WORD2003 Document layout

The marketing department often has to give a variety of analysis reports, a write is dozens of pages. Writing a deep foundation of the small Wang wrote things naturally, but often bothered him is the problem of typesetting, each time to spend a lot of time to modify the format, make a directory and header and footer. The biggest headache is the boss after reading the report let him modify, the entire document layout is not good to start again. The production of catalogs is also a thankless thing, although Xiao Wang knows word has inserted the table of contents function, but tried several times to discard it, because the system always prompts for errors. Now you can only manually enter the table of contents, overtime number of pages has become commonplace. In order to let oneself have time to enjoy life after work, Xiao Wang spent half a day to learn a long document typesetting skills, this found that the half-day time, can let him enjoy countless leisure evenings and weekends. Xiao Wang summed up his experience to two points:

1. Before making a long document, you should plan all kinds of settings, especially the style settings.

2. The different chapters must be divided into sections rather than pagination.

Let's see how he made a dozens of-page long document with his newfound skills.

Simple report on single-sided printing

The format required for this report is: A4 paper, cover and table of contents, single sided print, page header is the title of the report, except for the cover and table of contents; page numbers are on the right side of the bottom of the page, pages and directories have no page numbers, and the table of contents is 1th.

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Set up paper and document grids

Write the article, do not come up to rush to pen, first to find a suitable size of "paper", this "paper" is the page settings in Word.

Choose File | Page Setup from the menu, display the Page Setup dialog box, and select the Paper tab, as shown in Figure 1.

Usually the paper size is A4 paper, so you can use the default setting. Sometimes you can use B5 paper, just select the appropriate type of paper from the paper size.

Many people are accustomed to first input content, and finally set the paper size. Because the default is A4 paper, if you switch to B5 paper, it is possible to make the entire document layout can not meet the requirements well. Therefore, the first page setup, you can visually see the page in the content and layout is appropriate, to avoid the modification of the post.

Considering the reading report of the leadership age is relatively large, for the dense text reading up more laborious, you can adjust the text. Usually, many people adopt the method of increasing the font size. In fact, you can adjust the spacing between words, lines, and lines in the page setup, even if you don't increase the font size, you can make the content appear clearer.

In the Page Setup dialog box, select the Document Grid tab, as shown in Figure 2.

Select Specify line and character grids, and in the character setting, the default is 39 characters per line, which can be reduced appropriately, for example, to 37 characters per line. Similarly, in the row setting, the default is 44 rows per page, which can be reduced appropriately, such as 42 rows per page. In this way, the arrangement of the text is even clearer.

Set style

Now, there is no rush to enter the text, you need to specify the style of the text. Usually, a lot of people are typing text, use the "font", "Font size" and other commands to format the text, with the "Justified", "center" and other commands to set the alignment of the paragraph, but such operations to repeat many times, and once the unreasonable settings, and finally have to change one by one.

People who are familiar with word skills are not worried about formatting changes, because he can use the Format Painter to brush the modified format one by one to other places that need to be changed. However, if there are dozens of, hundreds of such changes, also have to brush dozens of times, hundreds, it is not become a white-collar painter? You don't have to worry about using styles.

What is a style? To put it simply, a style is a collection of formats. Generally speaking, "format" often refers to a single format, such as "Font" format, "Font size" format, and so on. Each time you format, you need to select a format, if the format of the text is more complex, you need to make several different formatting. A style is a collection of formats that can contain almost any format and can be set to text and paragraphs one at a time by simply selecting a style.

The style is also very simple when set, after the design of a variety of formats, a name, you can become a style. Usually, we just use the preset styles that Word provides, and if the preset styles don't meet the requirements, just make a few changes.

Choose Format from the menu | styles and Formatting command, and you can set or apply formatting or styles in the task pane on the right, as shown in Figure 3. Notice the contents of the display in the bottom of the task pane, and in Figure 3, show is a valid format, and the contents are formatted and styled. For example, bold is the format, Heading 1 is a style, and title 1+ centered is a mixed format for styles and formatting. For beginners, it's easy to confuse. To clearly understand the concept of styles, you can select effective styles in the Display Drop-down list shown in Figure 3, and display the contents shown in Figure 4. At this point, only the styles that are being used and default in the document will be displayed.

The Normal style is the default style in the document, and the text in the new document usually takes the Normal style. Many other styles are set by formatting changes based on the "body" style. So the Normal style is the most basic style in Word, and don't easily modify it, and once it is changed, it will affect all other styles based on the Normal style.

"Heading 1" ~ "Heading 9" is the heading style, which is typically used for all levels of heading paragraphs, and the most different styles are the heading styles that have a level, respectively, corresponding to the level 1~9. This allows you to get the document Map, outline, and table of contents by level. In the list of styles as shown in Figure 4, only the 3 heading styles for Heading 1 ~ Heading 3 are displayed, and if you have more levels of headings, you can select all styles in the show Drop-down list shown in Figure 3 to select the Heading 4 ~ Heading 9 style.

Now, plan the styles that might be used in the article.

A. For each section of the article or the title of the chapter, using the "Heading 1" style, the small headings in the chapter, according to the level of the "Heading 2" ~ "Heading 4" style.

B. The descriptive text in the article, using the "first line indent 2" style.

C. The diagram and diagram descriptions in the article, using the "annotation title" style.