Use outline view and Document Map in Word2003

In Word2003, by setting the outline level for a Word document in outline view, you can use the Document Map to quickly view long Word documents to improve the efficiency of viewing long Word documents.

1. Set outline levels in outline view

Setting the word outline level needs to be done in Word outline view, as described in the following procedure:

Step 1th, open the Word document, click the view → outline menu command in the menu bar, and switch to outline view.

Step 2nd, in Word outline view, each paragraph appears preceded by a tag that indicates that the outline level of the paragraph is "body text." If you don't set an outline level, the outline level for all paragraphs is generally body text. Position the cursor at the title, and then select the outline level (such as Level 1) you want to set in the outline Level drop-down menu of the Outlining toolbar, as shown in Figure 2008071701.

Figure 2008071701 Selecting outline Levels

Step 3rd, repeat the above steps and set all headings to the appropriate outline level, as needed. Click the expand and Collapse buttons on the Outlining toolbar to show or hide content at the level below the corresponding levels, as shown in Figure 2008071702.

Figure 2008071702 Click the expand and Collapse buttons

2. Use the Document Map to view Word documents

After you set the outline level in your Word document, you can quickly see the word long document through the document Map, as described in the following steps:

Step 1th, open the Word document window, click the view → page menu command in the menu bar, and switch the Word document view to the default page view.

Step 2nd, click the view → Document Map menu command in the Word menu bar and open a directory-like Document Map to the left of the Word document window. With the mouse click on the caption, the Word Document main window automatically jumps to the word body position corresponding to the title, as shown in Figure 2008071703.

Figure 2008071703 Using Word "Document Map"