Transition from file management to knowledge management

 

Let's look at the four words:File management, data management, information management, and knowledge management.
Most people are familiar with the first three words and have no idea about the last word "Knowledge Management.

Let's look at the other four words:Data, information, knowledge and wisdom,
Speaking of these words, Mr. Tian said, "What is data, information, and knowledge? It is worth looking at from an example.

 

If you only know "file management, data management, and information management", your understanding is still in the "Data and Information" phase.

Because "Data and Information" may be the same for everyone, after "human processing" is the output of your processing, that is, "knowledge and wisdom" are not exactly the same.. Processing of "data and information", how to process it, as well as your own experience and fields of studyThe focus and angle are different.

 

It can be seen that file management and knowledge management are very different, but closely linked. Simply put,For you, file management is the input and output of "data and information", while knowledge management is the intermediate processing link.More importantly, it becomes "your knowledge and wisdom ".

Therefore, TC is not suitable for "Personal Knowledge Management". TC is more of an extension of file management; if you want to use it for "Personal Knowledge Management", when there are more than 3000 files, you will feel tired and will waste a lot of time,Get ridNo worries about "naming a file" and "where to put a file.

Of course, some early pioneers in "Personal Knowledge Management" practices, because at that time there was only "File Management Tools" and there was no professional tools to make choices, however, a lot of stubbornness is generated, and it is difficult to move forward to "Knowledge Management" because it cannot get rid of "file management ideas ".Thinking ".

What are the differences between document management and knowledge management?

There are mainly the following differences:

1. file management ideas do not track and record "opening files,
The idea of knowledge management is a learning behavior by recording "opening files" as a "reading.
The idea of knowledge management focuses on "learning.

2. The object management idea uses folders to organize the relationship between objects,
Knowledge management not only uses folders (classification), but also usesKnowledge Point, which organizes the files of related topics togetherAnd multi-dimensional classification, penetration display, and other methods.

3. The idea of file management is that "folder hierarchy" and "Search" are sufficient,
Knowledge management considers "Quick Search" as the core, including quick search and positioning of folders, full-text search of files, instant search of titles, etc.Provides more methods to search for "knowledge", such as daily levels, tags, and statistics.It is considered that the folder expansion efficiency is very low.

4. The file management ideology is scattered over the tools used for "information collection, sorting, and learning applications,
However, the knowledge management philosophy isOverall processProvides dedicated tools to help you collect and sort information and learn applications.Xi"

 

To sum up, I personally think that the key to the transformation from the idea of file management to the idea of knowledge management is the transformation process from the use of "Windows Resource Manager" to the use of professional personal knowledge management software; whether personal knowledge management software is professional has a huge impact on this change.

The transformation from the idea of file management to the idea of knowledge management is promoted,It will accelerate the formation of "personal self-learning ability", make the "Personal Knowledge System" more systematic, and more convenient to improve in practice, and more purposefully supplement the knowledge in the field of focus. In the end, we can improve our personal competitiveness. This improvement is easier with professional tools.

 

Postscript:

I wrote this article because I received an email with the following content:

"Good sir:

For a long time, it has been a headache for data management. Fortunately, this software (dot matrix pkm) was recently developed by a friend of mine, who I downloaded and applied for a week. It's good. For some suggestions, see:
1. Interface: the Microsoft interface is already very familiar to everyone, and many functions are basically defined. The suggestion can be imitated directly. One example is for your reference. It is said that the current standard keyboard was used to reduce the typing speed.Sony, with a strong alliance and resource investment, launched a new keyboard, but still failed.
2. To mobilize the power of users, Mr must have done his utmost to develop the software. However, the customer requirements vary widely. How can we define basic requirements to improve the universality of the software? We suggest that you open the forum based on meizu's mobile phone model,Ask the user to raise his/her requirements. This is very accurate soon.
I am a management consultant, so I am an occupational disease. Sorry, sir. Mr. Zhu can make a software that will benefit Chinese people ."

from the letter, we can see that many operating habits have changed from "Windows Resource Manager" to "Needle PKM, in essence, it is a change from "file management ideas" to "knowledge management ideas.
because it is difficult to build on Windows resource manager, knowledge management functions such as multi-dimensional classification and multi-File Association are directly provided to synchronize between the two software, as a trade-off. the needle PKM can only provide another operation habit. The key is that this habit is "Knowledge Management habits" instead of "file management habits ". When you adapt to the knowledge management habits, you can switch from "file management ideas" to "knowledge management ideas ".

do you want to switch from "file management ideas" to "knowledge management ideas ", it is a question worth thinking about.