Land and Archives Management Information System [custody handover, report printing, summary statistics, data management, system maintenance]

Land and Archives Management Information System
[Custody handover, report printing, summary statistics,
Data management and system maintenance]

-- Establish a personal brand through knowledge sharing.

2.5 custody Handover

The storage handover mainly registers the destroyed and lost archives, and registers the data transferred from other departments to the archives.

 

2.6 RePort Printing

The system can print and output various reports based on the input file information ,, such as the file directory, the file directory, the file cover title, the exam preparation table, and the full Guide directory. By setting various print conditions, the system can output various reports that meet user requirements.

 

2.7 summary statistics

The system can automatically collect statistics on various data in the archive of the system, including the number of archives recorded, the quantity of archives checked, and the quantity of archives sorted, in addition, you can perform wage statistics on the recorded personnel, archive quality control personnel, and archive sorting personnel based on the actual situation, which can basically Replace the statistical work manually carried out by archive personnel in the past.

 

2.8 Data Management

Data management mainly refers to modifying input data in batches or individually, such as adjusting the confidentiality level of files, adjusting the retention period of files, and adjusting incorrect sequence numbers in volumes, replace the specified data items in batches Based on the specified conditions, and check whether the sequence numbers in the volume are incorrect (such as duplicate numbers, missing numbers, and discontinuous sequence numbers.

2.9 System Maintenance

System Maintenance includes data dictionary, directory classification, file category, log file and permission management.

A data dictionary is mainly used to input data into a user. It is found that the input of some recording items is highly repetitive, such as confidentiality, retention period, and owner, the system can define the input content of such a recording item so that it is displayed as a drop-down menu for users to choose during input, which increases the entry speed and adjusts the frequency of data entry by users, display the values of the most frequently entered data items at the beginning.

You can also maintain log files. all operations in the system are recorded in log files, which provides a basis for tracking operations in the entire file activity. log files are not automatically cleared, you can export or clear data as needed.

You can also manage directory categories and archive categories.

 

Note:The archive category is the core of the entire system and must be determined from the very beginning. For example, the cadastral category is divided into Class C in our system, and the entire archive must be based on the archive category.

2012Erichu

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