POWERPOINT2007 makes business flowcharts more dynamic

SmartArt is the new functional component of PowerPoint2007, an exquisite graphic design tool. The city oil company Zhang Jie uses the SmartArt, very easily inserts the organization structure, the business process and so on in the new employee training slides, and uses the PowerPoint2007 Enhancement Animation design tool, lets the rigid training curriculum become lively! The following is to Zhang Jie in the slide presentation of a company sales business flow chart As an example, to introduce the specific implementation process.

POWERPOINT2003: can only insert a simple organization chart and other graphics, graphic style is single, can only be a single object or a combination of multiple objects to add simple animation effects can not be real-time preview.

POWERPOINT2007: The new SmartArt graphics tool has more than 80 graphics templates that allow you to design a wide variety of professional graphics to quickly set up a variety of animation effects for specific objects or all objects on a slide, and to instantly preview them.

Magical design Flowchart of SmartArt

Zhang starts PowerPoint2007, creates a new "October 2006 employee Training" presentation, clicks the Insert menu, clicks the Add Slides button in the tool panel that pops up, and creates a new slide to store the company's business flowchart. and enter the slide title: Company Sales Business flow chart.

Since this time, Zhang needs to edit a diagram of the company's sales business process in the slides, click the SmartArt button in the Insert Tool panel, in the list box for the SmartArt graphic that pops up, select the horizontal process 4 graphic in the process category, and then click OK button (Figure 1).

Figure 1

This inserts a business flowchart template on the slide, and a Text pane named "Type Here" in the flowchart, where you can enter the title of each link shape in the flowchart and the related descriptive text. Of course, you can directly enter the corresponding text in the link shape, but also can be displayed in the Text pane.

Tip: When editing a flowchart, if you feel that the Text pane affects the action, you can click the Close button in the upper-right corner to cancel the display of the pane. When you need to display this pane, right-click the flowchart, select the Show Text Pane command from the pop-up shortcut menu, and the Text pane does not appear when you play the slide.

In the default case, there are only 3 links in the Business flow chart, and Zhang Jie's business process consists of 6 links, namely: business negotiation → sign the contract → customer payment → delivery → customer receipt → feedback, so you need to add 3 links. When you add a new shape, click the Add Shape button in the Design tool panel. Select the Add shapes after command to add a new shape to the back of your existing business flowchart, repeat the action, and append the rest of the shapes, and then enter each link name for the orchestration in each link shape or Text pane in the flowchart.

Although Zhang entered the title in each link shape, but this introduces the company's sales business flow chart, a bit too simple, this time Zhang Jie must be for each business link for further explanation, such as for "business negotiation" link need to add "need to make detailed text records, department manager need to agree" and other explanatory text, You can enter the above text in the secondary text box under "Business negotiation" in the Text pane in the flowchart (Figure 2).

Figure 2

Tip: Usually each link shape in each flowchart comes with a description shape box, and you can enter text in it, but the new shape doesn't allow you to enter text in the Description shape box, where you can click on the text edit box on the right to add a note, such as: Customer Receipt, and then click Add Shape button, select the Add shape below command (Figure 3).

Figure 3

After the production of the sales business flow chart is basically completed, Zhang also ready to decorate, click the SmartArt Tools menu under the Design submenu, in the Pop-up tool panel, click the Change Color button, from the Pop-up Color list box, select a color scheme for the flowchart, such as: Accent color 6-3, Then select a style from the Quick Styles list box, for example: Simple style 4.

To further refine the business process diagram, you can also add a topic scenario, click the Design menu, and in the tool panel that pops up, select a slide theme scheme from the Theme list box, such as: Solstice, which will find the sales business flow chart immediately bright (Figure 4).

Figure 4

It is to be noted that when you select a SmartArt icon on a slide, a SmartArt Tools menu appears in the menu bar with the design, formatting, two submenus, but the design menu differs from the Design menu feature in the menu bar.

Let the flowchart move.

As a set of professional training slides, it is not enough to express the training content in a static way, of course, we need to PowerPoint2007 the powerful animation function, so that the training slides give new employees a refreshing feeling, so that the training courses achieve a multiplier effect.

When you need to animate a sales flowchart, select the inserted flowchart, click the Animation menu, and in the pop-up Control Panel, click the Animation effects list box to eject a series of animated built-in effects, and more importantly, under each animation effect, PowerPoint2007 also focuses on how each object on the slide is displayed, divided into "as one object", "Send As whole", "one at a time", "once by Level", "by Level" 5 ways to make it easier to set personalized animation effects (Figure 5).

Figure 5

Zhang Jie from which choose a relatively good animation scheme, such as the "Fly in" category under the "one to one" animation scheme, so that when playing, each of the objects in this slide will fly in, and you can immediately see the preview effect.

In the preview process, Zhang Jie found that the object in the slide too fast, not conducive to the new staff to grasp, this time Zhang can adjust the slide of each object's flying speed, such as the "Business negotiation" diagram speed from "very fast" adjusted to "medium speed". When you resize, click the Custom Animation Effect button, and in the list box of the Custom Animation task pane that pops up on the right, click the 1 Diagram 3 business advice option, and then select the Medium speed option from the Speed Options list box above.

Tip: PowerPoint2007 not only provides a variety of animation effects, but also built-in a large number of slide transition effects, to set the transition effect of the slide, you only have to click the Animation tool panel in the Toggle Effect list box in one of the options.