SharePoint Online: Software Boundaries and limitations

SharePoint Online: Software Boundaries and limitations

This article describes some of the important limitations you might need to know about different SharePoint Online programs in Office 365. For example, it provides information about the number of users supported, storage quotas, and file size limits. This article describes the limitations of paid subscriptions. You may see different limitations of the trial plan and the SharePoint online preview site.

Note in the Office 365 plan, the software boundaries and restrictions for SharePoint Online are managed separately from the mailbox storage limits. Mailbox store limits are set up and managed by using Exchange Online. For more information about how Exchange manages mailbox limits, see the recipient's mailbox type and storage limits. The content of this article

Availability of SharePoint Online features

SharePoint Online Restrictions in the Office 365 plan

Restrictions on site elements in SharePoint Online

Additional information about OneDrive for Business restrictions

Availability of other resources SharePoint Online features

You need to determine which SharePoint solution is best for your organization's needs.

SharePoint online may be included in the Office 365 plan or purchased as a stand-alone plan, such as SharePoint Online plan 1 or SharePoint Online plan 2. Various programs include different SharePoint Online products.

You can choose the plan that best suits your organization's needs. You must assign a subscription schedule to everyone who accesses the SharePoint Online service.

To learn more about the availability of SharePoint features and Office 365 services in SharePoint Online, see the SharePoint Online service description.

Back to the top of the page about the restrictions on SharePoint Online in the Office 365 plan

Note that SharePoint Online for Office 365 Midsize Enterprise Edition, Office 365 Small Enterprise Edition, and Office 365 Small Business Advanced Edition is no longer available for purchase. However, for customers who still use these plans, the restrictions are still included here.

SharePoint Online Restrictions in the Office 365 commercial base and Office 365 commercial Premium editions

SharePoint Online Restrictions in the enterprise, education, and Government editions of Office 365

SharePoint Online restrictions in Office 365 Midsize Enterprise Edition

SharePoint Online in Office 365 Small Business Edition restricts the SharePoint Online restrictions in the Office 365 commercial base and Office 365 commercial Premium editions

The following table describes the SharePoint Online restrictions in the Office 365 commercial base and Office 365 commercial advanced editions.

Function

Description

Storage space per user (the total storage base that makes up the tenant)

500 megabytes (MB) per subscriber.

Extra Storage space (per GB); no minimum purchase amount

To buy a store, see Change the storage space for subscriptions.

Important You cannot purchase additional storage for a trial subscription.

Per tenant storage Space Benchmark

GB + Extra Storage space purchased for each Subscriber + MB.

For example, if you have 10,000 users, the base storage space is allocated approximately 5 TB (GB + MB * 10,000 users).

The additional storage you can purchase is unrestricted.

Site Collection Storage Limits

Up to 1 TB per site collection. (Trial version GB.) ）

SharePoint administrators can set storage limits for site collections and sites. The minimum storage space for each site collection is allocated MB.

List view threshold limits in the site library (including folders and files)

You can synchronize up to 5,000 items (including folders and files) in the site library. For more information about how to work with a large number of projects, see Managing large lists and libraries in Office 365.

Per Tenant site collection (#)

500,000 site collections (except personal sites).

Sub Web site

Up to 2,000 subsites per site collection

Personal site Storage space

Up to 1 TB per user (after Setup is complete).

Personal site storage space is available for users ' OneDrive for Business libraries and personal news sources. This storage is calculated separately and does not increase or decrease the total storage space allocation for the tenant.

For more information about OneDrive for Business, see additional information about OneDrive for Business restrictions later in this article.

Office 365 Group Storage

The Group document library has a maximum of 1 TB of storage capacity and can upload up to 2 GB of files.

Groups can automatically extract any and all site collection available SharePoint Online pool storage.

Site Collection Storage Limits

Up to 1 TB per site collection. (Trial version GB.) ）

SharePoint administrators can set storage limits for site collections and sites. The minimum storage space for each site collection is allocated MB.

File Upload Restrictions

2 GB per file.

File Attachment size limit

MB

Synchronization restrictions

You can synchronize up to 20,000 items (including folders and files) in the OneDrive for Business library.

5,000 items in a site library, including files and folders.

Number of users

Up to 300 users

The number of external users who are invited

You can invite unlimited number of external users to join the SharePoint online site collection. For more information, see Managing external sharing for a SharePoint Online environment

When viewing the information in the previous table, keep in mind that the base storage limit of Office 365 commercial base and Office 365 commercial Advanced Editions (GB + MB per subscriber) affects some of these values. For example, although these plans apply to SharePoint Online that imposes a 1 TB limit per site collection, your specific tenant may not have enough storage space to contain a 1 TB site collection.

Important Recommendations Monitor the Recycle Bin and empty it periodically. The contents of the Recycle Bin occupy the tenant's storage quota. For example, if the Recycle Bin on a Web site contains 5 GB of content, the available storage space will be reduced by 5 GB.

Back to the SharePoint Online restrictions in the enterprise, education, and Government editions of the first Office 365

The following planned products have common boundaries and limitations:

Microsoft Office 365 Enterprise Edition subscriptions (E1–E4)

Microsoft Office 365 Government version subscription (G1–G4)

Microsoft Office 365 Education Subscription (E2–E4)

Microsoft Office 365 Kiosk subscriptions (K1-K2)

SharePoint Online Standalone Subscription plan (plan 1 and plan 2).

The following table describes these limitations.

Function

Office 365 Enterprise Edition plan

(including E1-e4, E2-e4, G1-g4, and SharePoint Online plan 1 and plan 2

Office 365 Kiosk Program (Enterprise Edition and Government edition K1-K2)

Storage space per user (the total storage base that makes up the tenant)

500 megabytes (MB) per subscriber.

0 (0).

The licensed Kiosk Worker is not added to the tenant storage space baseline.

Extra Storage space (per GB); no minimum purchase amount

To buy a store, see Change the storage space for subscriptions.

Important You cannot purchase additional storage for a trial subscription.

To buy a store, see Change the storage space for subscriptions.

Important You cannot purchase additional storage for a trial subscription.

Per tenant storage Space Benchmark

GB + Extra Storage space purchased for each Subscriber + MB.

For example, if you have 10,000 users, the base storage space is allocated approximately 5 TB (GB + MB * 10,000 users).

The additional storage you can purchase is unrestricted.

Important If you have a government community cloud program, you can purchase up to terabytes of additional storage.

GB + Extra Storage space purchased.

The additional storage you can purchase is unrestricted.

Important If you have a government community cloud program, you can purchase up to terabytes of additional storage.

Site Collection Storage Limits

Up to 1 TB per site collection. (Trial version GB.) ）

SharePoint administrators can set storage limits for site collections and sites. The minimum storage space for each site collection is allocated MB.

Important If you have a government community cloud planning, then the limit is GB.

Up to 1 TB per site collection. (Trial version GB.) SharePoint administrators can set storage limits for site collections and sites. The minimum storage space for each site collection is allocated MB.

Important If you have a government community cloud planning, then the limit is GB.

Booth workers (scheduled K1-K2) cannot manage SharePoint site collections. You need a license from at least one enterprise planning user to manage the Kiosk site collection.

List view threshold limits in the site library (including folders and files)

You can synchronize up to 5,000 items (including folders and files) in the site library. For more information about how to work with a large number of projects, see Managing large lists and libraries in Office 365.

You can synchronize up to 5,000 items (including folders and files) in the site library. For more information about how to work with a large number of projects, see Managing large lists and libraries in Office 365.

Per Tenant site collection (#)

500,000 site collections (except personal sites).

500,000 site collections.

Sub Web site

Up to 2,000 subsites per site collection

Up to 2,000 subsites per site collection

Personal site Storage space

Up to 1 TB per user (after Setup is complete).

Personal site storage space is available for users ' OneDrive for Business libraries and personal news sources. This storage is calculated separately and does not increase or decrease the total storage space allocation for the tenant.

For more information about OneDrive for Business, see additional information about OneDrive for Business restrictions later in this article.

Not available.

Office 365 Group Storage

The Group document library has a maximum of 1 TB of storage capacity and can upload up to 2 GB of files.

Groups can automatically extract any and all site collection available SharePoint Online pool storage.

The Group document library has a maximum of 1 TB of storage capacity and can upload up to 2 GB of files.

Groups can automatically extract any and all site collection available SharePoint Online pool storage.

Public Web site Storage default value

5 GB

SharePoint administrators can allocate up to 1 TB (site collection Restrictions).

5 GB

SharePoint administrators can allocate up to 1 TB (site collection Restrictions).

Booth workers (scheduled K1-K2) cannot manage SharePoint site collections. You need a license from at least one enterprise planning user to manage the Kiosk site collection.

File Upload Restrictions

2 GB per file.

2 GB per file.

File Attachment size limit

MB

MB

Synchronization restrictions

You can synchronize up to 20,000 items (including folders and files) in the OneDrive for Business library.

5,000 items in a site library, including files and folders.

You can synchronize up to 20,000 items (including folders and files) in the OneDrive for Business library.

5,000 items in a site library, including files and folders.

Maximum number of users per tenant

1–500,000+

Note If the number of users exceeds 500,000, please contact the Microsoft representative to discuss the detailed requirements.

1–500,000+

Note If the number of users exceeds 500,000, please contact the Microsoft representative to discuss the detailed requirements.

The number of external users who are invited

You can invite unlimited number of external users to join the SharePoint online site collection. For more information, see Managing external shares of the SharePoint Online environment.

You can invite unlimited number of external users to join the SharePoint online site collection. For more information, see Managing external shares of the SharePoint Online environment.

When viewing the information in the previous table, keep in mind that the base storage limit of Office 365 Enterprise Edition (GB + MB per subscriber) affects some of these values. For example, although the SharePoint Online program that is available for Office 365 Enterprise Edition imposes a limit of 1 TB per site collection and 500,000 site collections, your specific tenant may not have enough storage space to contain 500 per storage space of 1 TB. 000 site collections.

Important Recommendations Monitor the Recycle Bin and empty it periodically. The contents of the Recycle Bin occupy the tenant's storage quota. For example, if the Recycle Bin on a Web site contains GB of content, the available storage space will be reduced by GB.

Back to the SharePoint Online restrictions in the first Office 365 Midsize Enterprise Edition

The following table shows the SharePoint Online software boundaries and restrictions in Office 365 Small Business Edition.

This plan is no longer available for purchase. See Switch to a different Office 365 plan or subscription for instructions on how to update one of your plans with a new plan.

Function

Description

Storage space per user (the total storage base that makes up the tenant)

500 megabytes (MB) per subscriber.

Per tenant storage Space Benchmark

GB + MB per subscriber.

For example, if you have 250 users, the base storage space is allocated to 135 GB (GB + MB * 250 users).

You can purchase up to a maximum of terabytes of storage space.

Larger storage space is required to be purchased in GB per month.

To buy a store, see Change the storage space for subscriptions.

Important You cannot purchase additional storage for a trial subscription.

Site Collection Quota limit

Up to 1 TB per site collection. (Trial version GB.) ）

SharePoint administrators can set storage limits for site collections and sites. The minimum storage space for each site collection is allocated MB.

Per Tenant site collection (#)

20 site collections (except personal sites).

Sub Web site

Up to 2,000 subsites per site collection.

Personal site Storage space

1 TB per user (after Setup is complete).

Personal site storage space is available for users ' OneDrive for Business libraries and personal news sources. This storage is calculated separately and does not increase or decrease the total storage space allocation for the tenant.

For more information about OneDrive for Business, see additional information about OneDrive for Business restrictions later in this article.

Office 365 Group Storage

The Group document library has a maximum of 1 TB of storage capacity and can upload up to 2 GB of files.

Groups can automatically extract any and all site collection available SharePoint Online pool storage.

Public Web site Storage default value

5 GB

SharePoint administrators can allocate up to 1 TB (site collection Restrictions).

File Upload Restrictions

2 GB per file.

File Attachment size limit

MB

Synchronization restrictions

The OneDrive for Business library contains 20,000 items, including files and folders.

5,000 items in a site library, including files and folders.

Number of users

1-250 Users

The number of external users who are invited

You can invite unlimited number of external users to join the SharePoint online site collection. For more information, see Managing external sharing for a SharePoint Online environment

When viewing the information in the previous table, keep in mind that the base storage limit of Office 365 Midsize Enterprise Edition (GB + MB per subscriber) affects some of these values. For example, although the SharePoint Online Midsize Enterprise Edition imposes a limit of 1 TB per site collection and 20 site collections, your specific tenant may not have enough free storage space to contain 20 site collections with 1 TB per storage space.

Important Recommendations Monitor the Recycle Bin and empty it periodically. The contents of the Recycle Bin occupy the tenant's storage quota. For example, if the Recycle Bin on a Web site contains GB of content, the available storage space will be reduced by GB.

Back to the SharePoint Online restrictions in the first Office 365 Small Business Edition

SharePoint Online in Office 365 Small Business Edition and Office 365 Small Enterprise Advanced Edition has common boundaries and limitations. The following table describes these limitations.

This plan is no longer available for purchase. See Switch to a different Office 365 plan or subscription for instructions on how to update one of your plans with a new plan.

Function

Description

Storage space per user (the total storage base that makes up the tenant)

500 megabytes (MB) per subscriber.

Site Collection Quota limit

Up to 1 TB per site collection. The minimum storage space for each site collection is allocated MB.

Per Tenant site collection (#)

1 site collections per tenant.

Sub Web site

Up to 2,000 subsites per site collection

Total Tenant free storage space

GB + MB per user. For example, if you have 10 users, the base storage space is allocated GB (GB + MB * 10 users). You can purchase up to 1TB of storage space.

Personal site Storage space

1 TB per user (after Setup is complete). This storage is calculated separately and does not increase or decrease the total storage space allocation for the tenant. Personal site storage space is available for users ' OneDrive for Business libraries and personal news sources. For more information, see additional information about OneDrive for Business restrictions.

Office 365 Group Storage

The Group document library has a maximum of 1 TB of storage capacity and can upload up to 2 GB of files.

Groups can automatically extract any and all site collection available SharePoint Online pool storage.

Public Web site Storage default value

A maximum of 5 GB SharePoint administrators can be assigned 1 TB (site collection Restrictions).

File Upload Restrictions

2 GB per file.

File Attachment size limit

MB

Synchronization restrictions

OneDrive the 20,000 items in the for Business library, including files and folders. 5,000 items in a site library, including files and folders.

Number of users

1-25 Users

The number of external users who are invited

You can invite unlimited number of external users to join the SharePoint online site collection. For more information, see Managing external sharing for a SharePoint Online environment

When viewing the information in the previous table, keep in mind that the base storage limit of Office 365 Small Business Edition (GB + MB per subscriber) affects some of these values. For example, although the SharePoint Online Small Business Edition imposes a limit of 1 TB per site collection, your specific tenant may not have enough storage space to contain a 1 TB site collection. Restrictions on site elements in SharePoint Online

There are also restrictions on site elements for SharePoint online sites. Several examples are provided below:

Lists and libraries restrict different types of columns with different restrictions. For example, you can have up to 276 columns in a list for a column that contains a single line of text.

Page restrictions you can add up to 25 Web Parts for a single Wiki or Web page.

Security restrictions different security features have different limitations. For example, a single user cannot have more than 5,000 security groups.

There are too many specific elements of a previous site element that cannot be listed here, but you can learn more about them in the software boundaries and limitations of the TechNet article SharePoint 2013. In this linked article, only the sections on List and library limits, page limits, and security restrictions apply to SharePoint Online.

Warn that specific feature information in this TechNet article may not be accurate for SharePoint Online.

Return to the top of the page for additional information about OneDrive for Business restrictions

Each user in the Office 365 SharePoint Online gets 1 TB of personal site content storage space allocated (the Government plan is GB). A personal site contains the user's OneDrive for Business Library, a recycle Bin, and personal news source information.

For each personal site, all of the SharePoint Online plans that are available for Office 365 contain the same storage space allocation. This storage space allocation is separate from the tenant allocation.

For more information about OneDrive for Business allocation restrictions, see the limitations of using OneDrive for Business Windows synchronization clients. Other resources

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Office 365 Connection Restrictions

To learn more about Internet bandwidth, port, and protocol considerations for Office 365 plans, see Office 365 ports and protocols.

Availability of SharePoint Features

To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see the SharePoint Online service description.

SharePoint Online Search Restrictions

To learn more about the SharePoint Online search restrictions, see Search restrictions for SharePoint online.

Mobile devices

To learn more about opening a SharePoint Online site from a mobile device, see Using a SharePoint Online site from a mobile device.

File type

To learn about the types of files that you cannot add to a list, see the types of files that cannot be added to a list or library.

Online URL

To learn about SharePoint online addresses, see the SharePoint Online URL and IP address.

Website language

To learn how to set up a language for a Web site, see Change language and locale settings.

Planning and Deploying SharePoint Online

Office 365 Business Edition-SharePoint Online Planning Guide.

Office 365 Small Business Edition-SharePoint Online Planning Guide.

Change storage space

Change the license or storage space for the subscription.

Important You cannot purchase additional storage for a trial subscription.