The practical tips for getting word to print in a novice office

When you finish editing a Word document, you usually have to do the print operation. But wait a minute, is the print operation really just click on the "Print" button so simple? If you don't have any requirements for the printing of your document, the printing is really that simple. Unfortunately, in general, we always have this and that kind of requirement for printing documents. So, the following words may be helpful to us in addressing these requirements.

First, the basic article

1. Print the specified page number

Sometimes we just want to print some of the page numbers in the document. Then, just click on the menu command "file → print", in the Open "Print" dialog box, select the "Current Page" single option, then you can print the current mouse page content, if we select the "page range" single option, you can specify the printed page number. If the page number that we want to print is sequential, just enter the starting and ending page number in the "page range" and use the "-" link in the middle. For example, enter "3-7", then print the third page to the seventh page of content.

If you want to print a discontinuous page, then enter the page number you want to print, separated by a comma. If you enter "2,5,8,10", it will print the contents of pages 2nd, 5, 8, 10. Of course, we can also mix these two methods. For example, enter "1,3-5" to print the entire contents of the first and third pages to page fifth, as shown in Figure 1.

Figure 1

2. Print odd or even pages

If we want to print on both sides of the paper, you can select odd pages and even pages to print separately. Just click on the odd Page option or even page option in the Print list box in the Print dialog box shown in Figure 1. As shown in Figure 2.

Figure 2

3. Print the specified area

At some point, we may not be printing a continuous page number, not a noncontiguous page number, but only certain content in the document, which may spread or cross the section. So, what if you print these specified areas? The method is very simple, first select the content in the document, and then click the menu command "file → print." In this case, the selection single option becomes available in the Open Print dialog box. Yes, just check it out. As shown in Figure 3.

Figure 3

4. Print hidden text

Sometimes we set hidden text in the document, such as when the teachers make the quiz paper, they will put the answer to hidden text. However, when you print the document, you may be asked to print the hidden text together, for example, the teachers will also print the test paper with the answer to their own as a sample volume. So, how do you print these hidden text?

Click the menu command "tools → options", click the "Print" tab in the Open Options dialog box, and select the "Hidden text" option under "Additional Information for printing documents", as shown in Figure 4. This way, printing will print with hidden text together.

Figure 4

Second, improve the article

1. Edit text in print preview

Generally we will click on the menu command "file → print preview", and then in the Open Preview window to see if our printing settings are reasonable. If you find the problem at this point, we have to close the preview window and go back to the document for editing.

In fact, by default, the mouse pointer in the preview window is a magnifying glass, which is equivalent to clicking on the Zoom feature, so clicking the document zooms in on the document.

So we just click on the "Magnifier" button on the toolbar and the mouse pointer changes from a magnifying glass shape to I, so we can start modifying the document as shown in Figure 5.

Figure 5

2. Prevent documents from being printed to another page

Sometimes our documents on the last page only a short line or a few lines, both waste paper is not good-looking. How to avoid this problem? There is a simple way: Click the menu command "file → print preview." When you click the Shrink Font Fill button in the toolbar in the Open Preview window, Word automatically shrinks the font size for each typeface used in the document and merges the lines from the last page into the previous page, as shown in Figure 6.

Figure 6

3. Cancel Print Annotations

Annotations are features that are often used by multiple people when editing documents, and annotations can be printed directly by default. But when the document has been edited, the annotation is actually useless. So how do you not print those annotations when you print? In fact, you don't have to delete the annotations in the document one by one. As long as we select "Document" in the "Print content" list in the "Print" dialog box, as shown in Figure 7.

Figure 7

4. Print specific chapters

If the document we are editing is more complex, it is often necessary to insert a section break, make the document a few sections, and set the page number separately in each section. But when we print a document, we may print only the second page of the second section to the third page in section fifth. So, at this point, how do I set it?

Or click the menu command "file → print" To open the "Print" dialog box. Select the page Range single option and enter "P2S2-P3S5" in the following input box, as shown in Figure 8. You see that? The number following the letter "P" represents the page number, and the number following the letter "S" indicates the section number.

Figure 8

So, if you want to print the entire contents of the second section, enter "S2" directly in the input box. If you enter "S2,S5", then the entire contents of sections II and fifth are printed. Of course, only print the third section of the second page to the seventh page of content, you should enter the "P2S3-P7S3".

Third, the skill article

1. Direct Print NOT negotiable

Usually we print by starting Word, opening the document to be printed, and then clicking the "Print" button to print. That's certainly true, but if you're going to print a lot of stuff and we don't need to print the settings one by one, it's too verbose.

Actually, we can. In the Explorer window, select one or more Word documents, right-click, and click the Print option in the pop-up menu. The system automatically opens the Word application and sends the selected document directly to the printer for printing. The Word program closes automatically when the print is finished. Is it convenient?

2. Print Preview without printer

Print preview helps us to look at the printing effect before we print to avoid unnecessary errors. However, this feature requires printer support. If we don't have a printer, how do we solve the problem? In fact, it is very simple, we can virtual a printer to solve the problem.

Open the Printer window in Control Panel and double-click the Add Printer icon. In the Open Installation Wizard window, select Local printers, and then choose one at a time in the manufacturer list and list of printers (try to select the printer models that are familiar or similar to the printer models that we might use later), as shown in Figure 9. Select the "Want to set this printer as the default printer for Windows applications" and "Port settings" to keep the default values. If you are prompted "Do you want to print a test page?", select "No". Click "Finish" and the system will perform other actions automatically. When a new printer icon appears in the printer window, it indicates that the virtual printer is already installed. At this point, we can "print preview," and preview to the printing effect.

Figure 9

3. Compress the printing, the big paper changes small paper

Home printers are usually A4 format, but we want to print A3 format document, how to do? It doesn't matter, or click the menu command "file → print" To open the Print dialog box. As shown in Figure 10, under Zoom, select the paper size A4 you want to use in the scale by paper box. Word scales the page to fit the size of the paper we choose, and A3 's documents are easily printed on A4 paper, equivalent to the "shrink/enlarge" feature on the copier.

Figure 10

All right, let's get here first. Believe that with the above several strokes exertions, to cope with the general situation of Word printing problem should be no problem. Maybe, in some cases, we can also mix a "master" hat wearing it!

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