One-click red-making document drafting easier

 

In the current network collaborative office system application, document drafting usually involves the process of setting the template red. There are two common solutions: one is the early stage red, the other is the later red.

 

In the early stage, the red envelope refers to the document content written by the user in a red-headed template file during document drafting. Generally, the template used here is actually a common DOC file with red headers.

 

The advantage of this method is that the technical implementation is simple, and the disadvantage is that it cannot meet the requirements for later template replacement and Dynamic Data filling. That is, every time the information is modified, you need to re-select the template and then write the document content, fill in the document "title", "subtitle", "mailing number", "publishing unit", and "posting date.

 

Another method is to set the red in the later stage. The red in the later stage means that the user drafts a draft document first, and then adds the red header after determining the content of the document body.

 

Technically, you can add a red header before the text by writing a VBA script. This method is not only applicable to the Early Red, but also solves the problem of the later red. Its only drawback is that it is very complicated for users to write VBA scripts. Even professional programmers will feel the idea of the Development header. If the user's requirements change, the template needs to be changed, and the software needs to be re-developed.

 

Another solution is to use some controls on the market to add a red header.

 

This method is to put the red header in a template document, and insert the red header in the template directly to the front of the drafting document. However, you cannot add external data (such as data from a database or form) to a Word file.

So what is the best solution? According to my observations, the best solution is to use the "one-click red" Technology of soaoffice middleware of Cohan software.

 

The so-called "one-click red" refers to: In the Office document system integrated with soaoffice middleware, after the text of the "yellow" is edited, click the "one-click red" dialog box and select the red template, all the body content in the text file will be inserted to the position of the "body" field in the template file, read data from the external, and add it to other corresponding template fields to generate a formal document. The template here is a Word file with a red header and multiple template fields with a ready official document format, for example, the template fields include "document title", "subtitle", "Document No.", "Document Unit", "document date", and "body.

 

"One-click red setting" supports early and later red sets. It also supports template red setting and Smart Data filling. It can add external data to the specified template field while the template is red, external data can be from databases or forms.

 

In addition, soaoffice middleware supports continuous red sets. You can perform any number of template replacements without re-opening or refreshing the page. This allows you to easily preview templates, this avoids the system instability caused by refreshing the page every time the document is modified by the conventional system.

 

For example, if you want to use another template after the set of red, you can immediately call another template to set the red. This makes it easy to solve the problem of red in almost all document processing processes. You can not only add red headers to the beginning of a file, you can also add content such as the sender and date at the end of the file. If the content to be added to the template is already in the database, the corresponding content will be read directly from the database, it is automatically filled to the specified position, without the need for secondary input, improving work efficiency.

 

Soaoffice middleware avoids regular office systems from selecting a red-box template when drafting documents. After the draft is cleared, it must be repeatedly input, search again, fill in the sender number and number of texts (and the sender number and number of texts and other data information must be consistent), to avoid the problem of multiple versions of one document.

 

With soaoffice middleware, document drafting will become easy!