Personal Knowledge Management Basics

The rapid development of IT technology and the Internet has led to the "information explosion" and the arrival of the Knowledge Age, facing the "knowledge explosion" of today's society,
 
Everyone must "continue to learn" to master the required professional knowledge resources in order to ultimately achieve the expected goals in career planning and workplace competition; in addition, the focus of learning has greatly changed, For professional workers, the focus of learning is no longer "Memory", but effective personal knowledge management, so that they do not feel unable to start in the face of "massive information ".The required materials cannot be thought of, resulting in a waste of time and missed opportunities!

The development of information technology makes personal knowledge management and the use of Google, Baidu and other search engines more important than memory capabilities, because the knowledge update speed in many fields is accelerating, only the core knowledge architecture can be remembered, and the rest can only understand and leave the impression of knowledge. When it is necessary, it can be extracted and further explored, in order to efficiently adapt to environment changes and solve problems at the lowest cost.

Specifically, effective personal knowledge management has the following main functions:

1. Establish a personal professional knowledge system with its own characteristics and appropriate needs
2. Specifically absorb and supplement the required professional knowledge resources
3. Continuously learn, update, and improve personal professional knowledge and work skills to enhance personal value and competitiveness;
4. Efficiently extract the required professional knowledge resources for practical work to achieve good job performance;
5. Create a "knowledge engine" that is more suitable for you, and obtain high-quality information as quickly as possible (relying on the usual collection, de-rough processing, etc)

How can we manage personal knowledge effectively? Generally, it includes the following aspects:

I. Classification of professional knowledge resources is generally classified by the major of knowledge, and each knowledge category is further divided into "knowledge element types ". The major categories of knowledge generally include business (macro-economy, industry economy, commerce, enterprise management, etc.), technology (communication technology, biotechnology, aviation technology, aerospace technology, etc.), etc, the knowledge element type (4W1H) includes

1. KnowWhat-fact (what is it), news and other information and statistical information
2. KnowWhy-rule, principle, rule (why), analysis and management method
3. KnowHow-methods, capabilities, skills (how to do it), principles, research reports
4. KnowWho-experts, human resources, service organizations (who can do it), experts, professional institutions
5. KnowWhere-channels, sources (where), knowledge and information websites

Taking the marketing department manager of a Chinese mechanical and electrical equipment manufacturer as an example, its knowledge requirements for the Chinese market generally include:

2. Systematic and systematic collection of relevant professional knowledge resources through multiple channels

As the content of the knowledge resources to be managed increases and the types are complex, you can organize relevant professional knowledge resources (including specific materials and knowledge channels) in a planned and systematic manner for ease of use.

The most common practice is to create a knowledge folder to add materials to favorites. This is the initial stage of Personal Knowledge Management, without using professional software, it is necessary to establish rules for personal knowledge management, such as naming and coding of personal knowledge, updating, deleting, and sharing of information, and use professional management software, such as "", generally, there is no need to establish rules for personal knowledge management, so as to avoid the establishment, maintenance and implementation of "annoying" Knowledge naming and coding rules; instead, the flexible classification and marking system (which can be changed at any time) is replaced, and associated documents are automatically managed by the software. It can avoid the nonstandard and chaotic knowledge "Management Work" caused by the passage of time and enthusiasm, avoid the personal knowledge system, which took a lot of time and effort to establish in the early stage, gradually become messy and disordered, and lose the expected effect.

Another focus of collecting relevant professional knowledge resources is to systematically manage professional knowledge channels to absorb valuable professional knowledge.

Another major source of professional knowledge resources is Personal Experience summary and experiences. From the knowledge relationship network, you can also obtain high-quality professional knowledge resources.

3. Apply professional knowledge resources in actual work

The application of the personal knowledge management system is mainly to achieve good performance in actual work and learning, and to use the software functions provided by the system or platform to extract the required knowledge resources from the knowledge base, use the knowledge channels provided by the system to extract knowledge resources outside the system. For knowledge management using self-built knowledge folders, you can only use the path search and simple search functions provided by the operating system to find the required knowledge resources, the professional knowledge management system can provide richer retrieval methods, such as by category, Tag, date, title, and full text.

The greatest difficulty of knowledge management lies in "Perseverance", maintaining and continuously improving the personal professional knowledge system according to the actual work and learning needs for a long term; the use of personal knowledge management software can help improve the level of professional knowledge and work ability, and directly create ideal performance and career development opportunities, it can also indirectly create many tangible and intangible values and career development opportunities. More importantly, it can help your inspiration quickly get the support of association, effective recording, and historical knowledge points; in this way, we will continue to get more ideas and Inspirations!

References:

1. Manager! Note: He deyong (Knowledge director of DAOchina.com KnowledgeWeb Corporation)

2. access more knowledge about pkm

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