Shortcut keys for Word processing documents and Web pages

This article describes the shortcut keys for working with documents and Web pages in Word.

• Create, view, and save documents

CTRL + N

Creates a new document that is the same as the current or most recently used document type.

Ctrl+o

Open the document.

Ctrl+w

Closes the document.

Alt+ctrl+s

Splits the document window.

Alt+shift+c

Undo the Split document window.

Ctrl+s

Save the document.

• Find, replace, and browse text

Ctrl+f

Find content, formatting, and special items.

Alt+ctrl+y

Repeat lookup (after closing the Find and Replace window).

Ctrl+h

Replaces text, specific formatting, and special items.

Ctrl+g

Navigate to a page, bookmark, footnote, table, note, graphic, or other location.

Alt+ctrl+z

If you use Word as your e-mail editor, you can switch between documents, or parts of the document, and between a document and an open e-mail message.

Alt+ctrl+home

Open a list of browse options, use the arrow keys to select an option, and then press Enter to browse the document using the selected options.

• Undo and redo Operations

Esc

Cancels the operation.

Ctrl+z

Undo the previous action.

Ctrl+y

Recovery or repeat operation.

• Switch to another view

Alt+ctrl+p

Switch to Print Layout view Page view: A view of a document or other object that is the same as the printing effect. For example, items such as headers, footers, columns, and text boxes appear in their actual positions. )。

Alt+ctrl+o

Switch to outline view outline view: Outline view represents the level of the title in the document structure as indented document headings. You can also use outline view to work with master documents. )。

Alt+ctrl+n

Switch to normal view normal view: A view that displays text formatting and simplifies the page. Normal view facilitates most editing and formatting. )。

Alt+r

Switch to Reading view.

CTRL +

Expand or collapse the subdocument in the master document.

• Outline View

In outline view, click

Alt+shift+ LEFT Arrow

Raise the paragraph level.

alt+shift+ RIGHT Arrow

Lower the paragraph level.

Ctrl+shift+n

Demote to body.

alt+shift+ Up ARROW

Moves the selected paragraph up.

Alt+shift+ DOWN ARROW

Moves the selected paragraph down.

alt+shift++ (plus)

Expands the text under the heading.

alt+shift+-(minus)

Collapses the text under the title.

Alt+shift+a

Expands or collapses all text or headings.

Slash (/) on the numeric keypad

Hides or displays character formatting.

Alt+shift+l

Displays the first line body or all body text.

Alt+shift+1

Displays all headings with the Heading 1 style.

Alt+shift+n

Displays all headings from "Heading 1" to "title n".