WORD2010 master document to complete multiple people collaborative document editing

This article mainly describes how to skillfully apply the Word2010 software of the main control document function, easy to complete the collaboration of many people document editing work.

The year-end summary report of an enterprise usually involves several professions and has a long length, so it often needs to be written by several people to complete. Working together is a fairly complex process, and we need to have the skills to easily handle duplicate splits and merge main documents.

The master document feature of Word 2010 in outline view just solves this dilemma. Here's an example to explain the collaborative editing of the specific steps, this summary report contains the beginning of the general statement, financial situation, company performance, personnel management, security system, summarized 6 documents.

　　1. Quick Split

Open the Summary report outline with Word 2010 First, select the total title of the summary Report "2010 Enterprise Summary Report", on the Start tab, in the Style list, click Select Title, and set it to the heading style. The first row headings of the financial situation, company performance, personnel management, security system, and summary 5 are set to the Heading 1 style respectively. Of course, if your summary report has already set the corresponding heading style, this step can be saved.

Now click the outline view icon to the right of the status bar under the Word window to switch to outline view. On the master document area of the Outlining tab, click Show Documents to expand the master document area. Press the CTRL + a key to select the full text, click the "Create" icon in the master document area to split the document into 6 subdocuments, and the system will enclose the split 6 subdocument contents in a box (Figure 1).

Finally, the document is named "2010 Summary Report." DOCX "Save to a separate folder (d:2010 Summary report) and exit, and Word will create the 2010 Enterprise Summary report in that folder at the same time. DOCX, financial situation. DOCX, company performance. The 6 subdocuments, such as docx, hold 6 parts of the split separately.

Auto-Split the title text as a split point with the heading, Heading 1 style, and the first row header as the subdocument name by default. To customize the document name, you can open the subdocument by double-clicking the icon in the upper-left corner of the border before you save the main document for the first time, and then clicking Save in the Open Word window to name the document. The subdocument cannot be renamed or moved after you save the main document, or the main document cannot be displayed because the subdocument cannot be found.

　　2. Summary revisions

The "d:2010 Summary Report" folder under the 6 sub-document division to 6 people to edit, remember that they can not change the file name. When everyone edits their respective documents, we will copy and paste them into the d:2010 Summary Report folder to overwrite the same name file to complete the summary.

Now open the main document "2010 Summary report. DOCX, you will see the address link for only a few lines of subdocuments in the document (Figure 2). We have to switch to outline view and click Expand Subdocuments on the Outline tab to display the contents of each new subdocument. The main document is now a compiled summary report that you can modify, annotate, modify, revise, and annotate in the document as well as the corresponding subdocuments.

After the main document is modified to save, and then the "d:2010 Summary Report" folder under the subdocument back to the corresponding person, you can follow the revised, annotated content to modify the perfect. Repeat this step until the summary report is finalized.

　　3. Turn into a normal document

After the summary report is completed, it should be submitted to the Boss for review, considering that the main document will not automatically display content when it is opened and must be accompanied by all the subdocuments and other issues, it is obviously inappropriate to directly submit the main document. So we also need to turn the edited main document into a normal document and then hand it over to the boss for review.

Open main Document "2010 Summary report. DOCX, in outline view, click Expand Subdocuments on the Outlining tab to fully display the contents of all subdocuments. Press CTRL + A to select all the displayed subdocument contents, click Show Documents on the Outline tab to expand the master document area, and then click Cancel Link. Finally, click the Office button to select Save As/word document, and name the save to get the merged general document. It is best not to save directly in this case, after all, the original main document later edit may also be used.

In fact, clicking Object on the Insert tab in Word and selecting text in a file can also quickly merge more than one-person-written documents, which is much simpler. The reason we want to use a master document is that the formatting, modifications, revisions, and so on in the main document are automatically synchronized to the corresponding subdocument, which is especially important when you need to duplicate, split, and merge.