When you make a mail merge in a Word2010 document, you can merge the letters directly into an e-mail message, sending the letter directly to the recipient's e-mail address, as described in the following procedure:
Step 1th, open the Word2010 document window and switch to the mail ribbon. In the Finish group, click the Finish and Merge button, and select the Send e-mail command from the Open menu, as shown in Figure 1.
Figure 1 Select the "Send e-mail" command step 2nd, in the merge to e-mail dialog box that opens, click the To Drop-down triangle button, select the name of the field that corresponds to the mail address (the default field is e-mail address), and enter the message subject in the Subject line edit box. The message format selects the default HTML format. Select All or the user-defined send range in the Send records area, and click OK, as shown in Figure 2.
Figure 2 The merge to e-Mail dialog box, step 3rd, opens the e-mail sender (this example uses Outlook) and automatically sends the message. If the message is not sent automatically, the e-mail that you create is saved in the Outbox, as shown in Figure 3.
Figure 3 Sending a merge-created e-mail message