Looking for different Bright Eyes: a large number of practical training files

Tips for improving the efficiency of office staff: "Mr. Wang, the boss read the financial system you wrote yesterday and made some changes. Then, you can complete it again ." As soon as I went to work today, the Director arranged a task for Mr. Wang.

What have the boss modified? How can we quickly and accurately compare the similarities and differences between the two documents? Ask the boss? Direct observation with eyes? John is worried. I believe that similar problems will often occur in daily work. In the face of various versions of files on the computer and the company's network, there are also some documents that have been modified many times, how to know where the differences between these similar documents are and what changes have been made. If you simply look for the differences of documents one by one, it will waste a lot of time and effort.

There are always more approaches than difficulties. After consulting with colleagues, Wang Jie searched for some keywords on the Internet, and finally solved the problem: Find the corresponding "eye-catching eyes" based on different file types, and quickly find out the differences between the two files, some can be directly merged Based on the modification suggestions, saving the trouble of manual modification.

　　1. Word and pptfiles

For documents such as Word and PPT, Mr. Smith uses the built-in "compare and merge documents" command in Office to easily compare the differences between the two documents, and even the differences in the format, the two documents can also be easily merged (this tool is also very suitable for application in documents reviewed by others for comparative merging ).

1. Compare and merge Word documents

Start Word. First open the source document to be compared, for example, group accounting statement .doc, and then execute the "Tools> compare and merge documents" command, in the displayed dialog box, select the modified and reviewed documents to be compared, for example, the group accounting statement (modify ).doc). To improve the comparison accuracy and format, select the "exact comparison" and "Search format" check boxes, click "Compare.

Figure 1 compare and merge documents

Figure 2 exact comparison options

In this way, a new document is automatically created and the comparison results of the two documents are displayed in this document. The differences between the two documents are marked with colored underscores, at the same time, a prompt box is displayed on the right to show specific modifications, such as deletion and insertion. The "Review" tool button is displayed on the toolbar. With these buttons, you can select the prompts and whether to display the review pane in the comparison document.

Figure 3 comparison results

After checking, Mr. Smith decided to accept revisions to the document. When he decided to accept revisions, he clicked the "Accept revisions" button on the tool bar. Otherwise, he clicked the "reject revisions" button, you can also right-click the location in Guangdong in the document and select the appropriate command from the shortcut menu. .

Tip:

In the Word "compare and merge documents" dialog box, if you do not select the "exact compare" check box, click "merge, the comparison and merger operations will be performed on the basis of the document to be compared, for example, the group's accounting and Settlement System (modification ). At the same time, because Word not only supports doc files, but also supports html, xml, mht, rtf, txt and other formats of files, we can use Word to open these files and then compare and merge them. 2. Dynamic PPT documents can also be compared and merged

The PPT document is a type of presentation that Mr. Smith often uses. It is used in many activities of the company and has a special format. Because many images are inserted and some animation effects are added, therefore, comparing the differences between the two presentations is indeed a little troublesome. However, using PowerPoint to compare and merge the presentation functions can not only compare the text and graphics changes of the two documents, in addition, you can find out the animation changes so that you can understand the changes in your presentation. In terms of operation, the comparison and merge functions of PowerPoint are quite different from those of Word.

Start PowerPoint and open a presentation, for example, VPN product introduction. run the "Tools> compare and merge presentations" command. In the displayed dialog box, select other presentations to be compared, such as VPN product introduction (modify ). PPT, click "merge.

Figure 4 Comparison and merge presentations

As a result, a prompt box is usually displayed about "one or more presentations are not sent using the 'email recipient (Review) 'command on the 'file' menu, click "continue.

On the Right of the open source presentation, a "revision" task pane is displayed, listing the modifications to each slide, and clicking a change operation in the "slide change" list box, you can see the specific change operation in the slide. If you need to take a specific step of the change operation, Mr. Smith only needs to select the check box before the corresponding operation, such as deleting the "card.

Similar to Word, when comparing and merging PPT documents, a "revision" tool button is displayed on the toolbar. You can view the reviewer and modify the tool.

Figure 5 modify Review

TIPS:

After comparing and merging the PPT documents, save the source documents directly.