or to reject and accept all revisions at once.

3. Other difficulties of the article modification

In addition to revising the article by way of review, there are often some special situations in daily work. When someone changes an article to you, perhaps the other party did not follow the Office software review and revise the way to deal with, but directly in the article made additions and deletions to modify the operation, so if not to see the original manuscript, the article changes what content, not completely see out. Encountered this situation, you can use the WPS Word software article "comparison" mode to find out the difference.

Through the "Review → compare" Outbound document comparison dialog box, specify the document before and after the revision, and then click on the "OK" button (Figure 6) to show a contrasting picture of the changes before and after the document is modified.

(Figure 6 compares the contents of two documents)

Small tip:

By comparing and processing large documents with complex structure, we can make full use of the various view modes provided by EmEditor according to the nature of the processing documents. For example: Large file controller, outline navigation, file contrast, window operation and other functions to improve operational efficiency.

Another difficulty in the revision of the article is that the style is not uniform. In reality, many people write articles related to the English terminology is not uniform, such as writing a Windows article, a moment to write the first-letter capital of Windows, in a moment it is all uppercase Windows, or a full lowercase windows, an article repeated, random appearance , manual modification is more troublesome. At this time, the use of bulk conversion selection operation, the efficiency will be greatly improved. Copy the article to EmEditor, select the paragraph that contains the English term you want to convert, and use the right menu command "Convert selection → capitalize" to a one-time uniform specification of English terms (Figure 7).

(Figure 7 Right-click menu command to complete a one-time conversion)

In addition, you can customize the first letter capitalization (or all uppercase, all lowercase) of the "macro" button, encountered spelling in English terminology, click on the button, irregular words can be standardized immediately. How to: Start Recording macros by "macro → start macro" Select any word (such as winDows), choose Convert from the EmEditor right-click menu, select Perform a transform (such as "Capitalize first letter"), and then stop the recording with the macro → stop macro command to name the macro "capitalize first letter." Finally, open the Macro toolbar, the "First letter" button appears on the toolbar, convenient to use later.

Small tip:

Although the above terminology specification can also be replaced with ctrl+h, it needs to be done at least two times, the first time to replace all windows with Windows, and the second time to replace Windows with Windows. In addition, if there is an irregular situation like "winDows" in the middle capitalization, there will be a missing word. With the above one-time all-selected conversion, or using the Macro command button for automatic processing, there will be no leakage of the situation, so faster and more accurate.