Recently, I have seen a person's experience in time management in China.

 

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This is not the same as my usage.

Recently, I have seen a person's experience in time management in China.

Http://www.hainei.com/blogs? R = 125364 & P = 2

Preface

I try not to express myself as much as possible. If you really want to understand my methods, please read them carefully. In addition, although time management is effective, it is not omnipotent. My opinion and practice are only for me. I hope you can find a suitable method in practice.

Why time management?

1. When you feel that time is not enough;
2. When you think there are many things in your mind;
3. When you feel that your work is too trivial and has no focus;

Effect after use:

1. Relax yourself in your work, which is much more efficient than in the past;
2. When a week is completed, it will not be worried about writing work summaries;
3. You know the progress of everything the boss asks you;

Negative effect:

1. It may make you feel a little anxious;

Difficulties encountered during use:

Hard to stick! However, believe that you can become a habit of doing anything for two months. Stick to it and develop a habit of earning a lifetime!

Principles:

1. What can be done right away.

If you are idle now, the boss asks you to do one thing and do it right away. Don't delay it. The more you drag, the more you forget. In addition, the tasks that can be completed in 2 minutes can be completed immediately without time management! If he is part of an important project and you want to track it later, you can write it on your laptop.

2. Do not trust your brain.

Don't overestimate yourself. The brain is the least reliable. Remember how many things you forgot? Write down the things that cannot be completed within 2 minutes (the location of the record depends on your habits. I will introduce my practical tools later ).

3. Focus.

Don't worry about it. Don't say it to yourself. I read a piece of news and then process an email, so there is no pressure on my work. Error !!!, Focus entirely on the current issue within a period of time, and try to turn off MSN and QQ. If possible, you can buy a small timer to force yourself to get started within a limited time. Once you get used to this completely focused state of work, your work efficiency will be greatly improved, and you will have more time to read your news and novels. My definition of time management isThingsProcessed.

I divide things into two categories: Events and things.

The event has a definite time. For example, a meeting at will have dinner with the customer at noon.
Things are easy to understand. They are just one thing, and there is usually no clear time requirement. For example, if you want to go to the store to buy things, you can go on Sunday or at any time on Sunday.

How did this happen?

1. Your own brain. For example, we think we are going to buy clothes on Sunday, and I want to invite someone to dinner on Sunday.
2. Email. This is the most common information source for office workers.
3. Telephone and oral communication. This kind of thing is the easiest to forget, because it comes from the outside world and is not as traceable as emails. It is often done without action or record, and it will soon be forgotten.

My Event Management

1. If I am on the Internet: I see the course schedule of the school this week, I will enter the courses and time I need into Google Calendar immediately; if a customer asks me to have dinner, I immediately input the time and object into Google Calendar.
2. If I am not on the Internet: A friend calls me and tells me to go hiking at on the weekend. If I go, I will enter "am" into my calendar for Nokia e71.
3. I use goosync to synchronize the calendar on my mobile phone with the calendar on the Internet. For detailed steps, see "unify your calendar ".

Because I carry my cell phone whenever and wherever I want, the upcoming events will always be displayed on the screen, and I will be reminded by an alarm in advance, so that I will not forget or be late for appointments, meetings, and meals; when I open Google Calendar every 15 days, I can see how each taxi ticket and meal invoice come from.

Next, I will introduce how to handle things. First, I will introduce the tools I have used and my views.

My notebook of time management tools

Advantage: it can be carried at any time for easy recording. I used to record everything in my notebook with a black pen and drop a red pen. This is my first practice of time management, it also improves my time management capability.
Disadvantage: it is not conducive to retrieval, but to sorting and organization. When I look back at a customer, it is inconvenient to turn over the notebook for half a day.

My time management tool software (outlook, etc)

Advantage: it is easy to search, facilitate organization management, and has powerful functions. Especially in outlook, we can easily add a flag after the email and remind ourselves to handle it. Outlook is a good time management tool for people who work mainly to process emails.
Disadvantage: it cannot be carried with you. How can I record a task that my boss handed in without a computer? I look forward to the performance of the Chandler software, which tries to solve it through the concept of network hub. Outlook also has a common problem for Microsoft: It is very bloated.

My time management tools

Advantages: eye-catching; disadvantages: trivial!
So there are only things that are particularly important. I use instant stickers to deepen my impression, but never use them to manage events. Otherwise, you will be in the ocean of instant stickers.

So everyone can guess the event management tool I am currently using.Network!The next article describes how to use Network Tools for time management.Why use the network as a time management tool?

1. The network is anytime, anywhere. I sat in front of a computer eight hours a business day and had a computer after I got home. I could use my cell phone at other times to access the Internet at any time, and the network was always around me.
2. The network is stable and reliable. I don't have to worry about virus infection. I don't have to back up the virus every time I reinstall the operating system.
3. The network is open. I can access the network through any terminal, and the data of any terminal can also be easily input into the network.

Through comparison and selection, I use the "Remember the milk" (RTW) website as my time management tool. The following is my experience in using RTW for time management.

Step 1: Judge

In my first article, I told you to do things right away within 2 minutes. You don't need time management tools. If you want to record them, you can enter them in RTW to facilitate your retrieval later. If the task cannot be completed within 2 minutes, you can use it as a task (task = thing) and enter all the tasks into your "inbox ".

Step 2: Collect tasks

After you register with RTW, you will find a "inbox" in the task view ". There are also some default categories, such as "work", "life", and "learning". My suggestion is to delete these categories and keep only "inbox ". The reason for doing so is:

1. Simple. This is also the most important factor in the whole time management. Only simple can we stick to it. It's easy enough to input everything into the "inbox.
2. My main task is work. My work accounts for about 90% of my time management, so it is better to merge all the categories. I will tell you how to distinguish between life and learning.
3. convenient combination with emails. RTW assigns a separate email address to each user. When you send an email to the customer asking about the cooperation intention, you can copy your RTW address by using the encrypted copy, in this way, your "inbox" will have an extra task.

Specific instance of the collection task:

1. I am in front of the computer. The boss said that you analyzed the data from last week and sent a report to me on Tuesday. This is a piece of information. I can't finish it within 2 minutes. I decided to do it on Monday afternoon. I opened "inbox", pressed the shortcut key "T", and entered "write data report for last week ", press the shortcut key "D" and enter "Monday ". The task is added. This data report is made every week, so I press the shortcut key "S" and enter "Weekly ", in this way, every Monday I will have a "write last week's data report" task.

2. I use an email. The source data in the data report is provided by Xiao Zhang. I sent an email to him and copied my RTW email with a BCC. In this way, "inbox" has another task. I press d to set the time to "Monday 11 am", so that next Monday, I will see this task and send Xiao Zhang to me for data.

3. When I am outside. Customer A said that we agree to cooperate with you and send me a contract on Monday. I use my mobile phone to access the WAP website of RTW, Or I use my mobile phone to send an email to the "inbox". The time point can be directly indicated in the email.

Step 3: Task Classification

1. Divide a task into three states: action, which can be listed in the action list. The first is waiting. For example, I asked John to help me prepare the report and allocate the report to him. Wait for his reply. Another is someday. I want to go to Changbai Mountains by the end of the year, but there is no specific plan yet. A someday task must be noted down; otherwise, a lot of inspiration will be lost in vain.
 
RTW has a concept of tag, that is, Tag. I add the waiting tag to all waiting projects and the someday tag to all someday projects. Most tasks can be operated immediately. I will not add the waiting and someday tags to all tasks, which can be operated immediately by default.

2. If there are more than three tasks in everything, it is called a project. For example, if you contact Customer A, I will add the "customer a" label to all the tasks, such as sending quotations, negotiating contracts, and subsequent services. There is a tag cloud on the right side of the RTW interface. You can select "Customer A" to see all the tasks.

Another idea is to create a new list and move all tasks belonging to this project to this list. When this task is completed, you can archive the list in the settings. Because my work is trivial and not suitable for this kind of work, I will not introduce it separately. If you are interested, you can practice it on your own.

3. perform specified tasks at the specified location. Each RTW task has a "location" parameter. You can enter the location where the task occurred, such as "company" and "home, when you are in the company, you focus on what happens in the company, instead of thinking about the family. As I mentioned earlier, my time management is mainly used for work, so 90% of them happen in the company. I used this function for a while, and later I thought it was not practical and gave up.

Note:

1. for action and waiting tasks, a time point must be added for completion.
2. Try to describe your task in detail. My task is basically related to the customer. Therefore, I usually add the tag "waiting, customer name" by shortcut ", in this way, it is very convenient to view a customer-related task in the future. It is also a small customer management system. Manage tasks

1. Enter not tag: waiting and not tag: someday and not dueafter: "2 weeks from today" in the search box on the page ". The search result is the tasks that need to be operated within 2 weeks, and then saved as "Do it !" Label. Why do we need to set it to 2 weeks, so that we can better focus on the current task. If you are good at assigning importance to tasks, you can add importance parameters to focus more on important tasks.

Another trick is to create "-- born to win!" In the inbox !" This inspires your language to set the time to today, set the importance to 1, and then repeat every day. In this way, in the do it list, such famous quotes will be placed at the top. Opening the list every day will inspire you. Repeat it and click the "finish" button.

2. Enter Tag: waiting in the search box and save it as waiting. Because there are not many waiting events, I have not set the event restrictions.

3. Enter the tag: someday in the search box and save it as someday. Do it is a daily concern! Someday and waiting are two lists. Someday can be followed once a week. If it can be executed, the someday tag will be removed, and the task details will be added to do it! List.

Execute task

In the early stage, we sorted out the categories and actions. In the face of a well-organized list, we must remind ourselves to "Focus" and complete the tasks one by one, do not think about how to execute several tasks. The following is my execution steps:

1. After opening RTW every day, focus on do it! List, one thing to execute.
2. After the task is executed, You can urge others to complete the tasks in the waiting list.
3. Other tasks can be completed in advance when there is nothing to do.

Review Task

I believe that everyone has a good time management habit when writing a work summary. It is easy to write a work summary.

1. Enter completedwithin: "2 week of today" in the search box and save it as bi-weekly report. All tasks completed in two weeks are listed, in this way, it is easier to write work summaries?

2. Go to my Google Calendar to review the events of the week. If necessary, I will add it to my work summary.

3. Open my outlook inbox and check the emails that have been replied to within 2 minutes. If necessary, add them to the work summary.

Conclusion

1. I am constantly exploring time management, and I am not doing well now. If there is something wrong with time management, I hope to get corrections and experience from others;
2. Keep the remaining fragrance in your hands. Through sharing, I have been improved. If anyone is interested in time management, I hope to have more exchanges. I bought the original getting things done by David Allen a few days ago. I only read one of the processes described in it, which confirms my previous wild path and gains some benefits. In addition, we will share some experiences with you during this period of time.

Focus and immediate action

Without these two words, GTD cannot talk about it. When dealing with things, we must constantly remind focus and do it now.

Collect information

I have also talked about collecting information before. I think it is useful to mention one point in David's book: reduce inbox as much as possible. That is to say, it is easy to confuse by gathering information into a "box" as much as possible, instead of scattered in multiple. I currently have two inboxes: RTW and outlook. Outlook is only a secondary "box" that can be processed as soon as possible. It cannot be processed as soon as possible, or it needs to wait for others to complete, or the major issues are immediately transferred to RTW. Then I will review my own mail processing process:

1. Open Outlook every morning, and seal the email to view it. If you need to reply and process the email, add a subsequent sign to it;
2. Check the emails with the follow-up signs and immediately reply to the emails. If it is necessary for others to handle the emails or is important, copy the emails to the RTW inbox when forwarding or replying to the emails;
3. Remove the subsequent labels to keep outlook fresh and focus on the inbox of RTW.

Organize inbox

After a while, I found that the inbox of RTW is too large and all information is in it. This is certainly beneficial, but it is also a challenge for sorting out tasks, in particular, you need to find out the tasks that have just been forwarded by email, and then add the date and tag. So I created another list myself:

Due: Never not tag: someday not tag: Waiting priority: None

For those just added into the inbox tasks, save as "X-BOX", every day you need to look at the small "box" of those unorganized tasks, in this way, you no longer need to look at the large inbox.

After another month of time management practices, I encountered new problems in my time management methods, and summarized some solutions to share them with my friends.

Next?

After a task is entered into the time management system, it is usually composed of multiple steps. Take a work instance as an example-"negotiating new customers ":

Enter "call Zhang ** in inbox to set the end date and call Zhang before the end date;

After this step, it is easy to see that the "call to Zhang **" task is over, but there are still a lot of follow-up work. If you do not add the Next Step in time, this may cause the project to have a breakpoint. Therefore, after completing the task, be sure to remind yourself whether there are any next actions. If so, please add them in time!

Review

Previously, I only considered review as an unimportant step. After recent practices, I found that review is an indispensable part of time management.

In the first scenario, after calling Zhang **, if you forget to add the next task, you can quickly make up for your omissions through review;

Assume that the first scenario is completely over and has already reached a cooperation agreement with Zhang **. because many of my customers may forget to continue tracking after the cooperation is reached **. Through review, I can recall that I have talked about such a customer to see how it has been working. So how can we review Zhang's customers in a timely manner?

I finally decided to use the "importance" parameter that I ignored in the past.

Importance

Select a task and press the number key "1" or "2" or "3" to set the task to different importance. I have never used this function in the past, it can solve many problems for me.

Obviously, most jobs are of zero importance and the tasks that need to be reviewed must be relatively important. When I add a task, I press a key to call the first task of the project ** to add importance 3.

Enter in the search boxCompletedwithin: "3 month of today" and (Priority: 2 or Priority: 3)And save it as the review list.

In this way, you can click this list when you are okay. The important work you have done in three months is clear and you can check whether there is any need to follow up. If so, act immediately.