Project Management Course

1. Learn Outlook, OneNote
2. Working with the use of implementing Outlook
   1. Update contacts for Google and Hotmail
   2. Update Outlook mailbox
3. Create a category folder for email
4. How important it is to use color to mark email
5. Create a Contact Group
6. Use Outlook to manage solar-related work
7. Test

Project management for everyone available office secrets

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February 22, 2012 17:05

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Project manager's one week project manager desk Manual

"Project Management" is both old and young. Recalling the long river of history, the human ancestors left us countless wonderful project cases, pyramid, Great Wall, Grand Canal, Forbidden City ... Behind every major project is the crystallization of countless people's blood and sweat, but also fully embodies the wisdom of the ancient management. However, until nearly a few decades, the project management really as a discipline to build up, decades of development, it has now become a hot pursuit of professional personnel.

In this issue, we have a career as a project manager for a day of life, to reveal the insider of project management, as well as the relevant operational techniques. In fact, not only professional needs, project management as a system, the same can be applied to all aspects of our work and life.

Planning | "Computer Enthusiasts" editorial producer | Catkins fly

Appearances (project stakeholders)

Stakeholders, also known as project stakeholders, refer to individuals or organizations that are actively involved in the project or whose interests are affected by the execution or completion of the project (even potential opponents and partners in the market). Different stakeholders have different expectations and needs for the project, and the project manager needs to find a balance among them. Here are the characters that appear directly or indirectly in this article, and it includes several key personnel that are typically involved in each project.

★ Project Manager: Panyan

Tsinghua University, who has worked in a large foreign consulting company, is currently serving in a domestic technology company. Be enthusiastic, talkative, and do things in a very organized manner. He is the project manager in this article and is responsible for the management of the whole project.

★ Customer: Liu Wei

F Group website construction Tender head. The so-called customer is the organization or individual who will use the project product. Panyan's technology company wants to contract F Group's website construction project, to provide services for it, F Group is naturally their company's customers, and Liu Wei is their interface with the F group.

★ Project team members: Bai Qiao

Programmers, Panyan's iron buddies, are the leaders of this project team. The so-called Project team members, refers to the implementation of the project work of a group of people.

★ Initiator: Wang General

A technology company's general manager, Panyan's boss, he has a wealth of project management experience. A promoter is a person or group that provides financial resources for a project in cash or other form. In this project, Wang is the initiator who authorizes Panyan and gives financial manpower support.

★ Competitors: Serena

The project manager of the rival company, the account Manager's origin, does not understand the website technology very much, but is good at handling the relationship with the customer, is the biggest obstacle on the Panyan bidding road.

The new "P manager"

P is the abbreviation of pan, and Panyan's job as project manager's abbreviation, it seems to indicate that he was born to be a project manager material!

"Don't put P manager improper manager, no project when you are minimized state, there are projects when you are maximized state, from the company to the door clerk, no one is not you can make full use of resources." A good project manager, must be good at scheduling various resources, good at managing the project team, good at the project progress is confident. In the big international project this broad stage, your heart is how big, the stage is how wide. "This is Panyan first day of work, the king always to his inculcation." Wang always liked the young man and hoped to cultivate him as his right-hand assistant.

For the next one months, Panyan's work was tense and busy. He and his account manager visit key customers, read a lot of major project documents before the company, comb the immediate needs of the target customers he is responsible for, and wait for the lucky flower to bloom.

March 26 8:30 Manage your time with mail ====================

As a project manager, Panyan daily work tense and busy, the first thing every day to work is to open the computer, send and receive from the company's decision-makers, colleagues and customers letter, facing the hill-like letter, to step by step is bound to be mistaken, but, do not worry, Panyan efficient management of mail own set.

1. Automate Mail sorting

Panyan receives a lot of letters every day, which is not only bad for the management of the mail and some important messages are easily drowned in regular mail or even spam, Panyan decided to classify the messages.

Start Outlook 2010, select and expand Outlook data files in the left navigation pane of Outlook, then right-click the Inbox item and choose the new Folder command from the pop-up menu to open the new window.

In the new folder window that opens, enter a folder name, such as boss, that will be used in the future to receive mail from your boss, and then click the OK button. And so on, Panyan new colleagues, customers, classmates, family and many other folders.

Click "Start" in the menu bar and select the "move → rules → manage rules and Alerts" option to click the "New Rule" button in the "Rules and Alerts" window that pops up. In the next wizard window that pops up, select the "move a message from someone to a folder" option, then click the "Next" button (Figure 1).

In the next window, select the "From e-mail address contains specific words" option in the "Step 1" list, then click on the "specific words" link in the "Step 2" list, open the Find Text dialog box, enter "rqb712" (that is, the user name of the mailbox, the part at the front of the symbol @). button to add it to the search list, and then click OK to return to the boss's e-mail address. Next, click the "Specify" link, set the specified folder to the "Boss" folder, and then click the "Next" button.

In the next Message Processing window, select the "Mark as importance" and "show Notifications on desktop" option, click on the "Importance" link in the "Step 2" list, set the importance to "high" and finally click the "Finish" button (Figure 2).

In this way, an email rule is set up, and the email sent from the [email protected] mailbox will be immediately moved to the "Boss" folder and marked as "importance-high" and a new email notification will be displayed on the desktop. According to the above method, a number of message rules can be set up to achieve automatic mail sorting.

Figure 1

Figure 2

2. Prioritize messages with color

In the face of the large number of messages received every day, should we carefully read each letter to deal with it? Of course not! If you do not prioritize each letter processing is bound to waste a lot of time, and even the wrong time. In the face of massive mail, Panyan's approach is to preview the message, determine the importance of the message, delete the junk e-mail, and reply to the easy-to-handle mail. For messages that require a lot of time to process or require a follow-up reminder, use Outlook color with the following markup feature.

Click the Outlook Start menu, then click Mark Category and select all categories from the drop-down menu to name the colors in the pop-up window. For example, the red color label is named "Expedited", the green color label is named "Important", and Blue is named "Normal" (Figure 3).

Later, when you receive the message, you can mark it based on the severity of the message mitigation. Right click on the color of the message header, and then according to the nature of the message to select the appropriate color tag.

For messages that need to be followed up, you can also add follow-up tags so that reminders are not forgotten, and the purpose of setting up subsequent tags is to remind them to complete the follow-up work within a limited time. Right click on the small flag in the message, in the drop-down menu you can choose the time limit for subsequent processing, whether it is today, tomorrow, the day after, or this week or next week.

For messages that require detailed tagging, you can select the Custom option to open the custom window yourself. For example, a message that needs to be answered by phone at a certain time can be set up as follows. Click on the "Flag" drop-down list, select "Call", then set the start date and expiration date separately. Finally, select the Reminder check box and set the reminder time and ringtone. In this way, Outlook alerts you to a call to reply to a message at a specified time.

Figure 3

3. Special tracking for key customers

Bai Qiao out of the examination, will send some research information, these information is very important to the Panyan, give its decision-making provides an important theoretical basis. Panyan want to keep track of the information of Bai Qiao, so that people do not have a lot of miscellaneous to miss out.

Click the "file → options" command on the menu bar to open the Outlook Options window. Select the Notes and journal option in the list on the left, and click the Journal Options button in the list on the right.

In the Journal Options window that opens next, first select e-mail in the Automatic records list, select a record in the Record Files list, Word, Excel, access, and so on, and finally select the contact you want message tracking in the Contacts list, such as "Bai Qiao" and click the "OK" button (Figure 4).

Later, in the Outlook window, select the journal option to open the journal View and, as soon as you receive an e-mail from Bai Qiao (a specific contact), you will be able to see the notification and double-click the notification to open the received message for review.

Figure 4

4. Desktop notes for easy message

In the process of organizing the mail, the phone rang, originally the chairman of the trade union to find a new assignment of female college students Feng Juan about her after supper to rehearse the program, the machine can not contact, so let Panyan see when, help say. Panyan smiled, Feng Juan today temporarily to take one hours leave, to be late for a while. Sent word, this small matter, of course, no problem, just leave a note on your desktop to remember it.

In Outlook, click the menu "file → new → notes" (or press Ctrl+shift+n) to create a new note.

Next, to minimize Outlook, while the note window is still attached to the screen, you can write down the matter, enter "President Ma to find Feng Juan after dinner rehearsal program, see later Sue." ”。

Panyan think, think still not rest assured, or the note forward to Feng Juan himself, as well as her office colleagues, also let others help inform. Click on the icon in the top left corner of the note, from the Pop-up menu window, select the "Forward" command, in the pop-up Send window select the relevant person's email address, click the "Send" button.

March 26 10:30 Report processing, production with know-how =================

The mail was processed almost, and Panyan drank a cup of coffee and took a break. At this time, MSN Pop-up message, Wang always told him, "F Group's national Backbone Network tender book issued today just!" The project is very big, the time is very tight, look at the mail quickly! Then hurry up and make a report on the project. ”

1.PM essential Long Document reading tips

Sure enough, the project was unusually large. Only the technical documentation requirements of nearly 100M, involving the F Group 22 major areas of the backbone network, if you can win the bid, the target will be very high, is the company's first large single.

Extra-long documents are not easy to read, so you can use some techniques appropriately. Run Word 2010, click the View button on the menu bar, and tick the Navigation Pane to open the Navigation Pane on the left side of the word 2010 editing window. Word 2010 has new navigation for document navigation in four ways: Title navigation, page navigation, keyword (word) navigation, and specific object navigation so that you can easily find, locate, or target a paragraph or specific object that you want to see, and long documents will not be able to read any more.

2. The proposal is a double-document view of the blank question

The project proposal has a basic format, such as General executive summary, Project briefing, market analysis, competition and risk analysis, project implementation and other projects. Sometimes, it is like a blank question, just fill in the specific content under the corresponding item on the line. There are a lot of content that can be extracted directly from the client's documents, so the two documents are displayed in parallel, it is more convenient to write the report.

This requirement, for word 2010来 says, is simply effortless. First, we'll open two documents in Word 2010 that you want to compare. Then, click on the "View tab → View-side" command to enter the dual-document Sync view mode.

At this point, two documents are displayed in the same screen with Word 2010. What's even more exciting is that they also have synchronous associations. When we turn back and forth on one of the documents, another document automatically moves with it, and always keeps the interface window displaying the same location in the document. And it is such a user-friendly function, so that word 2010 "side-by View", appears more practical.

3. The report picture is handy

To make the project report illustrated, you need to insert the appropriate picture. Word 2010 contains tools that are much more convenient to use from a diagram.

Switch to the Insert tab in Word 2010 or Excel 2010, we can find a button called "screen" in the "illustrations" feature Group, which supports a variety of screenshot modes, click the "Screen" button, we can find a screenshot of the current open window here, You can insert the current document after you click Select.

If you select "Screen clipping", return to the desktop can be found that the mouse cursor has become a fine cross, press the left mouse button to intercept the corresponding screen, release the mouse can return to the document window, just the screen will automatically enter the current document.

If you are in the PowerPoint 2010 Presentation window, switch to the Insert tab, and the screen button's position is transferred to the Pictures feature group, we can also quickly insert the thumbnail or capture window of the current window here.

March 26 13:30 allocation of tasks split-up preparation of tenders =========

A morning's time passed quickly, after eating lunch back, Panyan will report to Wang General, and on MSN to Wang always ask: "Wang Total, this project, I need a very large team to cooperate." "You can subdivide the technical and commercial requirements of the Bureau, then decompose the tasks, and use all available resources to build the appropriate team." "So, Panyan will customer demand for business standards and technology to break down into research and development, business, logistics, after-sales and other links. Each link set up the responsible person, after and Wang always consulted the suitable candidate, F Group's bid team was formally established. Wang's final instructions, request for the preparation of a bid as soon as possible to participate in next week's bid.

1. Efficient Transaction Management

Time tight, task heavy, coupled with some unfinished work on hand, Panyan feel too much, bad planning is likely to go wrong, so decided to conduct business organization, management and planning.

Panyan to participate in the company's working meeting once a week or Friday, May 12 10:30 to meet with an IT company Huang Manager, 15th, to complete the title assessment of the papers required, these can be used in the Outlook Calendar view and to-Do Bar to manage.

Start Outlook, select the Calendar option from the list on the left, and enter the Calendar view. Right-click in the right-hand pane and select the New Recurring appointment command (Figure 5).

In the next dialog box, set the appointment time to the time of the company meeting, 16:30~17:00, set the recurrence mode to weekly and select the Monday and Friday check boxes, and then click OK.

In the next window, set the theme to the company executive meeting, the location is set to "company 17 floor Conference Room", and briefly enter some memo content, and then click the "Save and Close" button (Figure 6).

Next select May 12, right-click in the right-hand window and select the new Appointment command to open the New Appointment window. In the "Subject" field, enter "meet with IT company manager Huang", enter the place of the meeting in the "Location" field, such as "Company 16 floor small Tea Room", uncheck the "All Day event" check box, and set the time to 10:30~11:30 in the morning, and finally enter the content summary of the talks in the text field below.

In Outlook, you can mark messages directly as to-dos. Find the paper collection notification email, right click on the message's tag column, and then select the up Date in the shortcut menu that opens. Once the tag is complete, you can see all the to-dos and upcoming appointments in the to-Do Bar.

Figure 5

Figure 6

2. Handle unexpected events skillfully

For a variety of tasks that are already scheduled, Panyan is accustomed to adding them as tasks to the Office Outlook to-do list, so that these tasks can be organized in a methodical way, so that they will devote all their energies to the current project. However, in the real work environment, there are often temporary work arrangements, for example, Panyan is concentrating on writing the summary, the general manager of the Secretary of the temporary notice Panyan 15:00 to the general manager's office to a trip. In order not to interrupt his work ideas, Panyan uses the system tray feature provided by OneNote to handle some of the unexpected work.

Open the OneNote note window by tapping the OneNote 2010 icon in the Windows System Tray area. In the note window, enter a description of the temporary task, for example, "Today 15:00 to the general manager's office, Wang is always looking for relevant issues concerning the adjustment of the purchase Plan" (Figure 7).

Right-click in the OneNote Note window and select the "Outlook task → today" command, where an icon appears to the left of the message, which indicates that the message has been added to your Outlook's to-do list as the day task.

Right click on the icon, select the "Open task in Outlook" command in the shortcut menu, in the Open Outlook New Task window, you can find that the basic information of the new task is already filled in, just select the "Reminder" check box and set the reminder time to "14:55" (5 minutes before the meeting time to avoid being late).

Finally, click the "Save and Close" button to end the creation of the temporary task. Now, Panyan can immediately return to the job at hand, when the time arrives 14:55, Outlook will automatically remind him to the general manager's office.

Figure 7

3. Proper assignment of tasks

After the emergency consultations with Wang, Panyan basically understand the bidding related work, after consultation Panyan began to assign tasks to subordinates. Meng is responsible for contact with a Beijing company, to ascertain the other side of the basic needs of the site construction, Li Jie responsible for market research; Wang Qiang is responsible for the production of tenders.

In Outlook, click the Tasks option in the left navigation Pane, and then right-click in the right pane and select New task to open the Task dialog window. Fill in the project topic name "Site construction bidding task allocation: to ascertain the needs of the company's website construction", set the project deadline and start date, as well as set reminder time, task introduction and so on. Finally, click the Save and Close button on the toolbar to save the task (Figure 8).

Double-click the task you just created, and on the toolbar of the Task window, clicking the Assign Task button, there will be a more to button on the window, click the button and select the contact as "Meng", or enter the email address of the recipient Meng directly in the text box that follows.

After Setup, click the Send button to send the task to Meng.

According to the same method, create two new tasks, assign the task of market research to Li Jie, and assign the task of bidding preparation to Wang Qiang. Note that in the Assign Task window, select the save an updated copy of this task in my Tasks list, the colleague will automatically send a notification message when the task is in progress, and the task will be automatically modified in the Task table as soon as the message is opened. Select the Send me status report when this task completes item, and when a colleague marks the task as complete, it receives an automatic status report message indicating that the task is complete.

When a colleague receives a task, he or she receives an e-mail message, has a task, and has "accept" and "decline" two buttons. When the other person clicks the "accept" button, the task is automatically added to his task table and becomes the task owner. Whether you click Accept or decline, a confirmation message will be sent back to Panyan.

Figure 8

4. Smart Data collection

To ensure the success of the bidding process, Panyan needs to find some information over the Internet, and may sometimes need to save important information as a Web page or paste it into a Word document. To facilitate the search and management of information, Panyan decided to use OneNote to manage the data. Add the information you need directly to your OneNote notebook while you're looking for a Web page.

As you navigate through the Web, just select the content you want when you find it, and then click the Send To OneNote button in the Internet Explorer toolbar. At this point, the system will not only add content to the OneNote notebook, but will also display the site's link address below the content, so that you can view the details related to this content from this link.

If you don't select what you want to import in your Web page, click the Send To OneNote button, and the entire page is imported into your OneNote notebook.

In the process of finding information, if some useful information is found, but the site is not allowed to copy the content, resulting in data can not be collected. Instead of worrying about it, using OneNote's screen editing feature, you can easily "shoot" the page down and save the "photos" in your notes, which will also give you a link to the site, allowing you to revisit the site again. The way to create a screen clip is very simple, just press the key combination "Windows logo key +s key, when the screen is anti-white display, drag the mouse to select the desired content, then a request to choose the location of the dialog box, Select a saved location to import the Web page as a picture into the OneNote notebook (Figure 9).

A day of work on such a tense and orderly conduct, unconsciously, Panyan looked at the time, has been 8 o'clock in the evening! Project manager work overtime, already is a thing of the eye, Panyan close notebook, look out of the window Wanjiadenghuo, oneself also should go home.

Figure 9

March 27 Tumult and tumult ====================================

Early in the morning to work, an account manager's e-mail caused Panyan's high attention.

Recently, F Group Technical Department has a Panyan company's black material, the project involved in their company's product defects and failure of the collection, and even a lot of exaggerated and fabricated facts. But the black material data is informative, case names, the Bureau will not know the truth that the credibility of the black material is very high, which is very bad for the bidding.

"It must be Serena's masterpiece!" That's what she's good at! "The Wang's mouth of the Serena, is the rival company to participate in the bidding project manager, known as the" Beautiful Flower Butterfly ", is a personal love of the kind of white-collar men. She is a client manager, and although she knows little about technology, it has a very good relationship with clients. The bid, her company is also determined to be determined, even out of the ruthless words, at the cost of the project to win.

"It's too shameless!" he said. Isn't that the obvious framing? Are big companies, how can we use such a three-way approach? "Panyan really hates this Serena.

"Or think about coping strategies!" The king always comforted the Panyan.

After drinking a cup of black coffee, the calm Panyan to the team members of the emergency task. The Customer Manager in the first time to get the black material, research and development personnel and market personnel respectively on the material weaknesses and the case of the shortcomings of the one by one refuted, while emphasizing the company's product advantages and the competitiveness of the project execution, the production of a good clarification PPT submitted to the local side. Until the Customer manager back to the negative effects of black material has been eliminated, Panyan as if to see the look of Serena flustered, secretly long sigh.

March 29 extensive solicitation proposals ==========================

After all the joint efforts, the preparation of the bidding process is progressing very smoothly, the tender is also in the planned time of production completed. is the tender in line with the tastes of the board and is there any flaws? Panyan decided to solicit opinions extensively.

Panyan first want to brainstorm, solicit the comments and suggestions of tenders, after some thinking, Panyan decided to use the form of questionnaires.

First design the questionnaire style. Open Word and enter the design questionnaire as practical (Figure 10).

After the design is completed, Panyan found that if the final paper in the form of field investigation, the above questionnaire no problem, on-site use of the pen check. But Panyan does not want to get everyone together because everyone is busy, it is not too appropriate to put down the work for the survey, and there are some colleagues in the field, so Panyan want to use the form of e-mail investigation. However, if the questionnaire is sent to the investigator in e-mail, the problem often arises, the choice of how to indicate, which symbol to mark?

Take the 1th as an example, when filling out the questionnaire, if you want to select the "Very satisfied" option, the need to do is to first delete the "" "This white square marker, and then add a" "Black square tag to indicate that you want to select this item. For those familiar with special character input, it's good to say that people who are not very familiar with such operations must be annoyed.

Panyan after some thought, think this questionnaire is really too bad, decided to do further improvement.

Open the Options window by clicking the File option in the menu bar, entering the file view, and then selecting the Options command in the Feature list box on the left. Switch to the Custom Ribbon tab in the Open Options window, then tick the developer check box on the right, and then click the OK button (Figure 11).

Next, click on the "Developer" option in the menu bar to switch to the Developer Tools view page. Now, in places where you need to insert the white block, delete the original white square and insert the CheckBox control.

According to the actual needs, each questionnaire in the questionnaire one by one add a check box, radio box, text box and many other controls.

After the control is added, the control's settings are also followed. For a check box, by default, the "X" number in the box is selected, which may not fit the habit of most people, but rather the use of black squares to make it more visible. In addition, you need to set up to prevent the survey of the controls added by the investigators mistakenly deleted, so also have a anti-delete action. Select the control, and then click the Properties button.

In the next Open Content Control Properties dialog box, tick the "Unable to delete content control" check box so that you don't have to worry about the user accidentally deleting the control (Figure 12).

Next, click the Change button to the right of the checkmark, and in the next pop-up Symbol dialog box, change it to the style you want (Figure 13).

Set up the relevant controls in the same way one by one, then when you check the controls, it will be the effect we want. And for customers who need to enter text, you can directly add "text content control", and then set the corresponding style, the customer in the corresponding area after entering text, will automatically apply the set style.

OK, set up, now you can send such a questionnaire to the investigator, and in the Mail can be a questionnaire to fill out a brief description, I believe the investigators will love this questionnaire, because the actual filling process, the efficiency will be greatly improved.

Figure 10

Figure 11

Figure 12

Figure 13

Panyan the bids to the relevant departments of the head, to solicit their views.

March 30 Comparison of the similarities and differences between two versions of bids ========================

The next day Panyan received an e-mail from Bai Qiao, who sent his revised bid. Panyan found that the Bai Qiao did not use the revised function, but directly in the original bid to make changes. So, have Bai Qiao changed the parts of the tender? Manual lookups are inevitably time consuming and difficult to find, and Panyan decided to use Word's "compare" function to pinpoint the changes that Li Qiang made to the bids.

Start Word, click the menu "Review", and then click the "Compare" button and choose the "compare → compare" command from the drop-down menu.

In the Compare Document dialog box that opens next, click the Browse button after the original document text box to open a tender that has not been Bai Qiao modified before, click the Browse button after the revised document to open the document you want to compare with the Bai Qiao modified bid. Next, you can click the More button to expand the dialog box, select what you want to compare in the document, and in the show revisions options area, select whether you want to display character-level changes or word-level changes, and where the revisions appear.

When you click the OK button, Word starts comparing two documents, creates a new document, and displays the results of the comparison in the document, and by observing the document, you can see at a glance where Bai Qiao has modified those places and those content.

A Democratic vote

According to Bai Qiao proposed amendments, Paingengen under the tender for further modification and improvement. Because of the success or failure of the successful bid, Panyan decided to make a democratic vote before submitting the tender to the board of directors, so that everyone can predict the success rate of winning the bid.

First set up a distribution group so that it can be mass. In Outlook, click the menu bar "Start" option, go to the Start page, and then click the "Address Book" button to open the Address Book window.

In the Open Address Book window, click the menu "file → add new address" command, select the "New Contact Group" option in the pop-up Add new Address window and then click the "OK" button.

In the next window, in the Name text box, enter the name of the new Contact Group, colleague from Network, and then click the Add member button on it, select the From Address Book option, and start adding contacts from the Address Book to the contact group (Figure 14).

In the next Address Book dialog box, under the CTRL key, you will need to vote for contacts one by one selected, click the "Members" button, and then click the "OK" button to add multiple contacts to the contact group.

After you add the contacts you want to vote to the Contact group, click Save and Close, and then close the Address Book window.

Next, press CTRL + N to write a new message, click the "from" button on the New Mail window, select the "colleague of the network" Contact Group that you just established in the "Select Name" window that opens, and click the "OK" button. At this point, the word "+ colleague of the network" appears in the recipient text box in the message window.

In the new message window, in the "Subject" text box, enter the theme of this event, "Please vote for the success or not of the website bid."

Click "Options" on the menu bar of the New mail window, then click on the "Use Voting button" button and select "Customize" from its drop-down menu. In the "Properties" window that pops up next, tick "use voting button" and select "Pro: Objection" from its drop-down menu. Next, tick the "Send Reply to" check box, enter the recipient's email address later, and then click the "Close" button (Figure 15).

Next, click on the "Attach File" button and use the pop-up "Insert File" dialog box to insert the modified bid as an attachment into the message so that you can analyze the study.

Finally, click the "Send" button to send a poll message. It is important to note that the voting button is not visible in the message that will be sent, only the recipient can see it.

When the recipient receives a poll message, the person who receives the message clicks the prompt and then clicks the appropriate option from the pop-up menu, and a pop-up window pops up and the recipient's vote is sent to the mailbox that was set up in front of the "OK" button. Click on the tips on the voting email and see all the voting statistics.

Figure 14

Figure 15

Ensure successful bid delivery

After consultation and further modification, the tender was finally sent to the Board for Review, and the Board promptly responded by requesting that the bids be sent immediately to the F group for bidding on their website, and that Panyan decided to send the tender to the addressee by "registered mail".

Start Outlook, select the Start menu in the menu bar, and then click the Options command in the left pane to open the Outlook Options window.

Next, select the Mail option in the Left Feature List pane, and then drag the right pane scroll bar to find the tracking feature Settings area.

In the Tracking Options ribbon, select the delivery receipts and read Receipts check boxes under all messages sent, requests:. Finally, click the "OK" button to close the Options window (Figure 16).

When the settings are complete, a delivery receipt and a read receipt are issued automatically when the recipient receives and opens the message. This is in the same place as the registered letter, which requires the recipient to see the letter and sign the confirmation. As soon as the receipt is received, the message has been successfully delivered and has been read.

Figure 16

PostScript ===================================================

At the end of May, bid the results, Panyan as the project manager's debut to hand over the enviable beautiful report card. On that day, Wang is officially announced in the office, the fresh "P manager" of "P" or perfect abbreviation. This is a great compliment to Panyan, who has been a project manager for less than half a year.

This day, in Beijing's largest department store, is for their own and girlfriend to choose gifts Panyan, unexpectedly met the crazy shopping Serena. This one without the smoke of the bidding, enrich the Panyan career. Panyan that it's much better to reward your own shopping than just a pure vent. Admittedly, the late implementation of the project has a long way to go, and now it is too early to get carried away, perhaps Serena is closely watching the project of any trouble, a slight mistake will make the project execution on the wrong foot.

Walk to see, I will do all the tricks, sacrifice all the magic, will not let you this flower butterfly without any opportunity! SOURCE Cfan)

Source Document

To be a good project management use Outlook and OneNote for event management

(2012-02-11 21:48:14)

Reproduced

Label:

Zatan

Category: Project management

1. Summary and preface

There are many places that have not adapted to the project management. Many reasons, such as personality, habits, do scientific research and management differences, and so on, but there is only one way to adapt. In this context, did a lot of exploration, these two days found that the combination of Outlook and OneNote control management has a lot of advantages, suitable for like I do not like the brains of people. Share the following:

2. Background and Objectives

Background: People, things and things miscellaneous in project management, especially when several projects are rolling, there is always the possibility of forgetting. A lot of emails are likely to confuse important mail. In this case, if there is a software that can remind yourself when to do something, and the important things can be summarized record, it will save a lot of brain cells. With less time spent on transactional work, the time spent on thinking is long and very beneficial.

Target: (1) through Outlook to manage the mail and to-do things, so that the message sorting order, agent business to the time automatically remind themselves.

(2) Important things to record, in case of repeated experience, pondering the connotation, enhance the skill.

3. Material

Use Outlook 2010 and one Note 2010 in the Microsoft Office Suite. Software acquisition and installation No, you know.

4. Steps

(1) Outlook configuration

I used Dreammail to send and receive mail. This software configuration is simple, easy to use, but something let me discord, that is, after receiving mail, without permission, unauthorized to my server in the mail emptied. Of course later found that it can be set not to delete server mail, but the software is deleted by default. Plus it has no task reminders and notes, so I abandoned it a few days ago.

But Outlook configuration is a bit cumbersome. (Note: Friendly tip: Outlook and Outlook Express are different!) I work with 163.com mailbox, Win7, Microsoft Outlook 2010 Configuration Method can refer to 163 instructions for Outlook2007: http://help.163.com/09/1223/11/5R7DPBJR00753VB8.html

2012-09-19 PS: Now has 2010 of the Setup method: http://help.163.com/12/0312/18/7SDQ4PD800753VB8.html?servCode=6010613

The configuration under Win7 is different from the above, and the first three graphs are not used. The key is: 1, "Manually configure server settings or other server type"; 2. Enter the full name of your VIP email address in the input box of the user name (U) of the login information, i.e. the complete email address:[email protected]. One of the 2nd most error-prone, because he gave the picture without @163.com words.

(2) OneNote configuration

Relatively simple, normal installation can be. After the completion can use the Microsoft account login, on its server to make a backup of their own data, but also easy to operate between different computers. Do not know if this is also the so-called "cloud" feeling.

(3) Outlook mail Management

Outlook's management of the message is very intelligent, so the brain must be more intelligent when set up, give it clear instructions, and remember that it does not set up management but takes more time than before. The main functions are as follows:

① Mail subdirectory management, can be based on the nature of the work set up a different directory, such as I set up the bank's work, ADB work, internal investment work, research work and several sub-directories.

② you want to organize your messages after you set up subdirectories. Finishing work can be done manually, after a large amount of business, you can also specify the rules to send and receive mail automatic classification.

③ according to the requirements, to have the relevant action of the message tag classification. If you find leadership report red, issued documents blue, scientific research related to black, entertainment gossip mark Yellow ...

④ In addition in the project management of a number of practical functions, such as the use of macro editing commonly used sentences, in the mail to add the appropriate signature for different situations. The calling macro first calls the development tool out of the options.

Then you also want to allow the macro to run. No, reference http://msdn.microsoft.com/zh-cn/library/ee814736.aspx

Then, like in Word, record a piece of text, such as a template issued by the city (schematic):

The relevant municipal forestry Bureau:

Things are like this, so, according to ... , would you please do this ...

Shandong Province Forestry cites Foreign capital Project office.

Wang Qiang

In this way, the pier and tail do not have to type, things are more useful after modelling, such as the approval of the nursery, need to change the place is very few, you can use the macro button to achieve.

Another is the signature, for example, I, although in the forestry project work, can sometimes engage in scientific research, coupled with the teacher classmate's letter exchange, with the same signature is obviously inappropriate, so you can preset different signatures. motioned, only wrote one, yet to be beautified and rich.

(4) Outlook Contact management

Contacts can also be grouped and sorted and retrieved. A more fun feature is the contact group, you can put the same attributes of people in a contact group, such as the Project city contact, send notice when the point is all arrived.

Other such as import and export, and other software similar, in short, pay attention to contact security, pay attention to backup.

(5) Schedule and Tasks

These two things should actually be separated, but I still do not quite understand now. I have a week of experience, the task should be more specific things, to carry out is a matter, such as writing a paper or technical procedures, to solve a function of the problem of not working, the schedule, then the main emphasis on the timing of the arrangement, such as meeting, meet, time to a few of the tasks in the task of what. In short, the two complement each other, good use of the benefits of efficiency is very large.

You can see these two things when you open Outlook.

I just abandoned dreammail for these two functions to use Outlook, although there are problems with Outlook, such as sending attachments larger than 20 trillion does not give hair, but the schedule and task of my behavior is the specification of its irreplaceable advantages.

Calendar interface

Task interface

Calendar set appointments can be set to jump out of the window to remind, you can also set the program of the weekly what to do, very convenient.

(6) Working with Outlook and OneNote

OneNote is a software for making notes, and it's very flexible and convenient to remember things. As to how flexible and convenient, not mentioned here.

In almost every feature of Outlook, mail, task, calendar, can find the link button for OneNote

Click to go to OneNote and put it in a notebook (OneNote doesn't elaborate) and make some notes.

5. Results and Discussion

The result I feel very good, this software is simply for me this kind of brain is not clear of people tailor-made Ah, just need to start to think clearly, according to the plan to do, even if the control of the time (of course, did not think of the strict control like Steve Jobs), at least to know that the matter has not been finished. Well, the important thing in the future is to figure out what's going to happen, then write it and follow the plan. Of course, Outlook itself has a very good mail function. Of course, the most good is the comprehensive use of these functions.

Source Document

Project Management Course