Top 10 skills for writing papers in word)

Now, when college graduates complete their graduation design and thesis, they often have to spend more than a month to complete their graduation thesis. Currently, Microsoft Word is used to edit papers. (no matter which version you use, the basic functions are the same. For short, word ). If you cannot fully utilize some of the powerful functions of word, you may have to constantly adjust the format when writing and editing long scientific papers. Here, I will sum up my previous experience and lessons in using word in order to attract others.

A thesis should have two levels of meaning: content and performance. Content refers to the text, pictures, tables, formulas, and the section structure of the entire article used by the author to express his thoughts, the performance refers to the page size, margin, various fonts, font size, and so on. The same content can have different performances. For example, an article may have different performances in different publishing houses, while different content can have the same performance, for example, the performance of all the articles published in a journal is the same. The relationship between the two is self-evident.

The author believes that editing the paper "performance" is a very time-consuming and labor-consuming task. If you make preparations in all aspects before writing a thesis, and write and arrange them according to certain rules, it will get twice the result with half the effort; otherwise, it will bring you endless pain. Based on my experience in writing my master thesis, I will provide you with the following suggestions for your reference.

1. Use a good style

To write a thesis, you must use styles. In addition to the headers, texts, and other styles provided by the word, you can also customize styles.

If you find that you use selected text and format bar to set the format, be sure to consider whether the same format is required elsewhere. If yes, it is best to define a style. The same style must be used for the content of the same layout, which can greatly reduce the workload and error opportunities. To adjust the typographical format (document performance), you only need to modify the relevant style at a time. Another advantage of using styles is that word can automatically generate various directories and indexes.

Generally, the corresponding magazine or degree-granting institution will give the author a clear format requirement based on the specific requirements. For example, it is required that the line distance be 17 lbs. In this way, the author of the paper can set the style before writing the paper, so that it is very convenient to write the paper.

For example, the style design using Microsoft Office Word 2003 is as follows:

2. Use cross-reference to set the serial number

Do not enter your own number. We recommend that you use cross-reference. Otherwise, the number entered manually may bring endless troubles to your article modification. The title number can be achieved by setting the title style, and the table and Image number can be completed by setting the question note number. When writing the words "See chapter X, as shown in chapter X", do not enter the number by yourself. cross references should be used. After this is done, when new content is inserted or deleted, all numbers and references are automatically updated without manual maintenance. And the graph and table directory can be automatically generated.

3. Alignment

Do not use manual spaces to achieve the purpose of alignment. Only English words have spaces. Chinese documents do not have spaces. All the la S should be performed by using the ruler, tabulation, alignment, and paragraph indent. If you find that you have manually typed a space, be careful and think about whether other methods can be used to avoid it. Similarly, do not press enter to adjust the spacing of a paragraph.

4. drawing skills

Many charts will be used in the thesis. I strongly recommend that the authors distinguish the graphs and tables in the thesis. The tables can be written using the tools provided by word, which is very simple and will not be repeated here. We strongly recommend that you use Microsoft Office Visio Professional 2003, which is bound to Office 2003. If you cannot bear the speed at which Visio objects can be copied to word, you can try smarddraw, which is not weaker than Visio and is faster than Visio.

5. Edit mathematical formulas

I suggest you use mathtype5.0 to edit mathematical formulas in the thesis. In fact, the word integrated public editor is its 3.0 version. After mathtype is installed, word adds a menu item, and its functions are clear at a glance. We recommend that you use the auto-number and reference functions of mathtype to ensure a good alignment effect and automatically update the number. A common problem with the insert formula in the word text is that the upper and lower line spacing is too large, which is not beautiful. This part can be corrected by fixed line spacing. But remind the author that if mathtype5.0 is installed on your computer, the formula writing speed is very fast and takes up a small amount of CPU. However, when you are going to print the paper, remember to find a computer that follows mathtype5.0. Otherwise, our formula will be "missing.

6. Edit and manage references

It would be too late if you want to sort out references when writing a thesis, but it is better to sort out the documents only when the paper is written on the reference page. You should develop the habit of reading articles and organizing references. Manual sorting of references is painful and error-prone. Word does not provide the ability to manage references, and the method of inserting the end note is not authentic.

We recommend that you use reference manager, which is well integrated with word and provides the write-as-you-go (CITE while you write) function. All you do is enter the relevant information, such as the name, author, and year of the document to be referenced in the document, it will generate a list of beautiful and professional references for you, and the reference numbers for the references are also automatically generated and updated. In addition to keeping the format consistent and standard, this reduces the chance of errors, and avoids the mismatch between references in the body and the reference list. In the long run, the input references can be reused in the future, so that they can be reused once and for all.

7. Use the delimiter

If you want to get different headers, footers, and page numbers in a document, you can insert a segmentation character and set different formats for each section.

The above seven points are all about typographical suggestions, but we should emphasize them again. The author focuses on the content of the article, and the performance of the article will be handled by word. If you find that you are doing tedious typographical work unrelated to the content of the article, you must stop and learn the help of word, because word already provides powerful enough functions.

8. Use sub-Documents

The dissertation should contain at least dozens of pages, including a large number of pictures, formulas, and tables. If all the content is saved in a file, it takes a long time to open, save, and close it, and it is not safe.

We recommend that you save each chapter of the thesis to a sub-document and set the style in the master document. In this way, each file is small, and the editing speed is fast. Even if the file is damaged, there is only one chapter of the loss, which will not be completely annihilated. We recommend that you first create a master document and create a sub-document from the master document. It is better to write the sub-document first and then insert it into the master document.

9. Save and back up data in a timely manner

Set to automatically save, and CTRL + S as soon as it is available.

Not only is word unreliable, but windows is also unreliable, and backups are required for daily work. Word provides the version management function, saves each version of a document to a file, and provides functions such as comparison and merge. However, after several versions are saved, the file is huge, and all versions of the file are lost after the file is damaged. I personally feel that it is not practical. Back up multiple backups.

In addition, it is recommended to save the inserted image and formula to the file separately for backup. Otherwise, when I typed the document one day, I found that the pictures and formulas I had worked so hard to edit turned into a Red Cross, and it was too late to cry.

10. Outline View and document structure

You can easily adjust the unit order by using the Outline View to write an article outline.

The document structure allows you to easily locate chapters.

Some people say that my master's thesis is like a hard-working Porter for a month. I am exhausted and cannot write much. My doctor's graduation thesis is like having a child. The above suggestions are not comprehensive, but I believe they are useful. I hope that you will find some benefits from these suggestions. If you have any questions, you can take some time to study the help of word. I believe it will work twice the result with half the effort.