[UNKNOWN] Eight rules for presiding over the meeting

 

On a business trip to Japan, I personally attended the training report, Technical Report, Development Report, and summary meeting with the Japanese. After so many meetings, although tired and abnormal, I have some experiences. Here we will sort out and share it with our bloggers. I think this is a general school. It can be used no matter what job you are in or where you want to do your homework.

Rule 1,Do not hold unprepared meetings

Scenario: Wang Xiaoyi ran a bunch of ppt files and documents to Japan. Some of the files he wrote were written in a hurry and were not reviewed. Xiaoyi thought that he was fully prepared. As a result, when he explained to the Japanese at the meeting, the words were unclear, which caused the Japanese to be dizzy and sleepy.

Customer's opinion: this kid is here to tell us what we are writing and what we are talking about.

Analysis: Wang was not fully prepared. He thought that he had provided sufficient materials, but he was not fully prepared. Adequate preparation means that the materials have been reviewed and there is a main line in your mind. For the first business trip, it is difficult to be fully prepared. We should use it as a post and describe how to record the prepared materials on the notebook.

 

Rule 2,Do not let the meeting pace and scope of discussion go beyond control

Scenario: Zhang xiao'er put forward an improvement opinion on the current system. The Japanese side began to discuss it. As a result, the content of the discussions of several Japanese people deviated from 108,000, even more tragic, Zhang xiao'er also joined the discussion.

Analysis: The Conference promoters should be able to control the pace of the meeting globally, so as not to let the meeting be derailed. To make the content of the discussion consistent with the theme of the meeting, once it is found that the topic discussed by the participants exceeds the theme, the topic of the meeting should be pulled back to the theme track.

 

Rule 3,Do not lose any output from the meeting.

Scenario: Chen xiaosan presided over a meeting. Several people who had ideas at the meeting wrote three pictures on the whiteboard to illustrate their ideas. Everyone thought it was good, and Chen xiaosan thought it was good. He secretly remembered these three ideas in his mind. After the meeting, Chen xiaosan sorted out the meeting records and found that the three ideas he had forgotten were forgotten.

Analysis: A Meeting is an active thinking activity. The thinking sparks of the participants may appear in the oral and whiteboard. As a reminder of the meeting, various ideas and proposals generated at the meeting should be recorded in a timely manner. The human brain is unreliable. Two methods are provided here: 1. Carry a notebook at any time, record various ideas and proposals at the meeting with a pen; 2. Take photos and record, once a meaningful graph or text appears on the whiteboard, you can use your mobile phone to take a picture. Now the pixels of your mobile phone are enough.

 

Rule 4,Do not think about the problems at the meeting.

Scenario: Li xiaosi attended a meeting where he discussed the development of a certain hardware product. Everyone at the meeting discussed how to use what technology to implement what functions. However, the hardware of this product has already been developed according to international standards. Once the international standards are popularized, the use of this hardware product will be minimal and the market space will be no longer available.

Analysis: people who do technology will make a mistake, that is, they can easily consider the problem from their own technical fields, rather than considering the market or industry trends. It is often devastating to think hard. At the meeting, we should have a kind of consciousness, not only think about the content of the meeting, but also think about all aspects, rather than thinking about problems.

 

Rule 5, Do not tableNowOutputImpatient orFatigueStatus

Scenario: Liu xiaowu does not take a nap at noon. when attending the afternoon meeting, his eyelids fought and he was unable to concentrate on the meeting. He nodded at the meeting table in various positions.

Customer's opinion: This guy is here to make a fight!

Analysis: Keep yourself cautious with the Japanese meeting. If you feel very sleepy, try your best not to be sleepy or tired, and pour a cup of coffee or throw your thigh, in short, we need to give the Japanese side a spiritual power.

 

Rule 6,Don't forget to make a brief summary for the meeting

Scenario: Zhao xiaoliu presided over a meeting. The meeting lasted for two hours and discussed various issues. After the last question is discussed, it is just the end time of the conference room reservation. Everyone goes out of the meeting room and returns to work.

Analysis: many of the meetings I attended were not summarized. After talking about the issues, everyone left. This kind of meeting gave a very small image, as if everyone was just coming to brainstorm on a temporary basis. I suggest you make a brief summary after each meeting. Remember this as the host of the meeting. With a brief summary, the participants all know what they discussed during the entire meeting. This is also the classic Argumentative Essay's overall structure.

 

Rule 7,Don't forget to organize the meeting room

Scenario: Qian Xiaoqi attended a meeting in Nagoya and the meeting was over. Due to an emergency, Xiaoqi did not care about paper cups and seats on the desk, leaving the scene in disorder.

Analysis: during the Japanese conference, because you are away from the road, you should remember to organize the meeting room no matter how urgent you are, which is rare in China. In Japan, you must remember to tidy up the items on the table and move the seats under the table to keep the meeting room clean and tidy.

 

Rule 8,Don't forget to send the meeting summary to attendees

Scenario: Sun xiaoba presided over a meeting. After the meeting, he immediately returned to his position and did not send the meeting results to the Japanese attending the meeting.

Customer's opinion: No. What is the meeting in the morning?

Analysis: Forgetting to make a summary is not a good professional habit. If you do not make a summary but do not send it to attendees, others will not see your professional qualities. The only output of the meeting is the meeting summary. a few simple words can also remind attendees of the meeting content. The meeting summary does not have to be a long story. A few simple sentences are enough.

 

-Above-