Xinsichuang OA Office automation solution

Last Update:2018-12-07 Source: Internet

Author: User

Developer on Alibaba Coud: Build your first app with APIs, SDKs, and tutorials on the Alibaba Cloud. Read more ＞

1. In the new era, traditional office work methods have greatly constrained the creativity and imagination of people, without the wisdom and potential of people, people spend a lot of time and energy dealing with complicated and repetitive work manually. The manual model imposes heavy shackles on development, resulting in a huge waste of resources, Management Low Efficiency, unable to meet the development needs of the new situation, people need to use advanced production tools to promote the development of productivity.

2. Internal Management Needs

Traditional management methods rely too much on leader's personal abilities, energy, experience, style, habits, feelings, and other human factors, while employees' office work relies too much on their personal wishes and even preferences, these factors are unscientific, irregular, and uncertain, which leads to problems such as chaos, disorder, scalability, and inefficiency in the office environment of the entire Organization. The management costs remain high and have little effect, you cannot establish a healthy and efficient organizational office culture.

3. SpecificationsInformationRequired

Today's society is the information society. There are more and more types of information, and the flow of information is getting faster and faster, and the use of information is getting stronger and stronger. However, the traditional office mode isEnterpriseInformation islands are formed internally to assist the Organization in its operationSystemThey run independently and cannot form an organic whole, which affects the efficiency of business decision-making. People urgently need to effectively manage the generation, transmission, Release, Submission, modification, approval, storage, analysis, query, and statistics of information ......

4. Need to improve efficiency

Today is an era of rapid development and efficiency-oriented. Efficiency means that we can do more things in less time and achieve greater achievements. How to Improve the office efficiency of the entire Organization has become an important and urgent task, while the traditional office mode has become the biggest bottleneck restricting the efficiency improvement, such as telephone, communication, seal,FileThe issuance, approval, archiving, and numerous meetings have made office staff fall into a variety of low-level jobs, which cannot quickly improve office efficiency and quality.

Office AutomationThe emergence of the system effectively solves the above problems.

The Office Automation System uses advancedElectronicsInformationTechnologyIt is a human-machine Information Processing System Consisting of modern office equipment to assist management personnel in various office activities.

The Office Automation System consists of office agencies, office staff, office equipment,NetworkEnvironment, office information and other basic elements. Office automation is a developing comprehensive discipline, involving computer and communication technology science, management and behavior science, system engineering and ergonomics, and other disciplines.ApplicationIs a very active area.

Office automation aims to use electronic information technology to provide advanced office information processing methods, maximize office efficiency and quality, and improve office environments and conditions, improve the automation and scientific level of office management and decision-making.

Specifically, the office automation system mainly implements the following seven aspects:Function:

1. Establish internal communicationPlatform. Establish an internal email system to facilitate communication and information exchange within the Organization.

2. Establish an information publishing platform. Establish an effective internal place for information publication and exchange, such as electronic announcements, electronic forums, and electronic publications, enable the extensive dissemination of internal rules and regulations, news and briefings, technical exchanges, and announcements among employees in the enterprise or government agencies, so that employees can understand the development of the Organization.Dynamic.

3. Implement workflow automation. This involves real-time monitoring and tracking of the transfer process, solving the problem of collaboration among multiple positions and departments, and achieving efficient collaboration . As we all know, each organization has a lot of process-based work, such as document processing, receiving and publishing, various approvals, requests, reports, and so on, automate the process to standardize the work, increase the Unit collaboration efficiency.

4. Automate document management. Various types of documents (including various files,KnowledgeAnd information. Each organization has a large number of documents, which are saved in the file cabinet of each person in the case of manual work. Therefore, it is very difficult to save, share, use and reuse documents. In addition, manual retrieval is difficult. If there are too many documents, you cannot find or even find anything you need. Office automation enables various documents to be electronic. documents can be kept in the form of electronic file cabinets, and documents can be kept according to their permissions.UseAnd shared. After achieving office automation, for example, a new employee in an organization, as longAdministratorRegister an identity document for him, and give him a password. Then he can view the accumulated things, rules and regulations, and various technical documents on his own, the gray na Yan Yu first, the ghost shoots and planted the Mu Lim section, and even the joy of sending the Yun blowing sword, the figure being torn, ah, the prayer party?

5. Auxiliary Office. It involves a lot of content, such as conference management, vehicle management, item management, book management, and other auxiliary office work combined with our daily work, the automation of these auxiliary offices is realized.

6. Information Integration. Each of us has a large number of business systems, such as purchase orders,ERPAnd other business systems, enterprise information sources are often in this business system, office automation systems should be well integrated with these business systems, this allows relevant personnel to effectively obtain the overall information and improve the overall response speed and decision-making ability.

7. Collaborative office. This is to support multiple branch offices, cross-regional office models, and mobile office. Nowadays, the regional distribution is getting wider and wider, and mobile office and collaborative Office have become an urgentRequirement.

II. Introduction to xinsichuang Office Automation System

There must be some management methods.

Xinsichuang office automation system (xinsichuang OA for short) solves prominent problems in traditional management, such as poor communication, low efficiency, unclear responsibilities, and ineffective supervision. typical manifestations include:

1. How many employees and branches do not communicate important information and files quickly, accurately, and smoothly?

2. Are there any communication barriers between superiors and lower-level employees, colleagues and colleagues, departments and departments?

3. Have you forgotten the most important documents in a hurry and frequent business trips?

4. the departing employee willCustomerMaterials,MarketAll the materials are taken away?

5. The accumulated advanced knowledge, experience, and skills cannot be fully shared and learned?

6. I cannot monitor the subordinate's work progress, understand his true thoughts and practical difficulties?

7. I spent two hours searching for a file and the result is still not found?

8. I don't know what subordinates are busy with all day?

9. How much paper, telephone fee, time, and energy are wasted every day?

......

With Xinsi OA, you can build an advanced, scientific, and openInformatizationThe Office Platform enables Integrated Management of workflows, information flows, and knowledge flowsIntegrationOrganization resources, speeding up information circulation, standardizing office processes, and improving office efficiency.

At the same time, you can access the platform from anywhere in the world through the network.

Xinsichuang OA greatly improves the office efficiency and office quality of the entire Organization, creates a good team spirit and cultural atmosphere, improves management, and adapts to the development needs under the new situation.

UserIt proves that xinsichuang OA is a trustworthy Office AutomationSolutionIt has a significant and far-reaching promotion effect on management, far exceeding its own price. The professional, practical, and easy-to-use quality of xinsichuang OA makes itChinaPractical OA is the first choice.

Iii. Xinsi OA System Platform

Xinsichuang OA Function Structure

Personal Work Layer

My desk

Custom work layer (custom)

Iv. How does xinsichuang OA improve office efficiency

Improving office efficiency is the most prominent role of Xinsi OA.

A leader always feels that his time is not enough. Looking at the following is a busy scene, but he does not know that many times he sees an illusion of being busy, that is, being busy.

Let's see what you are busy with: some are investigating employees on a one-to-one basis, some are looking for signatures everywhere with application forms, and some are busy copying documents and distributing them to various departments, some spent two hours searching for a contract sample, some were desperately recalling the last week's communication details to prepare for tomorrow's meeting, and some were sweating to prepare a mail to the customer ......

I believe that at this time, you will understand why you are busy every day, and the efficiency of the entire unit is as high as the gravity of the Earth.

Now, xinsichuang OA makes the office efficiency of the entire Organization easy and fast. Let's take a look at how the original trivial and heavy work was completed easily and perfectly in the case of a bullet box:

With regard to surveys, you can publish surveys through the notification, forum, and voting functions of Xinsi OA, which is not only convenient, but also more realistic, accurate, and direct;

For more information about the application, you can approve the application online through the document flow of Xinsi OA.DesignThe order is automatically transferred to each approver. Even if the approver is outside the country, he can give instructions on the application immediately;

With regard to copying, you can send text, images, and other content to a person, person, department, or all the employees who receive the copy in an instant by releasing a notification or document, without any omission;

About the contract, you can find it directly in the network hard disk or the contract sample in the rules and regulations. Here, you can also easily find all the information and knowledge you need,

You can use my diary to view the work records of the last week. You will not miss any details and make complete arrangements for the meeting tomorrow.

For more information about mailing, you can send greetings or business letters to all customers by text message or email within a few minutes, and ask them to reply directly to establish a closer partnership.

How do you feel like a new job? Now you don't have to go around any more, and you don't have to worry about it. You just need to press a few keyboards to get everything done, so it's easy and time-consuming, it saves time, energy, manpower, office supplies, and adds confidence. How can I work in a bad mood in such an office environment? How can we avoid increasing efficiency exponentially?

It can be said that Xinsi OA is the best shortcut to improve the overall work efficiency of the organization!

5. Problems solved by xinsichuang OA

With the newly created OA, you can bring your organization management to an ideal state:

Integrate Unit resources, accelerate information flow, standardize office processes, and improve office efficiency.

Xinsichuang OA integrates the current most popular management ideas, that is, for workflows, information flows, andKnowledge ManagementStandardized Management and value-added utilization, providing users with an advanced information work platform. For the management, management costs are reduced and management efforts are improved; for the employees, the internal consumption of work is reduced and work efficiency is improved.

Xinsichuang OA frees people from tedious, unordered, and low-end work to deal with more valuable and important core affairs. It improves the work efficiency of the Organization and the controllability of information, improve organization management to meet social development needs.

· Integrate Unit resources ·

1. Use network technology to integrate human resources, customer resources, knowledge resources, experience resources, hardware resources, system resources, and cultural resources of the Organization into a single platform for management and use.

2. Resource Integration to achieve mutual promotion and value-added of various resources, create the optimal environment for unit development, and promote unit development.

3. implement more effective control and management of human resources and customer resources, and maintain stable working teams and customer relationships.

4. Effectively accumulate the knowledge, skills, experience, and experiences of excellent employees in the organization and make them available to all employees, so that employees can learn from each other and quickly improve their business level to get twice the result with half the effort.

5. Change the UnitProduct, Various office supplies and other hardware resources for classification management, more convenient, reliable, transparent, give full play to their maximum effect.

6. Establish a formal, scientific, and open management system and culture, maintain the vitality of the Organization, and ensure the healthy and sustainable development of the organization.

· Accelerating Information Circulation ·

1. Documents, notices, and tasks can be delivered to all personnel within several seconds without any intermediate links.

2. the opinions and suggestions of employees can be directly fed back to the top leadership, so as to promptly discover problems, improve the process, and discover talents.

3. Even employees or branches in other fields can maintain close contact with the company from time to time.

4. All employees can immediately learn the latest developments and policies of the Organization, pay more attention to the development of the Organization, and provide suggestions.

5. All employees can keep abreast of the inventory, price, sales and other information of the company's products, and adjust the work in a timely manner.

6. Subordinates can immediately report their work progress and various information to their superiors so that the Organization can monitor and guide them at any time.

7. Employees can speak and communicate online easily, directly, and fairly, and establish a harmonious team relationship and cultural atmosphere.

· Standardize office processes ·

1. Establish a close, coordinated, reliable, and simple management mechanism to revitalize the Organization and promote its sustainable development.

2. clarify the responsibilities and permissions of employees, implement specific affairs to people, and check for profit, so as to prevent shirking and wrangling.

3. The Office processes of the Organization have become standardized and orderly, the efficiency has been greatly improved, and the execution has been greatly improved.

4. Eliminate blocking, delay, and distortion in information transmission to ensure correct and timely response.

5. The leadership can clearly and accurately understand the tendency of employees to make correct decisions on an incident.

6. departing employees cannot take away their customer resources and avoid the risk of customer loss caused by staff flow to the company.

7. Ask about the project progress through the network rather than by phone, which saves a lot of time, energy, and telephone fees.

8. The leadership can promptly pay attention to the work dynamics of its subordinates, identify problems in a timely manner, and avoid losing important orders or customers due to omissions.

9. Employees can easily record the work content and experiences of the day on a daily basis. The leadership can directly view and provide guidance.

10. enterprises can save the trouble of printing, distributing, making phone calls, and finding people, save office costs such as paper and manpower, and use resources, energy, and time for core business.

11. employees and employees, employees and leaders can communicate with each other conveniently, directly, and fully. They can communicate with each other through the correct means rather than relying on their individual communication skills.

· Improve office efficiency ·

1. effectively coordinate the coordination between multiple departments to achieve efficient office collaboration.

2. The speed of information flow has doubled, leading to a doubling of employee response speed.

3. You can quickly send text messages to a large number of customers at the same time to maintain close, harmonious, and stable customer relationships.

4. The leadership can conveniently view the number of assigned tasks, recipients and their progress at any time, and track and supervise them to improve execution efficiency and strength.

5. Employees can clearly view the status of each task they receive to arrange the time properly.

6. Employees can quickly send documents, notifications, and messages online, without making phone calls or even finding people to communicate with each other from time to time, saving time and improving efficiency.

7. Eliminate printing, copying, distribution, and many other intermediate links, communicate point-to-point, and deliver one-finger communication.

8. You can quickly view various materials on the Internet anytime, anywhere, and read and print them out, saving you a lot of time spent looking for a document.

Vi. Advantages of Xinsi OA

Xinsichuang OA integrates the advantages of advanced office automation systems at home and abroad, and carries out a series of improvements and innovations, so that it has reached the leading level in terms of function combinations, system structures, and management ideas, and has some distinctive advantages:

· Practical functions

Xinsichuang OA is the most practical office automation system in China. To meet the daily office requirements, we try our best to remove idle or low-utilization functions, which greatly improves the application and practicability of the software, and enableSoftwareThe cost is greatly reduced, allowing users to spend the least money to achieve the maximum effect.

· Large number of users

The main version of xinsichuang OA contains 100 free users, which is far higher than that of general OAFreeThe number of users (only 20-30 people) can meet the needs of the vast majority of small and medium-sized enterprises, saving the number of additional users and high extra costs.